SOW_Bldg_320_-_Gamerco_Renovation_Project_082726.pdf

SCOPE OF WORK

BIA-Owned Gamerco Facilities, Bldg. 320 Repair/Reinforced Exterior & Interior Walls, Door Hardware Upgrade, Repair

External Concrete Steps & Railing, Replace Wooden Stairs Fort Defiance Agency, Fort Defiance, Arizona

July 1, 2026

GENERAL

The Bureau of Indian Affairs (BIA), Navajo Regional Facility Management Office, is seeking services from qualified and licensed professional contractors to perform construction services to strengthen exterior and interior walls within the facility, repair concrete stairway & railing outside the facility, install a new ramp and stairs to replace existing stair decking in two entrance locations of building 320.

Building 320 is located within the BIA – Gamerco Facility Yard in Gamerco, New Mexico. The scope of work includes strengthening the internal & external walls within the facility, installing new code-entry doorknobs, repairing the concrete stairway with new handrails and replacing the existing wooden stairs & decking with new ramp systems at two (2) entrance locations on the south side of building 320.

Under this contract, the Contractor shall provide all necessary supervision, inspection, labor, materials, equipment tools, supplies, manufactured items, transportation, fuel, power, incidentals, and essential communications to complete the project. The Contractor shall be solely responsible for the means, methods, techniques, procedures of construction and for the performance of all tasks required to fulfill the contract in full compliance with the specifications and standards outlined herein. The Contractor shall be solely liable for any deficiencies resulting from inaccurate field measurements, substandard workmanship, or failure to address unsuitable site conditions. Any required rework, repairs, or replacement resulting from such deficiencies shall be performed at the Contractor’s sole cost and expense. The Government shall not be held responsible for any additional compensation from such issues.

Location Description:

The project location coordinates are: 35.577567, -108.758294, located in Gamerco, New Mexico (approximately 3 miles from intersection NM491 & W. Maloney Ave.).

Work Performed:

1. Pre-bid Proposal Coordination All pre-bid/proposal inquiries by interested Contractors for clarifications and questions relating to the Statement of Work (SOW), submit questions to Lynelle Benallie, Contracting Officer, email: lynelle.benallie@bia.gov. Inquiries related to site specifics, and/or project logistics including site visits can be directed to or arranged with Mr. Benjamin Boyd, Civil Engineering Technician, BIA - Branch of Facility Management at telephone number 505-868-3109. Interested Contractors are strongly encouraged to conduct site visits at no charge to the BIA. Schedule an advance appointment with Ms. Michelle Begaye, Acting Facility Manager, 505-399-1390.

2. Pre-Work Preparations

a. While a building department permit is not required for this project, the contractor should secure any necessary encroachment permits.

b. The Contractor shall coordinate with Contracting Officer (CO) and the Contractor

Officer’s Representative (COR) to secure a staging area on the properties to park trailers, vehicles, or any other equipment, as well as portable toilets.

c. Contractors will provide generators for any use of electricity onsite, if necessary.

d. The Contractor shall arrange with local utility companies for temporary connections and payment arrangements for utility usage, if necessary.

e. Prior to fabrication, field verify required dimensions.

f. Any Concrete Mix Design shall be reviewed by BIA representative prior to start of project.

g. Conduct a site assessment to determine power availability, access control requirements and environmental constraints for the automatic gate.

3. Site Preparations

a. The contractor shall make sure that any shrubs or other obstructions are cleared.

b. The contractor will demolish and dispose of all existing stairwells, decking, or another structure within the area of the new installed ramp/stairwell.

c. All debris must be cleaned up, remove, dispose/recycle to federal and state regulation.

d. The Contractor shall ensure that any ground disturbance is clear of any utilities, wires, or pipes.

i. Contact “CALL BEFORE YOU DIG” prior to beginning any excavation work.

e. Coordinate with the facility representative for power source selection (electrical or solar) based on onsite assessment.

f.

4. Government Equipment or Materials

a. No government-furnished equipment or materials will be provided to the Contractor by the BIA.

b. The Contractor shall supply all necessary materials, fasteners, hardware, concrete, wood, and any other items necessary to complete the project.

c. The Contractor shall use his/her own equipment and shall provide all necessary tools and materials to complete the job as described.

5. Construction Debris Disposal The Contractor is required to dispose of all materials in permitted (EPA-approved) landfills.

Any hazardous material shall be disposed of in accordance with 40 CFR 260-265, if construction debris which cannot be reused or recycled must be disposed of in a permitted landfill in accordance with 40 CFR 258. The contractor shall assume full responsibility and expense for disposal of trash and/or construction debris.

6. Contract Performance Time

a. Period of Performance: The contractor shall provide a schedule upon the issuance of

Notice to Proceed.

b. Please include an approximate time frame for the entire project, weather permitting.

If any unforeseen issues, such as weather or untimely delivery of materials will affect this time frame, the schedule may be adjusted accordingly.

c. The Contractor will agree to prioritize this project and work on this project until completion and without interruption from other work.

2. Scope

1. Mobilization

• The contractor shall mobilize to the project site with all labor, materials, tools, and equipment necessary to complete the project.

2. Concrete Demolition and Replacement

• Remove existing damaged concrete steps showing deterioration.

• Install new concrete forms with ½-inch rebar reinforcement.

• Supply and pour 3000 PSI concrete for new steps.

• Install new stair treads into the newly poured concrete.

3. Handrail Repairs

• Replace existing damaged handrails to ensure stability and functionality.

4. CMU Wall Repairs

• Perform repairs to the CMU internal & external walls using high-strength grout.

5. Door Hardware Installation

• Install new code-entry doorknobs at Buildings 320, 322, and 323.

6. Steel Door Frame Repair

• Repair damaged steel door frame using 3/8" x 4" steel plate, welded back into position.

7. Aluminum Ramp and Stair System

• Provide and install two (2) aluminum/steel ramps, each 8 ft x 8 ft, including:

o Aluminum steps o Aluminum ramp sections o Complete aluminum handrail system o Adjustable aluminum legs and leg frames to achieve desired height

• This ramp system is not ADA compliant; facility is not a public facility.

• Fabrication time is approximately 90 days.

• Rail system will be included.

8. Project Completion

• All work will be completed in a professional manner meeting applicable standards of quality and safety.

• The contractor shall remove debris and leave the site clean upon completion.

9. Safety

• Contractor to submit their Safety Plan prior to work commencing for CO’s review and approval. The Safety Plan shall conform to approved workplace safety regulations and requirements of the Contracting Officer’s Representatives.

10. Contract Administration

• The CO is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be made via an amendment and/or modifications in writing from the CO to the Contractor.

11. Warranty

• Contractor shall provide a minimum one (1) year / twelve (12) month workmanship warranty. (Workmanship means the quality of work done or the quality of something resulting from work once it is done). Warranty period will begin immediately following successful project completion.