SOW.pdf

Source Selection Information -- See FAR 2.101 and 3.104 1

Defense Logistics Agency

Defense Logistics Agency (DLA) Aviation –VID, Industrial Plant Equipment (IPE) Services

Division at Mechanicsburg, PA

STATEMENT OF WORK (SOW)

Granite Surface Plates

Source Selection Information -- See FAR 2.101 and 3.104 2

STATEMENT OF WORK

1. SCOPE:

The mission of Defense Logistics Agency (DLA) Aviation –Office Symbol VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA, is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery.

As part of this mission, granite surface plates need to be inspected and resurfaced to restore them to the specified grade.

2. APPLICABLE DOCUMENTS:

2.1 ASME B89.3.7-2013, Granite Surface Plates

2.2 E18-22, Standard Test Methods for Rockwell Hardness of Metallic Materials

3. TECHNICAL REQUIREMENTS:

The purpose of this SOW is to purchase the necessary services to inspect and recertify the granite surface plates and Rockwell Hardness Tester listed on Appendix A, page 7. Plates may need to be resurfaced to restore them to the specified grade listed in Appendix A.

The contractor will be required to perform the below tasks.

Task 1 - Contractor shall use qualified personnel to inspect and recertify each granite surface plate to the specified grade as listed in Appendix A for each plate. Corresponding tolerances are listed on page 4, table 1 in ASME B89.3.7-2013.

Task 2 – If a granite plate is found to be out of its specified grade tolerance, the contractor shall use qualified personnel to resurface/restore each granite plate to its specified grade as listed in Appendix A. Reference ASME B89.3.7-2013. Corresponding tolerances are listed on page 4, table 1 in ASME B89.3.7-2013.

Task 3 – Contractor shall use qualified personnel to inspect and recertify Rockwell Hardness tester to the specifications listed in listed in E18-22, Standard Test Methods for Rockwell Hardness of Metallic Materials.

Task 4 – Overages: Any additional work that needs to be performed that is above and beyond the work described in this SOW needs to be approved, in advance, through the Project Manager and via modification signed by the Contracting officer. Any additional work performed without prior approval will result in non-payment.

Source Selection Information -- See FAR 2.101 and 3.104 3

4. DELIVERABLES:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this SOW.

Contractor shall provide test results, reports, and certifications on each granite surface table in Appendix A.

Contractor shall clean up and dispose of any waste created in any resurfacing of granite tables.

The Contractor shall obtain, at their own expense, all necessary licenses, certifications, and/or permits as well as comply with all applicable Federal, State, Local and Municipal laws, codes, ordinances, and regulations that pertain to the recycling effort, handling, transportation, and disposal of all identifiable hazardous and non- hazardous wastes during the life of this contract. All hazardous wastes, as defined in 40 CFR Part 261.3, shall be handled in accordance with the local, State and Federal, Hazardous Waste Management regulations. Upon completion of each service, the contractor will provide a copy of the manifest, which states type of material(s) removed and number of gallons, to the Program Office Representative. The Contractor shall provide Environmental Protection and Recovery Systems during the life of the contract. Those systems and/or equipment shall include, but are not limited to, any materials such as bags, barrels, containers, rags, absorbent materials, etc.

The Contractor assumes the responsibility and all liabilities for hazardous waste and waste by-products and shall comply with all Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) regulations, and any other federal, state, local, and all host activity environmental control policies and regulations. Upon completion of service (one-time), the contractor will provide a copy of non-hazardous waste profile (required by RCA Regulation 40 CFR Part 279), to the Program Office Representative.

5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

In fulfillment of this effort, the Contractor shall provide the deliverables identified in this section. All deliverables shall be submitted to the Contracting Officer’s Representative (COR) for acceptance unless otherwise directed by the Government.

Unless otherwise specified, the Government will review draft deliverables and provide comments back to the contractor or approve or disapprove the deliverable(s). The contractor will have a maximum of ten (10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified are intended to be workdays unless otherwise specified.

The format for the individual deliverables will be determined through consultation between the COR and the contractor. The QASP identifies the methods the government will use to measure performance of the service provider against the

Source Selection Information -- See FAR 2.101 and 3.104 4 requirements and performance standards of the PWS. The QASP consists of guidelines for performance surveillance, evaluation, reporting, deficiency notification, and adjustments.

5.1 Performance Requirements Summary

The tasks the Contractor shall perform are defined in Section B – Contractor Requirements. All deliverables will be submitted to the COR for acceptance unless otherwise agreed upon.

