SOW.pdf

STATEMENT OF WORK (SOW)

FOR

WOOD CRATE CONSTRUCTION, DELIVERY AND MARKING SUPPORT SERVICES

SURFACE FORCES LOGISTICS CENTER INVENTORY CONTROL POINT

1.0 GENERAL

1.1 BACKGROUND The U.S. Coast Guard's Surface Forces Logistics Center (SFLC) is the centralized inventory source of parts, equipment, and materials for Coast Guard assets worldwide. A crucial part of SFLC's mission is to ensure materials, parts, gear, and equipment (inventory) are adequately packaged in wood crates, when required, prior to acceptance at receiving and prior to shipment to domestic and overseas locations from the Inventory Control Point (ICP).

The ICP has no dedicated team to support wood crate construction in accordance with applicable ASTM specifications.

Rejected inventory at receiving and inventory found in ICP stowage occupy valuable ICP space and cannot be accepted or returned to stowage within a general 30-day period requirement. The contractor may expect Task Orders to construct any of the below described wood crates based on the government's intended use, item sensitivity and overall item weight of inventory.

1.2 SCOPE

This contract covers the provision of wood crate construction, assembly, delivery, on-site bracing, and marking support services for the SFLC ICP. These services will augment the SFLC ICP's organic capabilities for packaging inventory items of various weights, dimensions, and sensitivities as specified by the government.

1.3 OBJECTIVE

The desired goals of this SOW are to provide package inventory services and established timelines for planning and execution.

1.4 APPLICABLE DOCUMENTS

MIL-STD-2073-1E, DoD Packaging and Marking Guide ASTM D6880-19, Standard Specifications for Wood Boxes ASTM D7478/D7478M-11, Spec for Heavy Duty Sheathed Wood Crates ASTM D996-16, Standard Terminology of Packaging and Distribution MIL-STD-129P Change 4 (2007), DoD Marking for Shipment and Storage

Unless otherwise indicated, copies of the above referenced documents can be obtained from Contracting Officer or COR.

2.0 SPECIFIC REQUIREMENTS

2.1 Services prior to Delivery - Provide points of contact (POCs) to include Primary, Alternate and Customer Service desk support that includes name, phone number and email addresses to the COR via email and effective communication using emails or phone call(s) with the COR, acknowledge receipt of Task Orders, propose, confirm delivery date(s) and appointment time(s) specific CG ICP locations described herein for CG provided forklift support.

2.2 Wood Crate Construction Services - The contractor shall note changes in government requirements for crate maximum exterior dimensions and weight specifications; Type II constructed with plywood panels, Class 2 assembled with screws/bolts, are specifically used for crates up to 10,000-lbs and while Style A or B is indicated for base configuration, most Task Orders are expected to be generated with a with skid-base for loads up to 10,000-lbs.

2.2.1 Provide all labor and materials, using ASTM-prescribed lumber cut to dimensions & treated with copper naphthenate solution, wood preservative(s) and/or water repellent lumber, specified tolerances and using required hardware for crate assembly from Task Order provided inventory description that includes weight, length, width and height for wood crate construction in accordance with ASTM D6880-10 Standard Specification for Wood boxes, Class 2 - Heavy Duty Full Cleated Ends, Butt Joints for loads less than 200-lbs and dimensions less than 48-inch length, 48-inch width and 48-inch height. Construct, assemble, prepare and attach using appropriately sized wood screws and apply a re-closable top panel closure described in ASTM D6880-10 for all constructed crates.

2.2.2 Provide all labor and materials using ASTM-prescribed & treated with copper naphthenate solution, wood preservative(s) and/or water repellent lumber cut to dimensions, specified tolerances, and using required hardware for crate assembly from Task Order provided inventory description that includes weight, length, width, and height for wood crate construction in accordance with ASTM D7478M Standard Specification for Heavy Duty Sheathed Wood Crates.

Complete, construct, assemble, prepare, and attach using appropriately sized and arranged bolts and/or wood screws as specified in ASTM D7478M for crate quantities, loads and weight of inventory on Task Orders prescribed in the following paragraphs.

2.2.2.A for Type II Class 2, Style A or B, for loads less than 1,000-lbs and dimensions less than 30-ft length, 9-ft width & 10-ft height.

2.2.2.B for Type II Class 2, Style A or B, for loads less than 2,000-lbs and dimensions less than 30-ft length, 9-ft

2.2.2.C for Type II, Class 2, Style A or B, for loads less than 4,000-lbs and dimensions less than 10-ft length, 8-ft width & 8-ft height.

2.2.2.D for Type II Class 2, Style A or B, for loads less than 6,000-lbs and dimensions less than 30-ft length, 9-ft width & 10-ft height

2.2.2.E for Type II, Class 2, Style A or B, for loads less than 8,000-lbs and dimensions less than 12-ft length, 8-ft width & 8-ft height.

2.2.2.F for Type II, Class 2, Style A or B, for loads less than 10,000-lbs and dimensions less than 24-ft length, 8-ft

2.2.2.G for Type I or II, Class 1 or 2, Style A or B, for loads less than 15,000-lbs and dimensions less than 24-ft length, 8-ft width & 10-ft height.

2.2.2.H for Type I or II Class 1 or 2, Style A or B, for loads less than 20,000-lbs and dimensions less than 30-ft length, 9-ft width & 10-ft height.

2.2.2.1 for Type I or II Class 1 or 2, Style A or B, for loads less than 25,000-lbs and dimensions less than 30-ft length, 9-ft width & 10-ft height.

2.2.2.J for Type I or II, Class 1 or 2, Style A or B, for loads less than 30,000-lbs and dimensions less than 30-ft length, 9-ft width & 10-ft height. When required by Task Order, the Contractor shall apply stencil(s) with black enamel paint directly on the container and be 1/2 inch minimum height black characters on a white painted contrasting background in the upper left-hand side of the two longest sides (two opposite sides if square) of each crate.

2.2.3 Expediated Wood Crate Construction Services and ICP delivery are priority crate construction orders due to a significant government need for inventory shipment, prompt contractor response and delivery of wood crates is required within 7-days of Task Order receipt. Within 2-days of receipt of Task Orders for expediated crate construction services, the contractor shall arrange crate delivery to the ICP and may expect priority crate construction Task Orders for crates listed in paragraph(s) 2.2.1, 2.2.2, 2.2.2A to 2.2.2.F, only.

2.2.4 The government will inspect all delivered crates for compliance with the specifications outlined in this

SOW and the applicable ASTM standards. Crates that do not meet these specifications will be rejected.

2.3 Services at ICP Delivery

2.3.1 With all Task Orders scheduled for delivery from paragraph 2.1, arrive at delivery location described in paragraph 4.4(a) within 1-hour of pre-arranged delivery time, contact COR, locate assembly area, verify inventory staged to information on Task Order(s), and provide verbal pre-loading brief to CG forklift driver.

2.3.2 Apply bracing, dunnage, cushioning, bolting, strapping and/or other means described on the Task Order and in accordance with ASTM techniques, methods, and instructions to prevent inventory movement inside crate.

2.3.3 Apply crate closure(s) using screws and/or bolts.

2.3.4 Apply government furnished labels on vertical exterior sides of crates in accordance with Task Order instructions. Notify COR of any discrepancies via e-mail within 24 hours of discovery.

2.3.5 Leave No Trace Behind by removal of all unused packaging supplies, debris, wood chips, tape and particles from work area prior to departure.

2.4 Services at Remote Locations

2.4.1 Arrange commercial shipment and ship crates to destinations at remote domestic or foreign locations for newly constructed and un-assembled wood crates in accordance with applicable ASTM-specifications as referenced in section outlined in section 1.4 and 2.0 and Task Order instructions.

2.4.2 Provide detailed written wood crate assembly, closure, and specific packing instructions in accordance with ASTM techniques and methods to prevent inventory movement inside crate, such as cushioning, bracing, bolting techniques as specified in the applicable standards and Task Order. These, for remote personnel inside newly constructed crate(s).

2.4.3 Mean time to respond to Task Order objective defines as response time to government officials using effective communication and is 12-days from Task Order receipt for wood crate construction services.

2.5 Services at SALC ICP Delivery

2.5.1 With all Task Orders scheduled for delivery, arrive at delivery location SALC described in 4.4(b) within I-hour of pre-arranged delivery time, contact COR or SALC designated personnel for escort to SALC-ICP location.

2.5.2 Arrive at SALC-ICP described in 4.4(c), locate assembly area, verify inventory staged to information on Task

Order(s), and provide verbal pre-loading brief to CG forklift driver.

2.5.3 Apply bracing, dunnage, cushioning, bolting, strapping and all other means described on the Task Order and in accordance with ASTM techniques, methods, and instructions to prevent inventory movement inside crate.

2.5.4 Apply crate closure(s) using screws or bolts.

2.5.5 Apply government furnished labels on vertical exterior sides of crates in accordance with Task Order instructions or information.

2.5.6 Leave No Trace Behind by removal of all unused packaging supplies, debris, wood chips, tape and particles from work area prior to departure.

3.0 Contractor Personnel and Qualifications

3.1 Project Manager - The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager is further designated as Key by the Government.

3.1.1 The Project Manager must be available to the COR via telephone between the hours 0800 and 1630 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.2 Employee Identification - Contract personnel shall wear a company-issued identification badge displayed in plain view above the waist. All contract personnel shall always identify themselves as contractors whether in-person or via electronic mail, voicemail, and writing.

