SOW-CONSTRUCT RCBP STORAGE REV5.pdf

STATEMENT OF WORK

FOR

Design-Build Construction Project

PROJECT NO. PMWH26-3531 - CONSTRUCT RBCP STORAGE SITE

JASDF MATSUSHIMA AIR BASE, JAPAN

15 August 2026

1. GENERAL

General Description: The Contractor shall furnish all labor, services, materials, supplies, equipment, investigations, studies, supervision, quality control, quality assurance, and travel to achieve this design-build construction requirement. Designer of record shall design facility and infrastructure to US Standards, UFCs and/or Japanese equivalent that exceed those standards. Membrane structure to meet the most stringent requirement for wind, snow, and seismic loadings required for Japan regardless of project location.

2. PROJECT DESCRIPTION

a. The Construct RBCP Storage Site serves as four separate 450 square meter (4,844 square foot) membrane shelled pre-engineered buildings utilized for warehouse storage. The project requires the design and construction of four warehouses and minor demolition of existing asphalt pavement. The existing asphalt pavement is within the area allotted for the four warehouse foundations. Asphalt outside the areas required for foundations shall remain in place.

The design stage consists of two design submittals (65% and 100%) after award of this project.

This stage also consists of all tasks described within paragraphs 7 through 14 below.

The construction stage shall commence after the Authorization to Commence Construction is issued to the Contractor by the Government. The Contractor shall complete all construction work in accordance with the approved scope, drawings, specifications, and design.

b. The new warehouses consist of but are not limited to the following: open bay space for warehouse storage, four sets of sliding doors with two along the long end facing the existing asphalt and one on each side of the short ends, four personnel doors located at each end of the structure, interior lighting, exterior lighting, fire detection and life safety systems, climate control and ventilation systems, and building storm gutter systems.

c. The Project also includes underground utilities, paving/flatwork, storm drainage, and fencing.

d. Project Number and Title: All documents shall be identified with the following project number and title:

Project Number: PMWH263531 Project Title: CONSTRUCT RBCP STORAGE SITE

3. CODES, STANDARDS AND CRITERIA

a. The Japan District Design Guide prescribes standard procedures for the preparation of design documents for construction projects. The design guide and other useful criteria are available on the Japan U.S. Army Corps of Engineers District website at:

https://www.poj.usace.army.mil/Business-With-Us/References/

In addition to the specific Codes, Standards and Criteria referenced throughout this SOW, the designer shall prepare all design and construction documents in accordance with the most current edition of the following:

https://www.poj.usace.army.mil/Business-With-Us/References/

Applicable Department of Defense (DoD) / Department of War (DoW) regulations Air Force Manuals Unified Facilities Criteria (UFC) Unified Facilities Guide Specifications (UFGS) International Building Code Local Japanese Codes and Standards (seismic, wind and snow loading, environmental laws and regulations, etc.)

The U.S. documents are available via the internet at:

www.wbdg.org

b. In this SOW, where the word “designed” is used the agent performing the design is the “Design-

Build (DB) contractor.” The Designer shall also follow all current local Japanese codes, regulations and specifications involving civil, architectural, interior design, structural, mechanical, electrical, and environmental disciplines which are applicable to the engineering design and construction industry, Safety and Health Standards.

4. GENERAL PROJECT INFORMATION:

a. Asbestos Containing Materials (ACM)

• Asbestos containing materials are not expected to be encountered within the project

• DB Contractor shall notify the Contracting Officer immediately if asbestos containing materials are encountered.

b. Lead-Based Paint

• No Lead-Based paint is expected to be encountered within the project.

• DB Contractor shall notify the Contracting Officer immediately if lead-based paint is encountered.

c. Heavy Metal Dust

• Heavy metal dust is not expected to be encountered within the project.

• DB Contractor shall notify the Contracting Officer immediately if heavy metal dust is encountered.

d. Unexploded Ordnance (UXO)

• UXO is not expected to be located on or at the project site.

e. Abnormal Discovery During Excavations

• The existing site is located within a previous natural disaster location and sea water inundation area. If an abnormal discovery of items or potential remains are uncovered during any excavation, the DB Contractor shall immediately notify the Contracting Officer and cease excavation operations within the area until additional direction is provided.

5. POINTS OF CONTACT

a. JASDF Matsushima Air Base access coordination shall be through the Contracting Officer or through the onsite Officer in Charge (OIC) in case of an immediate request. DB Contractor shall http://www.wbdg.org/ request Project assigned Contracting Officer and OIC within 10 calendar days after award.

b. Base traffic regulations shall be observed by all DB Contractor personnel. Information regarding such regulations shall be obtained from and coordinated with the assigned Project Contracting Officer and OIC.

c. Information regarding health and personnel protective equipment shall be coordinated through the Project assigned Contracting Officer and OIC.

d. Information regarding fire prevention, welding and cutting, or fire protection systems shall be coordinated through the Project assigned Contracting Officer and OIC.

e. Notify the Project assigned Contracting Officer and OIC immediately if any damage to JASDF property or injury to personnel is caused by the contractor.