The Government will make objective and subjective assessments of the contractor’s performance to determine whether contract performance is acceptable. The contractor is expected to perform all functions in a professional manner and prepare accurate and timely documentation.

Progress will normally be tracked based on the milestone event when the contractor receives a specific task.

Performance may vary with the complexity of the acquisition and/or technical document. It is expected that the documentation and procedures will comply with all major regulatory and process requirements and agency policies and procedures.

5.2 Method of Surveillance

The Government will ensure quality assurance and timeliness of all tasks via COR Inspections and Customer Feedback. The Government will inspect and evaluate performance of each completed task or deliverable required in the

SOW.

5.3 Inspection and Acceptance Criteria

Final inspection and acceptance of all work performed, and other deliverables will be performed at the place of delivery by the COR.

The basis for acceptance shall be compliance with the requirements set forth in this SOW, the Contractor's proposal and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

5.4 General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the contractor under the resultant task order. These performance measurements are defined as:

Quality Products shall be provided as specified in SOW.

Timeliness Products shall be submitted on or before the due dates determined/specified between the COR and contractor or submitted in accordance with a later

Source Selection Information -- See FAR 2.101 and 3.104 5 scheduled date determined by the Government.

5.5 Fixed Price Performance Based Service Contract Payments

The following procedures apply:

• The contractor shall submit a monthly invoice for 100% monthly amount for each SOW task. As part of the COR’s monthly certification process, the COR will indicate on the invoice submitted the amounts authorized for payment for each task based on the performance measures described herein.

• The determination for payment will be made in accordance with the procedures set forth below.

• The COR or his/her designated representative will advise the contractor of what the Contracting Officer’s (KO’s) authorized amount of payment will be for each month. The contractor may direct questions on any withholding of a payment to the Contracting Officer.

5.6 Performance Review and Payments

Below are the Performance Standards that will be used in evaluating performance in determining the amount of the payment owed to the contractor.

These Performance Standards apply to the deliverables listed in Section B – Contractor Requirements and to all performance under this task order SOW.

Timeliness Satisfactory Meets or exceeds contractual requirements in terms of timeliness of delivery. The timeliness of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Unsatisfactory Does not meet most contractual requirements in terms of timeliness of delivery and recovery is not likely in a timely manner. The timeliness of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Quality Satisfactory Meets or exceeds contractual requirements in terms of quality of work performed. The quality of contractual performance reflects some minor problem(s) for which corrective actions taken by the contractor appear or were satisfactory.

Unsatisfactory Does not meet most contractual requirements in terms of quality and recovery is not likely in a timely manner. The quality of contractual performance contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Source Selection Information -- See FAR 2.101 and 3.104 6

Disincentives are applied for rating of “Unsatisfactory” as follows:

Satisfactory = 100% payment Unsatisfactory = Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

5.7 Deliverables

The following Table identifies the deliverables resulting from the tasks defined in Section B – Contractor Requirements.

TABLE 1: DELIVERABLES:

Table 1 identifies the Deliverables resulting from the tasks defined in

Section B – Contractor Requirements

Deliverable Deliverable

Reference Deliverable Due Date

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this SOW.

Section 3 - Task 1

As Required

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this SOW.

Section 3 - Task 2

As Required

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this SOW.

Section 3 - Task 3

As Required

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this SOW.

Section 3 - Task 4

As Required

Source Selection Information -- See FAR 2.101 and 3.104 7

TABLE 2: PERFORMANCE REQUIREMENTS:

Table 2 identifies the Performance Requirements resulting from the Deliverables in Table 1.

Deliverable Deliverable

Reference Surveillance Method and Performance Standards

Surveillance Schedule

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this SOW.

Section 3 - Task 1

100% COR

Inspection Performance Standards

As Required

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this

SOW.

Section 3 - Task 2

100% COR

Inspection Performance

As Required

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this SOW.

Section 3 - Task 3

100% COR

Inspection Performance Standards

As Required

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph three (3) of this

SOW.

Section 3 - Task 4

100% COR

Inspection Performance

As Required

5.8 Combatting Trafficking in Persons (CTIP)

The COR will monitor the vendor compliance with Combatting Trafficking in Persons (CTIP) clause in accordance with DFARS PGI 222.1703(4), such that noncompliance with 52.222-50 is documented to the KO, utilizing and annually completing the CTIP checklist at: http://ctip.defense.gov/.

http://ctip.defense.gov/

Source Selection Information -- See FAR 2.101 and 3.104 8

6. CONTRACTOR EXPERTISE:

6 .1 Contractor must be ISO 17025 accredited.

