SOW Bowditch Hall Gun Range_.pdf

Statement of Work (SOW)

1. Background The United States Merchant Marine Academy (USMMA), Kings Point, NY, operates an indoor firearms training range that requires periodic deep cleaning and environmental remediation to ensure compliance with OSHA, EPA, DoD, DHS, MARAD, and New York State regulatory requirements. Work includes management of lead-contaminated dust and debris, firearms range residue, and potentially lead-based paint.

USMMA is listed on the National Register of Historic Places on August 29, 2014. Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties (36 CFR part 68). http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

Additionally, all work shall meet or exceed the standards provided in the Secretary of the Interior’s Standards for Rehabilitation and guidelines for applying the standards published by the National Park Service, U.S. Department of the Interior 36 CFR 67.7 - Standards for rehabilitation.”

This SOW describes services for a one-time comprehensive cleaning and remediation of the Bowditch Hall indoor gun range, including exhaust system HEPA filter replacement, brass casing recovery and recycling with credit to USMMA, and encapsulation of any deteriorated lead-based paint.

2. Scope of Work The Contractor shall furnish all labor, supervision, equipment, tools, materials, permits, transportation, and disposal necessary to perform the following tasks:

2.1 Site Preparation and Safety

• Conduct pre-work site inspection and coordination with USMMA facilities and safety personnel.

• Submit a site-specific Health and Safety Plan (HASP) addressing lead exposure, respiratory protection, ventilation isolation, and waste handling.

• Establish containment and negative pressure as required to prevent dispersion of lead-contaminated dust.

• Comply with OSHA 29 CFR 1910 and 1926 standards (including Lead in

Construction).

2.2 Indoor Gun Range Cleaning

• HEPA vacuum all floors, walls, ceilings, target carriers, baffles, traps, and ancillary surfaces, with explosion-proof HEPA equipment capable of capturing a minimum particulate of 0.3 microns with 99.97% efficiency.

• Wet-wipe all accessible horizontal and vertical surfaces using lead-specific cleaning agents.

• Remove accumulated lead dust, unburnt powder residue, and debris generated by firearms use.

2.3 Exhaust System HEPA Filter Removal and Replacement

• Remove and properly containerize ten (10) existing custom metal-sided HEPA

(99.97%) filters from the range exhaust system.

• Transport and dispose of used filters as hazardous waste in accordance with federal and New York State regulations.

• Furnish and install ten (10) new custom metal-sided HEPA (99.97%) filters meeting or exceeding original manufacturer specifications and airflow requirements.

• Verify proper installation, airflow, and seal integrity after replacement.

2.4 Brass/Casing Recovery and Recycling

• Collect spent brass casings from the range floor and traps.

• Separate casings from lead and debris.

• Transport casings to a licensed recycler.

• Provide documentation of weight and recycling value.

• Credit the full recycling value back to USMMA as a line-item deduction.

2.5 Lead-Based Paint Encapsulation

• Identify areas with peeling, chipping, or otherwise loose lead-based paint.

• Stabilize surfaces via surface preparation and application of approved lead encapsulation coating systems.

• No abrasive removal methods permitted.

• Provide a minimum of two (2) coats of encapsulant (provide SDS to academy).

• Encapsulation shall comply with EPA and HUD lead-safe work practices.

2.6 Waste Handling and Disposal

• Characterize, containerize, transport, and dispose of all lead-contaminated waste, filters, wipes, PPE, and debris.

• Provide waste manifests and disposal documentation to USMMA.

2.7 Closeout

• Perform post-cleaning visual inspection with USMMA.

• Submit final report including:

o Description of work performed o Waste manifests (including final waste manifests) o HEPA filter specifications o Brass recycling credit documentation o Certification of compliance

3. Contract Line Item Number (CLIN) Structure The following CLIN structure is provided for use in a firm-fixed-price standalone contract or task order. Prices shall be inclusive of all labor, materials, equipment, supervision, overhead, and profit unless otherwise noted.

CLIN Table CLIN Description Type Qty Unit Notes

Project Management, Site Preparation, and Safety (HASP, containment, supervision)

FFP 1 Lot Includes mobilization and competent person

Indoor Gun Range Lead Cleaning and HEPA Decontamination

FFP 1 Lot Full range interior cleaning

Exhaust System HEPA Filter Removal, Disposal, and Replacement (10 each)

FFP 1 Lot Includes filters and hazardous disposal

0004 Lead-Based Paint Stabilization and Encapsulation FFP 1 Lot Limited deteriorated areas only

0005 Hazardous Waste Handling, Transport, and Disposal FFP 1 Lot Includes manifests and documentation

(NSP)

Brass Casing Recovery and Recycling Credit

FFP

(Credit) 1 Lot Deductive CLIN credited to USMMA Sub-

CLIN

Description Type Qty Unit Notes

0003AA Remove & Dispose Existing HEPA Filters

FFP 10 Each Hazardous waste handling included

0003AB Furnish & Install New Custom HEPA Filters

FFP 10 Each Must meet OEM airflow specifications

0003AC Testing, Balancing, and Seal Verification

FFP 1 Lot Required for acceptance

Note: CLIN 0006 shall be bid as a negative-value CLIN or administratively deducted based on verified recycling documentation.

4. Labor Standards and Wage Determination

• This project is subject to the Davis-Bacon Act.

• The Contractor shall pay not less than the prevailing wage rates and fringe benefits for

New York State (Nassau County) as determined by the U.S. Department of Labor at time of contract award.

5. Period of Performance

• Performance shall be completed within 30 calendar days from Notice to Proceed

(NTP).

• On-site work is anticipated to last approximately 3-5 working days.

6. Deliverables

• Approved HASP

• Daily activity logs

• Waste disposal manifests

• Filter cut sheets and installation verification

• Brass recycling credit documentation

• Final completion report

7. Notes and Assumptions

• Firm-Fixed-Price anticipated.

• Credit CLIN to be reconciled at closeout.

• Final pricing subject to wage determination at award.

• No structural or HVAC redesign included.

• All work must be completed between normal business hours of operation (7am –

4:00pm), Monday – Friday, unless additional approval is granted by the CO and COR.

• Contractor site visit walkthrough prior to project bid.

• Awarded contractor shall work with the academy’s awarded air monitor/IH specialist.

• Recleaning shall be conducted if current regulatory clearance levels are not met.

• Re-application and/or additional application of encapsulant shall be performed if current regulatory clearance levels are not met.

• Recleaning and/or additional application of encapsulant shall be performed repeatedly until clearance levels are met at no additional cost incurred to USMMA and the government.

• Final payment made after receipt of all documents including final waste manifest.

• Awarded contractor is responsible for ensuring client satisfaction throughout the duration of the work.

• Awarded contractor is responsible for any subcontractors that may be used for this project. Subcontractors are required to adhere to all the requirements set forth within this SOW.

8. Images of Location

Filters Location