6. CONTAMINATED SOIL

a. Contaminated soils are not expected to be encountered within the project site. The DB Contractor shall notify the Contracting Officer and OIC if vapors are encountered during excavation. If contaminated soils are suspected to be found, the soils are to be sampled and tested according to the local Japanese Environmental regulations prior to deeming any soil materials as being contaminated. If soils are deemed contaminated from testing results, the contaminated soils must be segregated from clean soil, hauled off base property, and legally disposed of at an accepting facility in accordance with the local Japanese laws and regulations. Excavation shall not extend beyond the limits required for the project unless direction and approval are provided by the Contracting Officer. For estimation purposes, the Contractor is not required to assume any contamination in their base bid proposal.

7. GEOTECHNICAL ENGINEERING DATA

a. The DB Contractor is required to provide their own geotechnical investigation for their design.

b. The DB Contractor should plan and perform such geotechnical subsurface investigation at the project site as required and provide to the Contracting Officer a comprehensive Geotechnical Report as early in the design phase as practical but no later than the 65% design submittal. Ensure soil resistivity testing is performed. The DB Contractor is responsible for obtaining all utility clearances and digging permit prior to subsurface work from JASDF via coordination with the Contracting Officer. The Geotechnical Report should be prepared and provided in accordance with UFC 3-220-01 at a minimum and for all new foundations. All computations, studies, analyses, and recommendations should be included in the report. The DB Contractor shall take soil samples, make laboratory tests and write recommendations for foundations. The DB Contractor shall determine the amount and types of sampling and testing required for the foundations and below grade items the DB Contractor intends to use. The Contractor’s foundation design shall be based on the recommendations contained in the geotechnical report.

c. The subsurface sampling and testing shall be performed by a company equipped, qualified and licensed to perform such services.

d. The geotechnical report shall be submitted to the Contracting Officer with the other design submittals.

8. TOPOGRAPHIC SURVEYS

The DB Contractor is to perform a topographic survey of the site according to basic criteria per EM 1110-1-1005 Table 6-1. Provide topographic mapping conforming to A/E/C Standards. Provide general annotation including street names, building numbers, feature descriptions, surface types, and symbols for utility structures.

a. Contour Interval

Contour interval to be typically 0.250 meter with the fourth contour (whole meter number) bolder than the intermediate contours.

b. Survey Limits

Extend survey limits a minimum 10 meters beyond the project limits for clarification of existing drainage patterns.

c. Utilities

Show the source of utility information in the legend area mapping. Above and below ground utilities will be located and shown on the final mapping. Underground utility information to be shown includes but is not limited to: sanitary sewers, storm sewers, electrical, communications (including fiber optic), cathodic protection, gas, and water. Survey existing electrical (non-airfield circuits) back to the closest available source to potentially have a logical conclusion for a connection point for the proposed improvements. This is anticipated to be near the existing Aircraft Control Tower Building. Other utility lines extending outside the indicated mapping area should be shown to logical conclusions (adjacent manhole or potential connecting point) even if that end point is outside the mapping area. All underground information will be shown at proper elevations in the 3D CAD files and thoroughly annotated.

d. Above and Below Ground Utilities (Electric)

Utilities include, but are not limited to, power lines and communication lines, street light poles, guy wires, vaults (including handholes and manholes), transformers and substations.

e. Above and Below Ground Utilities (Water, Gas, Etc.)

Locate all water, gas and other above and below ground pressure pipes. Locate all fire hydrants, hose bibs, valve meter, regulators, etc., within the limits of the area to be surveyed. Include location of pressure pipes on the topo map. Use sketched inserts where needed for detail and clarity. Utility lines extending outside the indicated mapping area should be shown to logical conclusions (adjacent manhole or potential connecting point) even if that end point is outside the mapping area. Open all manholes to notate components within (amounts, types, depths, etc.).

f. Wastewater Sewers and Storm Drains

Locate sanitary and industrial sewer manholes and storm drainage structures, such as culverts, headwalls, inlets, cleanouts, and manholes. Always obtain an elevation at the manhole rim and at the flow line at the bottom of all pipes connected to a manhole, culvert, or inlet (invert elevations). Clearly identify the size, direction of flow, and type of each pipe. Obtain the pipe invert elevation upstream and downstream of all manholes and inlets even if beyond the limits of the required topo.

g. Roads, Drives, Parking Lots, Walks and Trails

All roads should have spot elevations at 10-meter intervals along the centerline and each edge of road. The top-back of curbs and gutter flow lines should be collected for elevation purposes. The back of curb should be shown in plan view without gutter lines for this mapping. Centerlines will be shown on two-lane roads or wider. The surface type and road name will be shown by text.

