Question Answers Updated 2 September 2026.pdf

REPLACEMENT OF SCOREBOARDS

FAC.1451; 1452;1457

AREA F, AVIANO AB, ITALY

RFIs

1. We need to understand if it is possible to use the SECONDARY structures already available on site (1451 and 52). In addition to the main vertical steel columns (also shown on SOW) there are additional horizontal profiles to distribute the fixations/load. Can we use them? Or should these be replaced and we need to find a different fixation method? The specifications of the internal horizontal structures are currently unknown. As shown in the image below, these components are fully enclosed within the scoreboard cover, making it impossible to determine their exact dimensions or positioning without disassembly. Both solutions (utilizing the current structure or installing alternative horizontal systems) are authorized, provided that the structural integrity and weather-resistance characteristics are maintained and comply with current regulations.

2. Same applies to the football court 1457 where the existing scoreboard is fixed to the columns with Z steel profiles. Shall we use the same method and re galvanize the existing Z profile? Shall we fix the board to the columns using a different method and still being authorized to drill into the steel vertical columns? The specifications of the internal horizontal structures are currently unknown. As shown in the image below, these components are fully enclosed within the scoreboard cover, making it impossible to determine their exact dimensions or positioning without disassembly.

Both solutions (utilizing the current structure or installing alternative horizontal systems) are authorized, provided that the structural integrity and weather-resistance characteristics are maintained and comply with current regulations.

3. The football scoreboard is also including a speaker. Will it be removed? Or shall the new board include speaker system too? The existing football scoreboard includes an audible speaker/horn used for game intervals and end-of-game notification. The replacement scoreboard should include equivalent audible functionality.

4. Replacement of boards cables is mentioned in the SOW. We need to understand what is the route of these 3 boards cables and where are the cables connected (substation, breaker etc). We do not know the exact cable route and therefore distance for fields 1451 and 1452, the cables should run along the side of the fields and reach the first floor of the building between the softball fields. For Field 1457, the control board/computer connector is on the vertical pole of the scoreboard. We would need four long data cables for the control boards/computers to be operated from different locations, for an estimated total length of 460ft. We did consider the extensions when estimating the length requirement in the SOW. Actual cable routing and lengths should be verified during the site visit prior to installation.

5. Replacement of football board data cable is mentioned in the SOW with “minimum”. We require additional info on this item including location of connection and type of cable required. As per above, the cables will run from scoreboard to wall mount plus short and long extension cords. We could only estimate the length based on information’s available. Cables must be weather resistant, but there’s not a limitation on the connector type.

6. Installation will probably require the use of a mobile crane/manlift/forklift. Are we authorized to step on grass? Grass is authorized. As for field 1457, the running track is a forbidden area for vehicles of any type.

7. In the 1457 there is a second time board on top of score board. Shall this be removed or shall it stay? The other board (running clock) is to be removed as well.

8. Quotation Due Date: Page 1 of the Combined Synopsis/Solicitation identifies the response deadline as September 10, 2026 at 4:00 PM CET, while the Instructions to

Quoters identify August 27, 2026 at 4:00 PM CET. Please confirm the applicable quotation deadline. The offers are due by September 10, 2026 at 4:00 PM CET.

9. Existing Support Structures: Please confirm whether the existing scoreboard poles/support structures are intended to remain and be reused for the new scoreboards. If so, has the Government verified that the existing structures and foundations are adequate for the replacement equipment? The Government's intent is to reuse the existing vertical support poles where compatible with the proposed scoreboard. Structural adequacy/compatibility with the contractor's proposed equipment must be verified prior to installation.

10. Football Scoreboard Dimensions: Section 3.6 states that the football scoreboard dimensions must meet the Appendix 5 measurements. Please confirm whether the intent is for the new football scoreboard to match the existing approximately 547 cm x 242 cm overall scoreboard dimensions shown in Appendix 5, or whether alternate dimensions are acceptable provided the scoreboard fits the existing support structure and meets the functional requirements. Football scoreboard current dimensions guarantee good visibility. Similar dimensions can be considered.

11. Existing Electrical Service: Please confirm whether existing electrical service is available and adequate at all three scoreboard locations and is intended to be reused. If modifications are anticipated, please identify the existing voltage/phase and available electrical service at each location. All three scoreboards are currently connected to the 220V power supply, and the existing cables are suitable for reuse.

12. Softball Control Cabling: Section 3.3 requires a minimum 450-meter cable run between each softball scoreboard and the main building. Please confirm whether existing conduit, pull boxes, underground pathways, or other raceways are available and intended to be reused for these cable runs. Please refer to question 4. Yes.

13. New Underground Pathways: If existing pathways are not available or usable, is the

Contractor responsible for excavation, trenching, conduit, pull boxes, backfill, surface restoration, and other work necessary to establish the approximately 450-meter cable route for each softball field? If contractor won’t be able to use available structures, it will be their responsibility to do all the necessary work. Any excavation must receive prior approval by CES.

14. Cable Routing Information: Please provide any available site plans, utility drawings, as-built drawings, or sketches identifying the softball and football scoreboard locations, main building/controller locations, and existing cable/conduit routes.

Refer to question 2.

