SOW_CRA_Quarters_Methamphetamine_Remediation.pdf

Bureau of Indian Affairs Cheyenne River Agency

Methamphetamine Remediation Scope of Work – May 2026

BACKGROUND

This project is for methamphetamine cleanup and post testing clearance in government quarters at the Cheyenne River Agency in Eagle Butte, South Dakota. At a minimum, this project consists of methamphetamine investigation, testing, methamphetamine cleanup/decontamination, and clearance testing under the direction of a certified industrial hygienist.

The following General Scope of Work outlines the Tasks and additional criteria involved to accomplish these activities.

APPLICABLE GUIDANCE & STANDARDS

All work must adhere to the U.S. EPA Voluntary Guidelines for Methamphetamine and Fentanyl Laboratory Cleanup, which are hereby incorporated into this solicitation and resulting award, and any procedure, requirement, or standard not expressly stated in this Scope of Work shall be performed in accordance with these incorporated guidelines, which are made fully applicable to this project. Concepts and cleaning procedures shall comply with the requirements of the latest edition of all specific criteria and codes referenced throughout this contract, including its attachments, BIA Manuals and Handbooks, as well as applicable Federal requirements if they are more stringent. Where state or local standards exist, the contractor is required to comply with the most stringent standard.

GENERAL SCOPE OF WORK

The intent of this project is for methamphetamine cleaning and conduct clearance testing. The final testing report will also determine if a design and subsequent construction is required for methamphetamine remediation. Design and subsequent construction for methamphetamine remediation that requires demolition/replacement of building materials and equipment is not a part of this contract.

1. Methamphetamine cleaning. Provide schedule for methamphetamine cleanup of the contamination within the Quarters. The methamphetamine cleanup must be completed, under the direction of the certified industrial hygienist. Cleanup is expected to begin and end in an expeditious manner upon receipt and concurrence by the BIA of the recommendations.

2. After completion of methamphetamine contamination cleaning, clearance testing is required and deemed satisfactory by a certified industrial hygienist prior to occupying the building.

Contractor shall furnish all materials, supplies, equipment, transportation, and personnel to provide the services described. Contractor shall prepare documents containing review comments, checklists, narrative reports, sketches, and all others as appropriate.

The scope of work for this project is divided into two sections as follows:

Task 1 – Project Management, Quality Control, and Data Collection Task 2 – Field Investigations, Cleaning, & Report

TASK 1 - PROJECT MANAGEMENT, QUALITY CONTROL, & DATA COLLECTION

Contractor shall designate a point of contact for coordination of this project. This individual shall have overall responsibility for the performance of the work to ensure the work is progressing on schedule.

Contractor shall maintain communication records, cost-tracking information on a monthly basis, project budget summary sheet, project log, all project related conversations, meeting notes, and quality assurance audits and make these available to the BIA as requested. Invoices shall be in a format meeting the needs of the BIA.

Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

o Within (2) weeks after the award: The Contractor shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed. The Plan shall incorporate/include:

a “yellow-out” process wherein the point of contact has verified that all review comments have been addressed in the drawings, specifications, reports, etc;

review checklist that verifies coordination has been made between the various professional design disciplines, up to date basemaps are being used, cross-checks have been made between callouts/references to other sheets/details, design criteria has been met, and that all submittal requirements have been met and a whole/complete submittal package has been prepared and ready for submission, prior to each submittal.

o Provide an updated QA/QC plan with each Task submittal. Senior members’ signatures shall be up to date with each submittal.

o 100% Submittal: Contractor shall submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

The Contractor must submit a proposed schedule for Government review and approval at least fourteen (14) calendar days in advance of mobilization. The project schedule shall notate the submittal points for each task and other critical phases in the process.

A project kick-off meeting shall be held within (10) calendar days of award. The purpose of the meeting is to gather existing data, establish goals, objectives, and assessments for the project and to develop cleanup/remediation approaches. In order to ensure an acceptable approach, the Contractor shall review the BIA documents and provide a list of additional needs or questions, if any, to the BIA at this meeting.

At the time of the kickoff meeting, Contractor shall provide a memorandum summarizing the existing data, chief design criteria/issues, and a list of additional information necessary to complete the design.

Additional meetings with the BIA may be required. The Contractor shall provide minutes for each meeting and will be prepared with specific detail in the follow categories:

• Work accomplished since last meeting;

• Issues encountered;

• Decisions needed to maintain schedule;

• Work planned for next month; and

• Schedule status

Task 1 - Deliverables:

• QA/QC Plan

• Project Schedule

• Kick-off Meeting Memorandum

• Summary Minutes of Each Meeting (As scheduled. Summaries shall be in either MS Word or .pdf).

Also required:

• Detailed summary of group discussions

• Detailed summary of the specific strategies that are recommended for further design

• BIA Supplied Data. All BIA supplied data shall be verified and any deviations in design shall be justified in a written report. If a floor plan cannot be supplied by BIA the contractor shall provide an updated floor plan in AutoCAD. The written report shall also include the updated floor plan.

TASK 2 – FIELD INVESTIGATIONS, CLEANING, & REPORT

Cleaning must be completed, and clearance testing approved as identified no more than (60) days after the date of award.

The services to be provided shall include a site investigation, fact-finding and gathering, analysis, documentation, coordination of data with the BIA, and coordination with other agencies as appropriate.

The Contractor shall visit the project site to investigate the BIA furnished information. This information is the best available, but the BIA does not guarantee its accuracy or completeness; it is the Contractor’s responsibility to verify the completeness, accuracy, and acceptability for use in design. All work necessary to gather additional information is the Contractor’s responsibility. If existing site conditions differ from the proposal, any costs associated with additional work must be approved by a BIA Contracting Officer and funds must be added by modification prior to commencement.

The Contractor shall visit the project site to obtain all data needed to complete their work. While on site, investigate the information shown on any BIA furnished drawings, record (as-built) drawings, and other planning documents which are part of this contract. The Contractor’s investigation of field conditions shall be performed in a competent professional manner.

The firm-fixed-price shall include all neutralization chemicals required to perform methamphetamine decontamination, as well as all additional services necessary to produce a complete investigation, assessment, and report—including the development or creation of floor plans, drawings, and related documentation—unless specifically excluded by the contract.

The contractor shall provide industry standard warranty of work, and all deliverables, in accordance with commercial standard practice. The BIA’s review of the Contractor’s work product, and any inspection/acceptance shall not be construed to invalidate any commercial warranties, or warranties of merchantability.

Deliverables: Final reports must contain laboratory results and certifications, indicating whether the site is approved for human habitation. If not approved, the report should include further recommendations, such as demolition or construction. All products will be provided in MSWord; MS Excel; AutoCAD and others meeting the version used by the BIA. Documents will be organized in a manner for ease of use. One electronic copy of each individual document will be provided.

End of SOW