h. Buildings and Structures

All permanent and temporary buildings, foundations, and structures will be identified. Structures higher than ground elevation should be collected from their roof lines and shown at zero elevation. This outline will be used to define an obscure zone for eliminating contour display. All buildings and similar structures will have ground elevations determined adjacent to them using the minimum number of points defining the structure’s footprint. Elevations should be collected photometrically where possible. These elevations should be 3D line strings to be used as break lines when developing the TIN for contour processing.

i. Fences

All fences, walls and other similar obstructions should be shown.

j. Trees, Shrubs and Landscaping Material

Show all landscape materials, shrubs, and trees. If the trees are dense, then tree lines will be treated exactly as buildings and structures.

k. Ditches, Streams, Canals, Ponds and Scour Holes

Show water’s edge if visible. Water should be considered an obscured area and treated as buildings and structures with the exception that water’s edge should be at proper elevation and should be collected as visible break lines.

l. Other Visible Surface Features

Locate any storage tanks, radio antennas, or other surface structures visible and located within the area to be mapped.

9. SCHEMATIC AND REFERENCE DRAWINGS

a. All existing drawings that are available are located within Appendix A. The concept Drawings and schematics shown for the new RBCP warehouses are to be used only as a guide for the new design. The DB Contractor is solely responsible for the design of these systems and structures and shall take full responsibility for any design and the associated construction costs based on the use of these schematics.

b. Reference drawings of existing site, systems, structures and conditions are provided. The information on these drawings may or may not reflect exact conditions at the current site and shall not be considered “as-built”.

c. The DB Contractor shall be responsible for requesting and obtaining all as-builts and required drawings from Matsushima Air Base.

10. FIELD MEASUREMENT

a. The DB Contractor shall become familiar with all details of the work, verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before work begins. This pertains to all site conditions and any information presented in the project documentation.

11. PERMITS

a. The Contractor is responsible for determining the applicability and obtaining all necessary local Japanese permits and fees required to complete the construction of this project. The Contractor is responsible for paying all fees associated with obtaining the permits. All required permits shall be coordinated with the Base Civil Engineering office via the Contracting Officer.

b. The acquisition of permits shall be included in the construction schedule submitted and shall be the complete responsibility of the Contractor with no time extension given for delays due to permits.

c. The permitting process may include, but not be limited to, the submission of the following types of permits: building, stormwater management, digging, dust control, air emissions, historic, cultural, and archaeological preservation, endangered species, airfield hazard/airfield safety clearances. The permitting guidance in this section is not all inclusive.

12. FIELD VERIFICATION

a. The Contractor shall field-check all existing conditions and be thoroughly familiar with the site before any work commences. Any discrepancies in the drawings shall be immediately reported to the contracting officer before any further work commences. It shall be the Contractor’s responsibility to field-verify existing structures, utilities, and survey information, and to take necessary precautions during demolition and construction. Contractor shall verify existence and mark locations of all utilities, including service connections to underground utilities, prior to beginning work. Contractor shall contact the Contracting Officer and all associated Base owned utility agency to identify the location of utilities. There is no guarantee, either expressed or implied, that the locations, size and type of material of existing underground utilities indicated are representative of those to be encountered during construction.

13. UNEXPECTED STRUCTURE AND UTILITY INTERFERENCES

Prior to construction, the Contractor shall notify the Contracting Officer of operational plans. In the event an unexpected utility or structure interference or conflict is encountered during construction, the Contractor shall immediately notify the Contracting Officer. Any utility services or structures disturbed by the Contractor’s operations shall be restored immediately at Contractor’s expense to the satisfaction of the owner.

14. DESIGN AFTER AWARD

a. The Contractor will develop a completed design, as described herein.

b. The Contractor may elect to fast track the design and construction that is, proceed with construction of parts of the sitework and facilities prior to the completion of the overall design.

The Contractor shall develop and submit for review and approval two (2) design submittals.

These submittals shall include the Preliminary Design Submittal (65%) and the Final Design Submittal (100%).

c. Design submittals shall be as follows:

• Part I will be the basic services required to develop the first submittal which represents: 100% complete drawings and specifications for site preparation work, utility construction, paving, foundation, and structural diagrams of all work and approximately 65% complete drawings and specifications of all other required construction documents. Part I also includes incorporating the revisions identified in this first submittal review.

• After approval of the Part I drawings and specification submittal with revisions addressed during the first submittal review, the Government may issue a Letter of Authorization to commence with the Build Phase for all site and off-site utilities, clearing, grubbing, rough grading, demolition work, foundation, and structural framing.

• Part II shall include all design services required to complete the second design submittal (100%). Part II design shall not begin until an approval of the Part I submittal is issued.

• A 14-day review period will be provided to the Government for each design submittal.

The Government will not review more than one design submittal at a time. After approval of the design submittals the Government may issue a Letter of Authorization to commence the Build Phase associated with the specific design submittal.

• A 14-day review period will be provided to the Government for back-checking final Design Submittals.