15. Control System: The SOW states that the scoreboards may be operated through a controller or laptop and that wireless communication is prohibited. Please confirm whether either a dedicated hardwired manufacturer controller or a hardwired laptop-based control system is acceptable, provided all required scoreboard functions are supported. Yes

16. Manufacturer / Basis of Design: Please confirm that there is no required or preferred scoreboard manufacturer and that manufacturers such as Daktronics, Nevco, Watchfire, Electro-Mech, or equivalent systems may be proposed provided the technical and performance requirements of the solicitation are met. Yes

17. Existing Scoreboard Removal: Please confirm that the Contractor is responsible for complete removal, transportation, and off-base disposal of the three existing scoreboards, while the existing poles/support structures remain in place if suitable for reuse. The SOW currently requires disposal in accordance with Italian regulations. Yes

18. Site Access for Equipment: Are cranes, boom lifts, delivery trucks, and other equipment required for scoreboard removal and installation permitted direct access to each field? Please identify any known vehicle access, ground-loading, working-hour, or equipment restrictions that should be considered. Refer to question 6. The running track and fields1451 and 1452 are forbidden areas. The space behind scoreboards is limited, please see aerial maps. Entrance limitations are based on

LVIS gate inspections hours.

19. Host-Nation Installation Requirements: Please confirm whether installation, electrical work, cabling, equipment operation, and disposal must be performed by an Italian-licensed or otherwise host-nation-qualified contractor, and identify any specific licenses/certifications required beyond the D.M. 81/08 requirements identified in the SOW. Work must be executed in compliance with Italian Regulation independently of technicians being or not Italian licensed. If not Italian licensed, proof of alternative certifications should be provided.

20. Government-Furnished Assistance: Please confirm whether the Government will provide any equipment, labor, rigging, excavation, electrical assistance, cable pathways, or other installation support beyond the reasonable quantities of electricity, water, and site facilities identified in the SOW. Government will not furnish anything that’s not included in the SOW. The above are not included

21. Delivery / Completion Requirement: The solicitation requests that the Contractor propose a firm delivery schedule. Please confirm whether there is a Government-required latest completion date or period of performance that proposed schedules must meet. 31 Mar 2027

22. Shipping and Delivery: Please confirm that pricing should include delivery of all scoreboard equipment to the identified Aviano AB delivery location and whether the

Government will provide transportation from the receiving facility to the individual field locations. Transportation to the fields is part of the delivery and a contractor responsibility.

23. Warranty: Is there a minimum required warranty duration for the scoreboard equipment, electronics, installation, or workmanship, or should the Contractor provide its standard manufacturer and installation warranties? The solicitation requires applicable express warranties to be submitted as a separate document.

Include 2 years warranty.

24. Technical Proposal Requirements: Section 52.212-1 requests a detailed technical description specifically referencing CLIN 0001. Please confirm that the technical submission should also address the two softball scoreboards under CLIN 0002 and installation/removal under CLIN 0003. Please include technical specifications for

CLIN 0002 as well.

25. Solicitation/Attachment Number: Please confirm that the clauses and provisions attachment associated with this requirement is applicable to Solicitation

FA568226QA063, as the provided attachment appears to reference

FA568226QA064 The clauses and provisions attached are associated with this requirement yes.

26. Existing Support Structures and Scoreboard Dimensions: The SOW identifies softball scoreboard dimensions of approximately 400 cm x 200 cm x 12 cm, while the existing pole spacing shown in the appendix is approximately 389.5 cm and

390.5 cm. Please confirm whether the existing poles are intended to be reused and whether mounting brackets/structural modifications required to accommodate the new scoreboards are within the contractor's scope. Current vertical poles can be reused. Horizontal poles, structures or any modification It’s a contractor responsibility

27. For the football scoreboard, please also confirm the controlling required dimensions for the new unit and clarify the intended display information currently identified as “Quantity” in paragraph 3.7. Football scoreboard dimensions shall meet the Appendix 5 measurements in accordance with SOW 3.6. (similar dimensions will be considered). Quantity should be Quarter.

28. Cable Routes and Existing Infrastructure: The SOW requires a minimum 450-meter cable run for each softball scoreboard. Please confirm whether existing underground conduits/pathways are available and intended for reuse, or whether new trenching, conduit installation, and surface reinstatement should be included in the contractor's scope. Please refer to question 4. Yes.

29. Please also confirm whether the referenced 50-meter extension cable from the building to the controller is required for each softball scoreboard/controller or represents the total requirement. The 50-meter extension cable is not the total requirement. We are requesting four 50-meter extension cables, two per each softball field.

30. Electrical Interface: To ensure compatibility of the proposed equipment, please provide the available electrical supply characteristics at the scoreboard locations, including voltage, frequency, phase, and any available information regarding existing circuits and connection points. Please also confirm whether the existing electrical supply infrastructure is intended for reuse. All three scoreboards are currently connected to the 220V power supply, and the existing cables are suitable for reuse.

Additional electrical characteristics (frequency, phase, circuit/breaker information, etc.) will be verified/provided during the site visit if available.

31. Site Information / Survey: The current solicitation does not identify a scheduled site visit. Given the existing mounting structures and cable-routing requirements, please advise whether a site survey may be coordinated prior to quotation submission. If a site survey is not planned, we would appreciate any available drawings, cable-route information, electrical connection details, or additional photographs that may assist offerors in developing firm pricing. One site visit can be scheduled with all interested offeror.

32. Full-Matrix LED Scoreboard Solution: The SOW identifies the required game information, outdoor use, visibility, wired control, and dimensional requirements for the scoreboards. Please confirm whether a full-matrix outdoor LED display combined with sports scoring software would be acceptable, provided that the proposed system: displays all required football/softball game information, is suitable for permanent outdoor use and readable under the required lighting conditions, operates through the required wired control system, complies with the

Government's confirmed dimensional and installation requirements. Yes, provided the proposed full-matrix outdoor LED system meets all SOW requirements, including required football/softball game information, outdoor/weatherproof operation, readability under all lighting conditions, wired control, applicable dimensional requirements, and controller/laptop operation.

33. Confirmation of Deadline: The deadline to submit offers is September 10, 2026 at 4:00 PM CET

34. Solicitation/Attachment Number clarification: The attached clauses are corelated to this contract. We understand there was confusion on this but the clauses attached do pertain to this solicitation.