SOW DCF ITB 2223 080.pdf

ATTACHMENT A

SCOPE OF WORK

PMT-57 1 v.23.1

1. Description of Service

The Provider must provide the services described within this Scope of Work (SOW).

1.1 Renovate and refurbish two (2) Bluebird Buses for the Department of Children and Families (Department) into turn-key products meeting or exceeding all Department of Transportation laws, rules, and regulations. The Provider shall refurbish two (2) Bluebird Buses (2008 Bus #1 and 1998 Bus #2 models) utilized by the Hope Florida Program. The Department will require the Provider to complete work on Bus #1 (2008 model), once complete the Department will determine whether work is to be completed on Bus #2 (1998 model).

1.2 Mechanical:

The Provider must complete the following:

1.2.1 Provide a total of two diesel generators per bus being repaired.

1.2.2 Replace both the engine and transmission for each bus.

1.3 Interior:

1.3.1 The Provider must complete all work associated with the interior customizations as described herein and in Attachment B – Interior Drawings.

1.4 The Provider will be responsible for all parts, labor, and interior furnishings for a turn-key product. All work will be completed at the Provider’s business location.

2. Governance

Based on §287.057(19), Florida Statutes (F.S.), if applicable, Provider(s) under this contract will be prohibited from participating in any other engagement that the Vendor provides related content as this would create a conflict of interest. The Provider shall comply with all applicable state and federal requirements.

3. Term

3.1 The anticipated term of the resulting Contract is immediately following award until completion of the work. The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.

3.2 In accordance with §287.057(13), F.S., the Contract resulting from this procurement may be renewed for a period that may not exceed three years or the term of the resulting original Contract period, whichever is longer. Renewal of the Contract shall be in writing and subject to the same terms and conditions set forth in the original Contract. A renewal may not include any compensation for costs associated with the renewal. Renewals are contingent upon satisfactory performance as determined by the Department, are subject to the availability of funds, and optional to the Department.

3.3 Funding under this Purchase Order is subject to the availability of funds. The Department reserves the right to expand the SOW performed by the Vendor, should additional needs and funding become available. Additional services may be included in, or added to, any purchase order(s), upon mutual written agreement, and through issuance of a change order.

4. Composition of the Contract

4.1 This Contract is composed of the documents listed in this section. In the event of any conflict between the documents, the documents shall be interpreted in the following order of precedence:

4.1.1 Purchase Order: Including Attachment A, Attachment B, and the Department’s Purchase Order Terms and Conditions, located at: https://www.myflfamilies.com/general-information/contracted-client-services/library.

https://www.myflfamilies.com/general-information/contracted-client-services/library

PMT-57 2 v.23.1

4.1.2 Other Attachments or Exhibits: All other attachments and exhibits to the contract referenced in the solicitation shall also be part of the resulting contract, if any.

4.1.3 Department of Children and Families Standard Contract Definitions, located at:

https://www.myflfamilies.com/general-information/contracted-client-services/library.

4.1.4 PUR 1000 Form, located at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/sta te_purchasing_pur_forms.

4.1.5 Vendor Response: The Vendor’s Response and any additional submittals, if incorporated into or attached to the contract.

4.2 Notwithstanding the order of precedence indicated, for purchases based on a state term contract or an enterprise alternative contract source procured for state agency use by the Department of Management Services, the terms of the underlying state term contract or Department of Management Services enterprise alternative contract source agreement shall prevail over conflicting terms in other documents in the order of precedence, unless by the terms of that underlying state term contract or alternative contract source agreement the “Customer” is explicitly authorized to vary the terms to the State’s detriment.

5. Elements of Services

The Provider is responsible for the performance of all tasks and deliverables contained in this SOW.

5.1.1 Service Delivery Location

All tasks will be performed and completed at the Provider’s Location.