3.3 Employee Conduct - Contractor's employees must comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 Removing Employees for Misconduct or Security Reasons - The Contracting Officer may direct the contractor to remove an employee for reasons that jeopardize performance. Employee removal by the Contractor does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

3.4.1 Protection of Information - No Contractor shall have access to information protected under the Privacy

Act under this contract. Contractor employees must safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation. Contractor personnel must safeguard and handle all sensitive information in accordance with the DHS HSAR Class deviation 15-01 clauses as applicable for proper handling and safeguarding of the security of all such USCG information, as defined in the terms and conditions of this Contract. All Contractor personnel with access to sensitive information (i.e., For Official Use Only) must execute DHS Form 11000-6, Department of Homeland Security Non-Disclosure Agreement (NDA), as a condition of access to such information. The Contractor must provide copies of the signed NDA to the Contracting Officer's Representative (COR) no later than two (2) days after execution of the form.

4.0 Other Applicable Conditions

4.1 Applicable Conditions for Services prior to Delivery

4.1.1 The Contractor shall deliver completed orders, every two (02) weeks on a specific day of the week [to be determined (TBD) at XXAM local time (TBD) with each Task Order. Crate Delivery on other working days at the ICP can be arranged, however, warehouse access requires a minimum 24-hour notice and an established appointment by the COR and ICP staff for material to be pulled, staged & prepared for the Contractor's packing efforts. Normal delivery hours are Monday through Friday 0730-1300.

4.1.2 When required by the Task Order, anchoring, blocking, bracing, cushioning, and labelling processes (except for stenciling) shall be conducted at crate delivery.

4.2 Applicable Conditions for Wood Crate Construction Services

4.2.1 Re-closable top panel closure for ASTM D6880 crates shall be constructed with cleats on the underside that fit snugly inside the box sides and ends and the closure.

4.2.2 The Contractor shall use appropriately sized wood screws for all ASTM D6880-10 constructed crates.

4.2.3 The Contractor shall use construction methods, techniques, materials, lumber, plywood, bolts, and fasteners prescribed in accordance with each listed ASTM standard unless noted within this SOW. Other construction methods or techniques are not acceptable or permitted.

4.2.4 Interior Clearance of not less than 2 inches shall be allowed between the item (inventory) and the closest side, end, or top crate member. Additional clearances may be provided for shock-mounted items.

4.2.5 Plywood 3/8 inches thick shall be used in place of 1-inch lumber flooring as shown in ASTM D7478 Fig 7 and 8, but not as load-bearing floorboards.

4.2.6 Plywood sheathing shall be 3/8 inches thick for net loads up to 10,000-lbs and 1/2 inch for net loads over 10,000-lbs and shall be applied so that the face grain is vertical. Plywood sheathing shall be used by the contractor unless specifically documented on the Task Order for use of other sheathing material.

4.2.7 Phytosanitation - The contractor shall apply all wood components used for manufacturing wood crates in accordance with this SOW have a copper naphthenate solution, wood preservative/ water repellent treatment using solutions and application techniques found in ASTM D 6253, Appendix paragraphs Xl .1 or Xl .1.1.

4.2.8 The Contractor shall use methods and techniques found in ASTM D7478M - Supplementary

Requirements for securing contents within the crate in order that proper container design and construction will not be nullified during shipment and rough handling.

4.2.9 Due to ASTM allowable tolerances of inside dimensions of newly constructed wood crates and to ease placement of items inside, the Contractor may deliver major elements of wood crate, such as assembled flooring or pallets, assembled side panels, assembled top panels, and attach these elements after the material is placed and/or braced on the flooring or pallets by ICP personnel. If the Contractor proposes this method of final assembly at the ICP, the Contractor shall seek COR approval within the first five (05) calendar days of receiving the Task Order.

4.2.10 The contractor is expected to provide variable pricing structure(s) based upon lessening crate dimensions within a specification's maximum weight capacity & actual crate dimensions provided on a Task Order, such as pricing per cubic volume or footage for nominal lumber or square footage of plywood used during construction. For example, estimating the cost of crate construction services may include gaining a crate's overall dimensions by length, width, and depth, adding 6-inches to each and rounding to the nearest whole number for a consistent method to apply costs for crate construction materials at various weight capacity intervals offered in this

SOW.

4.3 Applicable Conditions for Services at ICP Delivery

4.3.1 Newly constructed wood crates shall be delivered fully assembled to SFLC ICP unless otherwise noted in accordance with paragraph 4.2.9 above.

4.3.2 A unit package label is for an inventory item displaying the national stock numbers, parts numbers and other logistics data related to a crate's contents or inventory item placed in newly constructed wood crates.

4.3.3 Task Orders are generated to prepare inventory for shipment into newly constructed wood crate(s), provide a technical description of inventory, including its overall dimensions, weight, and item sensitivity, a method to prevent inventory movement within its crate, digital photos of inventory, a template for exterior labels, and the number of crates to be constructed. Each Task Order will include a completed unit package label template using one of two methods described below.

Method I: The Contractor shall print the completed form's blocked area using black ink at minimum 5-inch by 5-1/2- inch white paper (see example below) and attach using clear tape covering the entire papered surface and a minimum I-inch overlap. The label shall be attached to the crate's exterior top and a minimum two (02) opposing exterior vertical side panels.

Method 2: The Contractor shall stencil with black enamel paint applied directly on the container and be 1/2 inch minimum height black characters on a white painted contrasting background in the upper left-hand side of the two longest sides (two opposite sides if square) of each crate. Method 2 has no bar-coding requirements.

4.3.4 The contractor shall bring their own tools during all delivery events and due to ICP size and inaccessible or remotely located electrical outlets, the use of battery-powered tools is required.

4.3.5 When required by a Task Order, the contractor shall perform anchoring, blocking, bracing, and cushioning work processes immediately after inventory is placed into a newly constructed wood crate by government personnel operated forklift and the contractor's central focus shall be protection from physical damage and mechanical malfunction using cushioning materials, dunnage, blocking, and bracing applied to protect the item(s) enclosing media and restrict the movement of the item within the container. Materials selected for all blocking, bracing, and the design and application thereof, shall be compatible with the item and its bearing load limitations. Materials shall be as clean and as dry as practicable.

4.4 Applicable Conditions for Services at Remote Locations

Crates shall be shipped with major portions of crate construction complete, un-assembled wood crates have finished pallet, vertical panels and top panel(s) constructed, pre-drilling of holes complete and all five pieces stacked, secured onto its finished pallet with hardware bagged.

4.5 Security

Security Risk and Background Investigation Form Requirements, the requirements office anticipates the following: Tier 1 Investigation Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing) use SF85.

4.6 Period of Performance

The period of performance for this contract is for one (1) fixed price Requirements contract, consisting of one (1) 12-month base period and two (2) 12-month options period.

4.7 Place of Performance

The primary place of performance will be a combination of Contractor's facilities for crate construction services, SFLC ICP located at the CG Yard and Surface Acquisition Logistics Center (SALC) as described below.

(a) SFLC ICP is located at Bldg. 88, CG Yard, 2104 Hawkins Pt Rd, Baltimore, MD 21226

(b) SALC is located at 771 E Ordnance Rd, Baltimore, MD 21226

4.8 Hours of Operation

Contractor employees must generally perform all work between the hours of 0600 to 1800EST, Monday through Friday (except Federal holidays).

4.9 Travel

All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor at cost accrued in accordance with FAR 31.205-46. The Contractor must be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

5.0 Post Award Conference

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than five (05) business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government's facility, located at CG Yard, Baltimore, MD or via teleconference.

5.1 Business Continuity - Contract personnel must follow SFLC-Baltimore/Yard Operating Status Hotline instructions regarding inclement weather and other closures. CG Yard Inclement Weather Hotline: 410-636-7910, Option 1.

5.1.1 Inclement weather and other closure events may prevent contractor arrival times and appointments for delivery, if/when an event impedes contractor delivery, the contractor and COR shall establish a new delivery appointment.

6.0 Government Furnished Resources

6.1 The Government will provide the workspace, forklift, and driver necessary to perform the on-site portion of Contract personnel services required in this SOW. Requests for additional Government resources must be submitted to the Contracting Officer, who has sole discretion in deciding if additional resources will be provided.

6.2 Contract personnel must use Government-furnished information, data, and documents only for the performance of work under this contract and shall be responsible for returning all items at the end of the performance period. Government-furnished information, data, and documents must not be released to outside parties without the prior and explicit consent of the Contracting Officer.

6.3 CG-manned forklift operations for placing heavy inventory into wood crates are provided for Services at ICP and Services at SALC ICP.

7.0 Contractor Furnished Resources

7.1 The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified above.

8.0 Government Acceptance Process

8.1 The Contracting Officer's Representative (COR) will review all deliverables upon receipt. Within 3 business days of receiving a deliverable, the COR will determine its acceptability. If the deliverable is not acceptable, the COR will provide the Contractor with an email detailing the reasons for non-acceptance and any required corrective actions. If the deliverable is acceptable, the COR will send an email to the Contractor confirming acceptance of the deliverable. The Contractor shall address any identified issues and resubmit the corrected deliverable within 10 business days of receiving the non-acceptance notification.

9.0 Deliverables