• The Contractor may proceed with the construction work included in a separate design package after the Government has reviewed the final (100%) design submission for that package, review comments have been addressed and resolved to the Government’s satisfaction and the Contracting Officer (or the Contracting Officer Representative) has agreed that the design package may be released for construction by authorization Letter to Commence.

d. Designer of Record

The Design-Build Contractor (“Design-Builder”, “DB”, “D-B” or simply “Contractor”) shall identify, for approval, the Designer of Record (DOR) that will be responsible for each area of design. One DOR may be responsible for more than one area. The DOR’s shall stamp, sign, and date each design drawing and other design deliverables under their responsible discipline at each design submittal stage. If the deliverables are not ready for release for construction, they should be identified as “preliminary” or “not for release for construction” or by using some other appropriate designation. The DOR(s) shall also be responsible for maintaining the integrity of the design and for compliance with the contract requirements through construction and documentation of the as-built condition by coordination, review and approval of extensions of design, material, equipment and other construction submittals, review and approval or disapproval of requested deviations to the accepted design or to the contract, coordination with the Government of the above activities, and by performing other typical professional designer responsibilities.

e. Design Services

The following design services are required to complete the design tasks in accordance with this

SOW:

• Architectural Design

• Geotechnical Design

• Topographic Surveying

• Mechanical/HVAC Design

• Civil Design

• Electrical Design

• Communications Design

• Fire Protection Design

• Structural Design

f. Meetings

The Government and the Contractor shall participate in the pre-design meeting, scheduled design review meetings, pre-construction meeting, construction progress meetings, pre-acceptance meeting, and final acceptance meeting.

• Partnering Conference. The Government and the Contractor shall participate in a partnering conference. This will be conducted at the time of the Pre-Design Meeting.

The purpose of this meeting is to form a partnership with the Contractor to develop a cohesive building team. This partnership will involve Contracting Officer and/or representatives, PACAF/RPT-J representatives, facility users, Installation representatives, Designers of Record, major subcontractors, contractor quality control staff, and contractor construction management staff. The partnership will strive to develop a cooperative management team drawing on the strengths of each team member in an effort to achieve a quality project within budget and on schedule. This partnership will be bilateral in membership and participation will be totally voluntary.

The Contractor and Government shall be responsible for their own labor and travel costs. The meeting will be held at or in the vicinity of the project.

As part of the partnering process, the Government and Contractor shall develop, establish, and agree to comprehensive design development processes including conduct of conferences, expectations of design development at conferences, fast-tracking, design acceptance, project closeout, etc. The government will explain contract requirements and the DB Contractor shall review their proposed project schedule and suggest ways to streamline processes.

• Design Review Procedures. After receipt of an interim design submission from the Contractor, the Government will review and comment on the interim design submittal within 14 calendar days.

• Review Comments. For each design review submittal, the Contracting Officer will furnish, to the Contractor, a single consolidated, validated listing of all comments from the various design sections and from other concerned agencies involved in the review process using a Microsoft Excel spreadsheet. The review will be for conformance with the technical requirements of the solicitation and the Contractor’s RFP proposal. If the Contractor disagrees technically with any comment or comments and does not intend to comply with the comment, the Contractor must clearly outline, with ample justification, the reasons for noncompliance within 5 days after receipt of these comments in order that the comment can be resolved. The Contractor shall furnish disposition of all comments, in writing, through the provided Microsoft Excel spreadsheet. The Contractor is cautioned that if they believe the action required by any comment exceeds the requirements of this contract, that it should take no action and notify the Contracting Officer in writing immediately.

• Design Review Meetings. The design review meeting will be held for each design submittal at the Installation. The Contractor shall bring the personnel that developed the design submittal to the review meetings. The meeting will take place the week after the receipt of the comments by the Contractor, unless otherwise scheduled. Considerations may include alternative meeting methods, such as teleconferencing, as determined through the pre-design/partnering meeting.

• Meeting Documentation. The Contractor shall prepare meeting minutes and submit them for review and approval by the Government within 7 calendar days of the meeting.

g. Design Phase – Part I

• General

Submittals and any required re-submittals shall include drawings and specifications along with supporting data as needed to fully establish the proposed level of quality of systems and materials.

Drawings to become final documents shall be developed using a CADD system compatible with the Auto Cad Version acceptable by PACAF/RPT-J. All supporting specifications and calculations data shall be submitted with pages numbered along with a detailed table of contents.

The initial design submittal shall also consist of design drawings and specifications which reflect 65% completion of the remaining design disciplines. The level of completion for each design phase may also be modified for individual disciplines such as, mechanical. Plans and specifications shall be prepared at the 65% level to achieve the requirements specified in paragraphs “Drawings” and “Specifications.” Design Phase – Part I of first design submittal documents must be complete enough to support consideration for authorization to proceed with the Design Phase, Part II design submittal.

A Design Analysis is required within the initial design submittal. The Design Analysis shall consist of a written narrative and design calculations as required to document and support the level of design for all disciplines at this point in the project. The design analysis shall follow the format within the USACE Japan District Design Guide, current version.