6. 2 Contractor must adhere to the following standards: ASME B89.3.7-2013, Granite Surface

Plates, and E18-22, Standard Test Methods for Rockwell Hardness of Metallic Materials.

7. PERFORMANCE:

The contractor will comply with the site-specific regulations while visiting or performing work on a government facility.

Period of Performance:

September 19, 2025 – September 18, 2026 (Subject to minimum change)

Option year one – September 19, 2026 – September 18, 2027 (If exercised)

Option year two – September 19, 2027 - September 18, 2028 (If exercised)

Option year three – September 19, 2028 – September 18, 2029 (If exercised)

Option year four – September 19, 2029 – September 18, 2030 (If exercised)

Place of Performance: Work is to be accomplished for DLA Aviation –VID in buildings as shown in Appendix A of this SOW.

DLA Aviation –VID IPE Services Division 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

Hours of Work: All services will be performed during normal business hours between 6:00 a.m. and 4:30 p.m. EST, Monday through Friday, excluding Federal Holidays. 48-hour response time for emergency service calls.

The contractor is not required to provide services on the ten Federal Holidays observed at DLA as follows:

New Year's Day (January 1) Martin Luther King's Birthday (Third Monday in January) President' Day (Third Monday in February) Memorial Day (last Monday in May) Juneteenth (June 19) Independence Day (July 4) Labor Day (first Monday in September) Columbus Day (Second Monday in October) Veteran's Day (November 11)

Source Selection Information -- See FAR 2.101 and 3.104 9

Thanksgiving Day (Fourth Thursday in November) Christmas Day (December 25)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the contractor is not required to provide services.

Adverse Weather Information number is 1- 888-427-6001.

8. GOVERNMENT FURNISHED PROPERTY, FACILITIES, and SERVICES:

The Government shall provide access to the granite tables and Rockwell Hardness tester to facilitate the performance of the contract.

9. SECURITY REQUIREMENTS:

Upon Award, the Contractor shall notify the Program Office Representative immediately in writing with the full name, social security number, date of birth, and place of birth of all employees assigned to work on the contract. The Program Office Representative will forward the provided information to the Naval Support Activity (NSA) Pass and ID Office Representative for a criminal background check. The NSA Pass and ID Office Representative will verify the information and notify the Program Office Representative as soon as possible if the contractor is cleared to perform services on behalf of the government.

The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract. Waivers will not be granted under any circumstances.

DLA retains the right to request removal of Contractor personnel, regardless of prior clearance status, whose actions, while assigned to this contract, clearly conflict with the interest of the government. The reason for removal shall be fully documented in writing by the Contracting Officer. When and if such removal occurs, the Contractor shall within five

(5) working days assign qualified personnel to any vacancy(s) thus created.

No common access cards are required for this project.

Source Selection Information -- See FAR 2.101 and 3.104 10

Appendix A

Grade ID Size Location A U0116 96” x 48” BLDG 404 G-22 A U0117 60” x 120” BLDG 505 A-26 A U0121 48” x 72” BLDG 505 D-12 AA U0681 36” x 48” BLDG 404 (QA/Gage Lab) A U0682 48” x 96” BLDG 505 A-26 A U0683 36” x 48” BLDG 505 G-26 A U0684 36” x 48” BLDG 404 G-22 A U0685 36” x 48” BLDG 404 J-6 (CMM ROOM) A U0687 48” x 72” BLDG 505 G-22 AA U0688 36” x 60” BLDG 404 G-22 A U0689 24” x 36” BLDG 404 J-6 (CMM room) A U1672 24” x 36” BLDG 404 G-19 A U2319 48” x 84” BLDG 505 A-26 A U2391 48” x 60” BLDG 505 B-19 A U2392 48” x 72”” BLDG 404 G-22 AA U2480 60” x 120” BLDG 505 D-13 A U2481 36” x 60” BLDG 404 J-12 (machine shop) A U2482 24” x 24” BLDG 404 G-22 (QA/Gage Lab)

Rockwell Hardness Tester (Wilson) SN: 174-581 BLDG 404 J-6 (CMM ROOM)

9. SECURITY REQUIREMENTS: