SOW.pdf

Furniture Design SCOPE OF WORK

Forest Service Hood River Design Services

1. Description: The purpose of this Scope of Work (SOW) is to provide furniture design consultations , pre and post furniture procurement support for the Forest Service at Hood

River in Oregon..

2. Details:

a) Office Location: TBD – Within Hood River urban growth boundary

b) Areas total: Roughly 10, 851 SF,

c) Reference - SF -81, RLP, Agency Specific Requirements Package, Furniture Functional

Areas and Requirement, FIT Program Design Requirements Checklist, Activity

Based Planning

3. Specific Tasks required under this scope of work include:

1. Familiarization of the US Forest Service Space Guideline and National Workplace

Design Guide, USFS Hood River Space Program, and the FIT Design Qualifications

Checklist

a. Familiarizing with the following:

1) Activity Based Planning - with emphasis on the six possible work patterns that are required to inform the “workplace neighborhood” layout of various groups as the architect designs the space.

2) Physical elements and layout in the existing space that GSA client wants to avoid in the new space and include features that should be included and/or retained, and;

guidance on how to incorporate the FIT Program Objectives and Design Requirements.

3) Provide preliminary review and analysis on Lessor proposed space plan test-fit as it relates to neighborhoods, work function and generic furniture layout for all Twelve (12) furniture typical. Task will occur prior to the DID workshop

4) Review and provide comments to Lessor’s proposed space plan as it relates to agreed

FIT design criteria.

5) Review and provide comments to Lessors proposed space plan as it relates to agreed FIT design criteria.

1 The design should ensure that neighborhoods, work function and generic furniture layout for all Fourteen (14) furniture typical ensures an effective and efficient layout by the conclusion of the two-day DID workshop.

2 An updated proposed furniture plan will be required within five (5) business days after the DID workshop is completed

DID workshop and a two part call will be held consisting of two (1) hour with GSA internal team for comments and a Two (1) hour call with the customer reflected the GSA review comments.

b. Preparation of FIT specifications encompassing all the identified required FIT functional area(s)

Workplace furniture, Tables and Collaborative Furniture, Seating and High Density Filing and

Industrial Shelving. The specification document needs to consist of the furniture rendering, specific dimensions, FIT product coding, quantity, product specifications and identified room locations.

1) The FIT BPA Product Line should be used for appropriate coding and contracted sizes.

2) All finishes must adhere to the FIT contracted finishes and may require coordination with the FIT program manager.

c. A total of two updated furniture plans will be required for each functional area after the final

100% furniture plan is approved. The GSA Project Manager will be responsible for providing the lessor architect with updated furniture plans to be incorporated into the Construction Documents

(CDs) to address any unforeseeable site conditions

d. Contractor shall prepare an agenda prior to each meeting and provide an agenda for GSA to review two business prior to each meeting

1) Meeting minutes will be required after each customer, lessor and/or GSA meeting

e. Develop a Draft Delivery/Install Schedule.

f. Post-award task to include 1:

Project Related Tasks:

1) Attend the Forest Service, Hood River, project construction meeting (1 hours durations estimated to attend meeting and follow-up on related actions via email update) - 12 estimated meetings

2) Perform Inventory of current Furniture (Task should be performed prior to the DID workshop in order to identify FF&E that will be used in USFS new location).

3) DID workshop as referenced above

Customer Related Tasks:

1) Attend the Forest Service Customer project calls (1 hour attendance/meeting minutes) - 15 estimated meetings.

2) Additional tasks include presenting changes via email, or project meetings using Google meets. Reviewing past design comments to assist GSA with project related responses, supporting

(1 Interior Design hour /1 PM hour)

GSA Related Tasks:

1) Attend GSA internal project calls (1 hour) – 15 estimated meetings

2) Provide updated square footage information related and limited to office sizes, room types, demountable wall liner feet, project type and quantity related changes

3) Assistant with itemizing FIT component unit cost spreadsheet

4) Reviewing submittals and updating functional areas specifications

5) Review, correction and approval of functional areas BOMs

4) Project Schedule: Tenant improvement construction and furniture installation is currently projected to be complete by December 26, 2023.

a. Furniture design is to be completed prior to the start of the DID workshops, currently scheduled to begin 5/27/2022.

The tasks listed above will be performed prior, during and conclusion of the DID workshop. The related task listed above will allow for the remaining tasks listed below to be performed.

3.2.1: The contractor shall develop furniture typicals based on Forest Service Space Guideline for each subsequent furniture type.

3.2.2: The contract shall develop detailed specifications indicated in the FIT program and two (2)

Federal Supply Schedule contracts (Current FIT Vendors TBD).

3.3.2: Furniture Mockups and 3-D renderings will be required for all fourteen (14) furniture typicals.

3.4.3: Review, revise and refresh Blocking and Stacking Plans/Final Space Plans/Numbered Floor

Plans Update the existing program of requirements ( POR), revise and update existing blocking and stacking plans, develop final space plans, and review the room numbering system on final approved space plans. Utilizing the existing documents supplied b y others, which may include blocking and stacking plans, furniture test fits (space plans), program of requirements and numbering systems developed, the contractor shall provide the following services:

Blocking and Stacking – Utilizing the refreshed POR the Contractor shall update the existing blocking and stacking plans. This approved blocking and stacking plan will be used as a base line for generating final space plans.

Space Planning (General Office Areas/Special Spaces) – The Contractor shall develop one preliminary space plan for each component. The contractor shall meet with GSA P.M. and R10

Workplace Program Specialist and the FIT program manager to review the space plan(s).

The Contractor shall take all information gathered from the working session(s) and develop a final detailed, approved space.

The Contractor shall meet with GSA Project Manager to review and finalize space plan(s). At all meeting(s) the contractor will receive development written approval(s).

The Contractor will make clear that these and any additional redline comments noted during the meeting(s) will be incorporated into the final space plan documents. Project meeting minutes shall be generated and distributed, as necessary.

The final approved space plan will be detailed and will be used as a baseline for all required furniture specifications.

The space planning phase shall include both general office areas and other special support spaces as required.

Numbered Floor Plans – The Contractor shall deliver at a minimum the deliverables listed below:

Deliverables: (4 Copies each)

Program updated blocking and stacking plans, final approved space plans, and other pertinent documentation developed during this phase.

Development of space plans will be delivered for review at 65%, 95%, and final 100% plan(s).

Review of Numbered Floor Plans

Computer generated PDF and CAD files will be delivered with each review.

Note: Review of Lessor provided concept plan will be the basis for updating the existing blocking plans. Development of one preliminary space plan for each component will begin after the conclusion of the DID workshop.

3.5.1: Perform all necessary updates to Installation Drawings, Field Dimensions and Finish

Selection:

Following the award of a furniture acquisition, the Contractor shall review furniture drawings submitted by selected furniture provider(s) prior to the acquisition of new furniture. The purpose of the review is to verify the layout of all furniture within the space ( similar to shop drawing reviews) to ensure the layout of the product is dimensionally correct prior to installation. The

Contractor shall also meet with the furniture provider and the customer agency to select finishes consistent with the design of the space and the terms of the contract.

Deliverable: Report of additions, deletions and changes to Installation Drawings

Attachments:

1. Agency Specific Requirements (ASR)

2. SF-81

3. FIT Program Design Requirements Checklist

4. Request for Lease Proposal (RLP)

5. AutoCAD (Not Available Location TBD)