SOW Building 1 Lightning Protection.pdf

Edward P. Boland VAMC, Central Western Massachusetts Healthcare System

421 N Main Street

Leeds, MA 01053 June 15, 2024

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Statement of Work for Building 1 Lightning Protection

Number: 631-25-001

Location(s):Edward P. Boland Campus Leeds, MA

1 Overview

1.1 General Intent

The Contractor provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work.

All work must meet VHA, OSHA, EPA, and Mass DEP standards

1.2 Scope of Work - Building 1 Lightning Protection

After award, but prior to the start of any field work, the contractor shall contact the Project Engineer/Manager (i.e. COR) to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, and hot permits, schedule and shutdown requirements. Please review all documents prior to this meeting. Please submit pricing broken out by item number. The VA needs these costs split up for accounting reasons.

1. Lightning designer final drawings

2. Building 1- Install lightning protection

A. Material

B. Labor

3. UL Master Label, test and, inspection

1.3 General Scope Items

The following is a list of general scope considerations:

1. Meet with VA Facilities staff, review existing drawings and estimates, and perform field work necessary to determine required materials and equipment.

2. When conflict exist between documents the order of precedence shall be specifications then drawings. Any conflicts shall be identified to the COR and be resolved using the RFI process to allow for proper documentation and correction as necessary.

3. Permitting (external to VA):

a. City of Northampton permits, and waivers are the responsibility of the contractor. The contractor must be prepared to attend City of Northampton committee meetings as required.

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b. All Massachusetts Department of Environmental Protection permits, and waivers are the responsibility of the contractor. This includes, but not limited to all environmental and hazardous material permits.

4. All field work shall be scheduled at least 72 hours in advance with VA Facilities Management.

5. The site shall be left clean of all construction debris and hazardous materials.

6. Coordinate with VA CWM HCS GEMS coordinator Rob Michalik at 413-584-4040 x 2330 for the signing of the waste manifests.

7. Design and installation to meet latest edition of the NEC, NFPA, and all applicable building codes.

8. Submit product data and shop drawings for all materials prior to installation. Submittals and shop drawings shall be approved by COR.

9. All work shall be performed in accordance with Massachusetts DLS regulations and OSHA codes.

10. All coordination with utility companies shall be the responsibility of the contractor.

1.4 Site Access and Management Requirements

The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the SOW.

The contractor must have the following additional requirements before working on site:

1. Contractor badge must be obtained and visibly worn by contractor or representative while on campus.

2. Negative TB Test, within the past calendar year

3. Clear Face Shield or Safety Glasses in patient care areas

4. Annual influenza shot is required to perform work on campus.

These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Questions or concerns may be addressed by the COR.

1.5 List of Attachments

The following list of documents are attached to this SOW for Contractor use and incorporation into the documents:

1. Spec section 010000

2. Spec section 013323

3. Spec section 013526

4. Spec section 260511

5. Spec section 260523

6. Spec section 260526

7. Spec section 264100

8. Drawing ESS 503

9. Drawing ESS 507

10. Drawing 01-EP112

11. 1-AS-113 proposed roof plan

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Note list is not necessarily exhaustive of necessarily exhaustive.

2 Submittals Submittals may be sent after the NTP is received by the contractor. Submittals, meeting minutes and all contractor record keeping shall utilize management software such as Procore ©, Outlook, excel and other manual management systems are NOT acceptable. The general contractor is responsible for reviewing and confirm submittals adhere to contract requirements and quality standards.

The contractor shall provide the following submittals as soon as they are available or by the required date(s) communicated by the COR:

• Certification from the Contractor/Installer that the system(s) specified meets all applicable codes as well as manufacturer, designer, and insurance requirements as required by the Government.

• Safety Data Sheets (SDS)

• Operation and Maintenance Manuals for new equipment

• As-built drawings (see scope comments)

3 Proposed Schedule All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:

07:00-16:30h Monday through Friday

Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00- 06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the the Project Engineer/Manager (i.e. COR).

Work shall commence upon receipt of a Notice to Proceed (NTP) from the government and shall be completed within 60 calendar days (i.e. Period of Performance) after receipt of NTP.

3.1 Coordination

The following tasks are anticipated to have significant campus impact or conflicts and may require special consideration and coordination to ensure satisfactory completion:

1. Interruption to traffic patterns (GC responsible for flagging plan)

2. Utility outages must be coordinated with the VA 3 working days prior to the outage.

Contractor is responsible for all LOTO procedures.

4 Code Requirements and Specifications The VA master specification PG-18-1 can be found here VA Master Specifications (PG-18-1) | WBDG - Whole Building Design Guide. The Technical Information Library is a standard source for VA guidance found here TIL Catalog - Office of Construction & Facilities Management (va.gov). See attached specifications. Work shall be performed NEC, NEPA 70, NFPA 70E https://www.wbdg.org/ffc/va/va-master-specifications-pg-18-1 https://www.wbdg.org/ffc/va/va-master-specifications-pg-18-1 https://www.cfm.va.gov/til/catalog.asp

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5 Warranties See FAR clause 52.246-21.

6 Bidding Requirements If authorized as initial not to exceed amount GC shall complete any investigative work to complete scope and provide final proposal within 10 calendar days

7 Work Location and Restrictions The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System. The contract work is intended to be limited to Edward P. Boland Campus Leeds, MA.

When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

7.1 SOW Safety

Contractor shall comply with the Construction Safety Guide of the site and other applicable standards as noted in the sections 1 and 4 and their subsections.

FAR Clause 52.236-13 subparagraph (f) is invoked:

7.2 Interim Life Safety Protection Measures

Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this SOW. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

• Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish and mark alternate means of egress for all building occupants.

• Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

• Ensure free and unobstructed access to all areas of the site for emergency services and for emergency forces.

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• Do not impair means of egress, automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections.

Provide fire watch in accordance with NFPA standards for impairments. Request approval of impairments from the COR in writing a minimum of 72 hours in advance.

• When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the

SOW.

• Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

• Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

• All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

Contractor shall comply with the requirements and ensure efforts to prevent false fire alarms.

7.3 Parking

Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited.

Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the work. Parking passes will be issued by the COR. Roadways shall not be impeded, or traffic stopped without prior approval from the VA.

7.4 Storage of Equipment and Materials

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this SOW. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, a contractor trailer is NOT permitted for this work. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

7.5 Debris Removal

The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

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7.6 Site Utilities

The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

All utility shutdowns must be reviewed and approved by the VA.

7.7 Infection Control

All work shall be performed in accordance with the Construction Specifications for Infection Control of the Edward P Boland VA Medical Center. For purposes of this SOW, the work shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.

8 Material and Workmanship Quality All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

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8 Material and Workmanship Quality