This first submittal shall be submitted for review at the appropriate scheduled time after the award of the Design-Build (DB) contract. A 65% review meeting will be conducted at the Installation at the appropriate scheduled time after the contract award at which the DB Contractor Project Manager and representatives of the design firm’s engineering section shall attend.

Incorporate all of the comments and revisions resulting from the review meeting in this submittal.

The Government may, at its option, issue an Authorization to Commence construction for all site work, utility construction, and foundations with the approval of the first design submittal.

First Design Submittal (drawings, specifications and design analysis) shall be sent electronically. Request a DoD Safe drop of link from the Contracting Officer a minimum of two days prior to the submittal date. All documents shall contain an index of contents and be accompanied with a transmittal letter.

The Government and other agencies will review and comment on each submittal. The DB Contractor shall respond in writing to review comments within 10 days of receipt and also provide review responses in a readable electronic format. The DB Contractor, and appropriate design team representatives, shall attend a review meeting at a location to be determined to review comments and responses. The DB Contractor shall prepare minutes of this meeting. Comments shall be incorporated into the design or otherwise be mutually resolved prior to proceeding.

After review and approval of the First Design Submittal by the Government and all review comments and revisions have been incorporated in the documents, no changes will be made to the documents without the consent of the Government.

• Design Status Reports

A design status report in a format established by the Contracting Officer shall be prepared and submitted at the end of every month. As a minimum the report shall summarize activity and progress to date and list all outstanding issues and information needed to complete the design. Additional data as may be required by the Contracting Officer shall be included.

h. Design Phase – Part II

• General

The Design Phase Part II submittal documents shall consist of 100% complete construction drawings and specifications for all trades, systems, and components of the project. Included in this submittal is the incorporation of all comments and revisions resulting from the review conference.

A Design Analysis is required with the Design Phase Part II submittal. The Design Analysis shall consist of a written narrative and design calculations from the initial submittal and be supplemented with subsequent data as required to document and support the level of design for all disciplines at this point in the project. The requirements and format for this design analysis is the same as for Design Phase Part I.

The Design Phase Part II Submittal (drawings, specifications and design analysis) shall be sent electronically. Request a DoD Safe drop of link from the Contracting Officer a minimum of two days prior to the submittal date. All documents shall contain an index of contents and be accompanied with a transmittal letter. The submittal shall include readable electronic files for plans, specifications and supporting documents of the entire submittal.

The Government and other agencies will review and comment on each submittal. The DB Contractor shall respond in writing to review comments within 10 days of receipt and also provide review responses in a readable electronic format. The DB Contractor, and appropriate design team representatives, shall attend a review meeting at a location to be determined to review comments and responses. The DB Contractor shall prepare minutes of this meeting. Comments shall be incorporated into the design or otherwise be mutually resolved prior to proceeding.

After review and approval of the Design Phase Part II Submittal by the Government and all review comments and revisions have been incorporated in the documents, no changes will be made to the documents without the consent of the Government.

• Design Status Reports

The design status report shall continue to be prepared and submitted at the end of every month. Requirements shall remain the same as for Design Phase – Part I.

i. Design Discrepancies

In the event design discrepancies or omissions become apparent during construction, the DB Contractor, as Architect/Engineer-of-Record, shall be responsible for correction of the design and shall furnish the necessary drawings, specifications, and other support data as required to resolve the condition to the satisfaction of the Contracting Officer. The DB Contractor shall further perform all work necessary to execute the correct design.

j. Drawings

Professionally sealed drawings under this contract shall be well prepared, complete, and accomplished in accordance with best professional practice to show clearly and concisely the type and extent of work to be performed.

k. Specifications

The interim submittal and final specifications shall be prepared using UFGS guide specifications, except as modified herein. The Contractor shall review all specifications for relevance and completeness in design and during construction, including use of Japanese standards to replace US standards where applicable. Specifications shall be updated as necessary and submitted as part of the design submittals.

Final specifications shall be primarily prescriptive type specifications including descriptive, reference standard, or proprietary (closed or open) methods. Specifications shall include requirements for all necessary submittals and quality control testing to show compliance with requirements and as adequate for record purposes.

The DB Contractor shall be required to provide a completed submittal register in electronic format in accordance with UFGS guide specification 01 33 00 or an approved Schedule of Materials Submittals (SMS) format accepted by the Contracting Officer. See attached Government provided Request for Proposal Specifications to be utilized in conjunction with this SOW and for further DB Contractor tasks.

l. Color Boards

Exterior and interior color boards showing all proposed finishes and colors shall be required at both Design Phase Part I and Design Phase Part II. The boards shall illustrate colors and materials proposed.

m. Construction Cost Estimate (CCE): The Contractor shall develop a CCE using a format approved by the Contracting Officer. Provide a CCE for each design submittal.

n. Construction Work Schedule

The Contractor shall develop a construction work schedule to complete the work required by the 100% final design package.

o. Design RFI Procedures/Process

Contractor must confirm the numbering convention with the Contracting Officer or Contracting Officer Representative. If the government Response has “No” Cost or Schedule Impact, this reply is given with the expressed understanding that it does not constitute a basis for any change in the amount of time of subject contract. Information provided in this response does no authorize work not currently included in the contract. If government Response is “Yes” or “Potentially” then this response may require a change to the contract. If the contractor disagrees with either the government’s No Cost determination of No Schedule impact determination, or both, the contractor has 14 calendar days to notify the Contracting Officer in writing.

p. Design Complete Construction Document Requirements

After the Final Design Submission and Review Meeting and after Government acceptance of the Final Design submission, the Contractor shall revise the design documents for the design package to incorporate the comments generated and resolved in the final review meeting, perform and document a back-check review and submit the final, design complete documents. Label the final design complete documents “FOR CONSTRUCTION” or use similar language. In addition to the final drawings and specifications, the following deliverables are required for distribution and field use. The deliverables includes all documentation and supporting design analysis in final form, as well as the final review comments, disposition and the back-check. As part of the quality assurance process, the Government may perform a back-check of the released for construction documentation. The Contractor shall promptly correct any errors or omissions found during the Government back-check. The Government may withhold retainage from progress payments for work or materials associated with a final design package until this submittal has been received and the Government determines that it is complete.

q. Construction Submittals

Construction submittals shall be specified and provided as required to provide sufficient quality control and to provide the necessary record documents such as as-built drawings. Submittals included in the guide specifications shall be selected and edited and tailored to suit the project and the scope of work. Submittals of shop drawings, test reports, certificates and samples shall not be required for non-critical items of relatively low value as compared to the cost of making the submittal; that is, a submittal will not be required when the cost will exceed the benefit to the project.

r. Testing

Testing shall be specified and provided to assure quality of critical construction and cost control.

s. As-Built Documents

The DB Contractor shall maintain accurate records of construction conditions that vary from the approved design documents. The DB Contractor shall clearly mark varying conditions in red on two (2) record sets of construction documents maintained at the project site. Refer to UFGS guide specification 01 78 00 for general requirements for as-built drawings.

t. Performance Period of Design: 90 days

u. Performance Period of Construction: 150 days (Starts from the initial Authorization to Commence Construction Issuance after Design – Part I approval)

v. Working Hours: Standard (7:00 am to 5:00 pm)

15. AUTHORIZATION TO COMMENCE CONSTRUCTION

a. After the 65% design – Part I is complete, the Government may issue the Authorization to Commence Construction for the Contractor to begin construction of site work, utility construction, and foundations. After the 100& design – Part II, the Contractor shall begin construction of the remaining work associated with the project.

b. General Construction Scope. Construct four (4) new 450 SM (4,844 SF) Membrane tents with an eave height of min 9M (30FT) on a concrete foundation and utilizing the existing asphalt pavement for an interior and exterior paved surface, any designed/manufactured fabric membrane reinforced concrete foundation and designed/manufactured structural steel members and membrane fabric shells per the qualifications listed below. The Contractor will grade and prepare the subgrade, with a minimum 150mm (6”) of compacted base-course for any flatwork developed during the design phases Part I or Part II. A standard slab on grade for flatwork to be a minimum of 200mm (8”) of 34,475 kPA (5000-psi), concrete with reinforced steel pad. The contractor is responsible for installing new primary, high-voltage electrical conduit, lines and five (5) handholes from an existing JASDF primary electrical manhole (identified in the updated site plans) to the contractor installed 100kVA transformer, as well as running secondary low-voltage electrical lines from the transformer to the tents. If utilities are not in place prior to the completion of the facility, the Contractor will have to come back once main utilities are constructed to run services and make tie-ins. If necessary, the contractor shall stub out far enough to come back after main utilities are constructed. The Contractor shall install a water oil fuel separator at the south end of the u-drains on the asphalt pad that will drain into a daylight v-ditch and then into a retention pond as detailed on the provided site plans. The Contractor shall install new water piping from existing JASDF lines to a new contractor installed water tap adjacent to the asphalt pad (approximately 150m of 50mm polyethylene pipe). All construction demolition debris shall be disposed of off-Base, at a licensed landfill. The Contractor shall complete and submit a “Transfer and Acceptance of Military Real Property" DD1354 at completion of project. See attached Government provided Request for Proposal Specifications to be utilized in conjunction with this SOW and for further DB Contractor tasks.

c. Construction Work. The DB Contractor is required to supply all elements to construct and install the requirements established from the approved design packages.

d. Construction Schedule. The DB Contractor shall track construction progress via a

Construction Work Schedule. A fully updated Construction Work Schedule shall be submitted to the Government biweekly along with being presented during the established/approved dates and times for construction progress meetings which will be held at a minimum of biweekly throughout the duration of the construction stage. The Government will provide updated schedules to Japanese Government stakeholders.

e. The membrane structure shall include the following qualifications:

1. Four (4) 450SM (4,844 SF) Membrane tents with an eave height of min 9M (30FT) on a newly installed strip footings that will replace the existing asphalt pavement along the footing footprint, leaving the remaining asphalt as the interior and exterior surfaces.

2. The Membrane must be processed in a factory certified with the advanced grade for membrane structure processing plants by Membrane Structures Association of Japan (MSAJ).

3. The membrane manufacturer must be a Class-1 Regular Member of the MSAJ.

4. Main column spacing shall be 5 meters, and the eave shape at the shoulder shall be an angular design. Design and manufacturing shall take into account the regional earthquake zones and wind/snow load for Matsushima Air Base.

5. The main columns shall be columns made of heavy-duty square steel pipes.

6. The manufacturer’s membrane material shall be for tent warehouses using the Preconstraint

(Précontraint®) manufacturing method.

7. Membrane color, roofing, siding, flashing, ridge, and rake configurations and profiles shall be

Munsell N7.5 (or an approved equivalent color) in compliance with Matsushima Air Base Facility Standards.

8. Membrane materials shall be glare-mitigated to ensure they do not interfere with flight operations.

f. Install new building numbers to exterior of the fabric membrane as per installation requirements. New numbers shall be placed on the end walls above the personnel exterior door.

g. Provide and install four (4) new 6M (20’) wide by 4.2M (14’) high metal insulated sliding doors with electric motor and controls. The sliding doors are to be installed at each end of the building along with two on the buildings’ long dimension which faces the existing asphalt area.

Each door shall also include a high security lock. Install four 200mm (8") Diameter, concrete filled, 1.2 M (4') high from AFF bollards at each rollup/sliding door, two on exterior and two on interior. Each bollard shall be painted bright yellow and shall have reflective tape.

Effectively seal the doors with a level foundation or frame of asphalt, concrete, steel, etc. with ramps if required to smoothly transition to the sloped surface of the pad.

h. Provide and install four (4) new exterior personnel steel doors with steel frames, adjacent to each roll-up/sliding door. Include all required hardware, including Exit Lights, panic hardware, weather stripping, metal threshold and interior kick plates and top and bottom bolts. Each door will also have a security lock installed. Effectively seal the doors and provide ramps to smoothly transition between the sloped surface of the pad and the door frame.

i. Structural Requirements. The buildings shall be designed to the most stringent loadings required for Japan pertaining to Wind loads, Snow Loads, Collateral Loads, Dead Loads, Roof Live Loads, and Seismic Loads.

j. The Contractor’s geotechnical engineer shall make recommendations for foundations and the support of underground utilities. They shall also include recommendations for earthwork, subgrade compaction, structural fill, backfill, and any other necessary geotechnical items to provide complete and useable products per this SOW.

k. Electrical Requirements

1. Provide new primary high-voltage electrical service from existing JASDF manhole to one (1) new electrical 100kVA transformer, with five (5) handholes along the line. Approximate locations and routing of utilities detailed in attachment 18.a Site Plans. High-voltage electrical shall be rated for wet locations.

2. Provide new secondary low-voltage underground electrical service to each new building from one (1) new electrical 100kVA transformer fed from closest available primary connection point as detailed in the site plans through Government installed underground duct banks- three (3) 100mm dia. (4”) conduits- running from contractor provided transformer to Government installed handholes adjacent to each tent. Low-voltage electrical shall be rated for wet locations. Install new interior electrical subpanel at each membrane facility with 20% expansion (Spares/Blanks). Contractor to determine location and size of electrical equipment required necessary to accommodate all electrical loads and primary/secondary distribution. Installation and contractor provided electrical equipment shall comply with UFC 3-520-01 Interior Electrical Systems and UFC 3-550-01 Exterior Electrical Power Distribution.

l. Install Lightning Protection and Grounding System: As required per local Code or per UFC requirements.

m. Install new exterior LED Wall Packs on the exterior walls of the building. Lighting levels and installation shall comply with UFC 3-520-01 Interior/Exterior Electrical Systems, and UFC 3- 530-01 Interior and Exterior Lighting Systems and Controls.

n. If utilities are not in place prior to the competition of facility, contractor will have to come back once main utilities are constructed to run services and make tie-ins. If necessary, the contractor shall stub out far enough to come back after main utilities are constructed.

o. Climate Control: The facility shall include finished interior ceilings with all insulation required to support the fabric membrane per manufacturer guidelines. Install R-30 roof insulation and R-19 wall insulation. Alternatively, a double-membrane system may be installed if it offers a more cost-effective solution while maintaining required thermal performance.

p. Fence and Gates: Contractor to supply two (2) 6M (20FT) wide vehicle gates and two (2) personnel gates. Contractor to install a 2.1M (7FT) high security fence with 3-strand barb wire, outriggers and additional supporting equipment/materials.

q. Exterior Lighting: Contractor to provide exterior LED light fixtures fastened to the membrane structures’ exterior at each door opening location with the fixtures downward facing as to not obscure airfield operations and pilots.

r. Interior General Requirements (Lighting and Communications)

1. Provide interior signage for rooms, as required by Air Force Signage Standards UFC 3-120-01 and all accessibility standards.