5.2 Equipment

5.2.1 The Provider must provide all equipment required for the services within this SOW.

5.3 Task List

The Provider will perform the following tasks:

5.3.1 Towing the buses from FSH to the location where they will be repaired/built.

5.3.2 Mechanical:

5.3.2.1 Replace engine with rebuilt R&R diesel engine part number engdr6973c.

5.3.2.2 Replace transmission with rebuilt Allison Transmission model tra2001.

5.3.2.3 Air Conditioning Recovery, Recycle and Recharge to include Air Compressor.

5.3.2.4 Complete Brake Job including all New Parts and Wheel Seals.

5.3.2.5 Supply and install four (4) diesel generators, two (2) per bus.

5.3.2.6 Repair and flush or replace radiator.

5.3.2.7 Replace all belts, hoses, filters, oils, antifreeze, and all other fluids.

5.3.2.8 Complete mechanical worked deemed necessary to get the bus in proper working order.

5.3.2.9 Complete bumper to bumper inspection once work is complete.

5.3.2.10 24-month, unlimited-distance warranty on repaired or replaced parts.

5.3.3 Customized Interior:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

PMT-57 3 v.23.1

5.3.3.1 The Provider must complete all work associated with the interior customizations as described herein and in Attachment B – Interior

Drawings.

5.3.3.2 Twelve (12) workstations.

5.3.3.3 One (1) waiting area.

5.3.3.4 Two (2) Privacy screened areas.

5.3.3.5 Laminate flooring.

5.3.3.6 Soundproof walls for multi-purpose room.

5.3.3.7 Storage area for pamphlets, books, and other reference materials.

5.3.3.8 Display for brochures and handouts.

5.3.3.9 15 FT Desktop w/ Corian,

5.3.3.10 28 in X 27 in Floor to ceiling Storage with adjustable shelves w/ swing door & lock.

5.3.3.11 Partition Wall w/ sliding pocket door.

5.3.3.12 Captain Chairs.

5.3.3.13 Floors & Walls (No ceiling).

5.3.3.14 (12) USB Outlets.

5.3.3.15 37 Ft Upper Cabinetry.

5.3.3.16 Left 7 in Desk w/ (6) Drawers w/ Corian top.

6. Invoicing and Payments

6.1 General Information

6.1.1 A Purchase Order (PO) will be issued to the Provider.

6.1.2 The method of payment for this purchase is fixed rate.

6.1.3 The Provider will not receive payment in advance for goods or services described in this SOW.

6.2 Invoicing

6.2.1 The Provider must submit an invoice upon completion that provides a detailed accounting which payment is being requested. Invoices must be sufficient for a proper pre-audit and post-audit thereof.

6.2.2 The invoice shall be submitted along with the documentation supporting completion. Each invoice must include the following information:

6.2.2.1 PO number,

6.2.2.2 Provider name and address,

6.2.2.3 Provider federal identification number,

6.2.2.4 Date(s) and services provided,

6.2.2.5 Identification of any deliverable(s) due during the invoicing period,

6.2.2.6 Invoice amount,

6.2.2.7 PO balance after payment of invoice, and

6.2.2.8 Signature of Provider’s authorized representative and date signed.

6.2.3 The Department may require any other information from the Provider that the Department deems necessary to verify the completion of services.

PMT-57 4 v.23.1

6.3 Payments

6.3.1 Frequency of Payment: Upon completion of work

6.3.2 The Provider will receive payment as described in this SOW after invoice(s) submitted to the Department are deemed to meet the Department’s satisfaction.

6.3.3 Payments to the Provider through this PO will be made through MyFloridaMarketPlace (MFMP), thus it is required that the Vendor is registered with MFMP.

6.3.4 MFMP registration instructions are available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace/mfmp_vendors.

6.3.5 The PO and this document contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Vendor related to this Contract. This Contract may only be modified or amended upon mutual written agreement of the Department and Vendor. Any modification to this PO will be addressed through a change order within

MFMP.

6.3.6 Effective July 1, 2021, the MFMP transaction fees imposed for the use of MFMP are equal to one percent (1%) of the payment issued. More information is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_ve ndors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033 %20addresses%20MFMP%20vendor%20registration.

7. Provider Travel Reimbursement

The Provider will not be reimbursed for any travel expenses under this Contract.

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https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration

ATTACHMENT B

INTERIOR DRAWINGS

PMT-57 5 v.23.1

Overview