2. Install new LED lighting throughout the interior of the entire building to include occupancy sensors as required. The contractor shall also install LED Emergency lights, and LED Exit Lights. Lighting levels and installation shall comply with UFC 3-520-01 Interior Electrical Systems, and UFC 3-530-01 Interior and Exterior Lighting Systems and Controls. Also, contractor to provide an internal electrical system to support at a min. ten (10) duplex electrical outlets located throughout the membrane facility, all lighting, fire detection system and communication systems.

3. Contractor to Install the following as it relates to Communication to support the facility:

- (2) 100mm PVC conduit/cut-out into the facility near the main electrical panel with a stub-out or conduit system tie-in outside the facility. (Specific for each Site/Location, contractor to determine length of runs/etc.)

- (1) additional quad electrical receptacle dedicated (20amp) circuit in the same location as the conduit into the facility.

- (1) 100mm long, copper grounding bar, grounded to the facility or with a grounding rod, in the same location of the conduit.

- (2) Internal COM dedicated J-Boxes as needed to support the office area with all associated interior conduit runs to support.

- Government will Furnish the following equipment (GFE) and labor associated with the following:

- COM Cabinet/Backboard

- All required wiring with terminations

o. Fire Alarm & Detection

1. Install a new fully addressable Fire Detection and Alarm System Point Reporting Panel, speakers/strobes, horn/strobes, manual stations, and any other system requirements as specified by UFC 3-600-01 Fire Protection Engineering for Facilities, UFC 4-021-01 Design and O&M: Mass Notification Systems, HAFB IFS, and NFPA 72. Run wire and conduit from the new initiating devices and provide expansion modules if necessary for the new panel to accommodate future devices. New fully addressable fire alarm system with control/annunciator panel reporting to the installation Alarm System located in Fire Station and monitored from a central remote annunciator panel located in the Alarm Shop. Provide new Monaco BTX narrowband transceiver (or required receiver manufacturer utilized by Matsushima Air Base) and provide new antenna for transmitting trouble/alarm signals. Provide new electrical feeder circuits as necessary.

p. Heating Cooling and Ventilation

1. Provide and install climate-controlled ventilation systems capable of sustaining a membrane type facility that includes a storage area in accordance with UFC 3-410-01.

2. For each structure, provide climate control that maintains at least 40⁰ Fahrenheit and no more than 60% relative humidity throughout the year.

3. For the large open Storage Bay portion of the facility: i. Provide ventilation with minimum two

(2) wall mounted exhaust fans at one end of the bay with opposing wall louvers. These fans will draw air through intake wall louvers with two interlocked motorized dampers.

16. SCHEDULE OF DESIGN/CONSTRUCTION DELIVERY

The design product, including but not limited to services, designs, and other related data required in this contract, shall be accomplished within the limitation of cost and project scope. The schedule of delivery for such product to the Contracting Officer along with construction milestones are outlined in the table below in calendar days.

The Government reserves the right to disapprove any submittal when it is found to be inadequate. In such cases, the Contractor is required and responsible for the resubmission of such product at no additional cost to the Government within the time specified by the Contracting Officer.

EVENT DELIVERY

SCHEDULE REVIEW PERIOD REVIEW MEETING

Pre-Design/Partnering Meeting

Within 14 days after award of this Task

Order N/A Matsushima Air Base

Geotechnical Investigation

Within 21 days after award of this Task

Order

Submit Geotechnical Report with each design submittal

N/A

Topographic Survey Within 21 days after award of this Task

Order N/A N/A

65% Design Package – Part I

Within 60 days after the Pre-Design

Meeting 14 days Matsushima Air Base

Revised 65% Design Package – Part 1 based on Review Comment

Corrections

Within 14 days after the 65% Design Review Meeting

N/A N/A

Authorization to Commence

Construction (Initial Items as described in this SOW) is Issued

Within 1 day after the Revised 65% Design Package – Part 1 is approved by the Government

N/A N/A

100% Design Package

– Part II

Within 21 days after the Revised 65% Design Package

14 days Matsushima Air Base

Revised 100% Design Package – Part II

Within 7 days after the 100% Design Review

Meeting N/A N/A

Authorization to Commence

Construction (All remaining project elements required outside the initial work elements)

Within 1 day after the Revised 100% Design

Package – Part 1 is approved by the

Government

N/A N/A

Pre-Final Inspection

Within 100 days after the Authorization to

Commence Construction (Initial

1 day Inspection with the Contractor, Contracting Officer, PACAF/RPT-J, and

Matsushima Air Base

Items) is Issued JASDF representatives

Final Inspection Within 20 days after the Pre-Final Inspection

1 day Inspection with the Contractor, Contracting Officer, PACAF/RPT-J, and

JASDF representatives to verify Punch list items are accepted/complete from the pre-final inspection

Matsushima Air Base

Project Closeout

Within 30 days after the Final Inspection.

Submit Form 1354, as-built drawings, O&M Manuals, Warranties…