Revised_SOW_Gamerco_Renovation_140A0926Q0027_0002.docx

AMENDED - SCOPE OF WORK

BIA-Owned Gamerco Facilities, Door (External & Garage) & External Hardware Upgrade, Repair External Concrete Steps & Railing, Replacement of External Wooden Stairs Gamerco, New Mexico

September 14, 2026

GENERAL

The Bureau of Indian Affairs (BIA), Navajo Regional Facility Management Office, is seeking services from qualified and licensed professional contractors to perform construction services at the Gamerco Facilities. to repair the external concrete stairway with the replacement of the steel railing outside the facility on the west side of the building, and install a new steel stair system to replace the existing stair decking at the west side entrance locations of building 320. Building 320 is located within the BIA – Gamerco Facility Yard in Gamerco, New Mexico. The scope of work includes: Repairing the exterior concrete stairway on the west side of the building 320 and replacing the associated steel railing, Installing a new steel stair system to replace the existing wooden stair decking at the west-side entrance of Building 320, Replacing three (3) exterior doors, including new framing, weatherstripping, strike plates, thresholds, door sweeps, and code-entry door hardware, Replacing eight (8) garage-type roll-up doors, and Replacing the existing wooden stairs and decking at the south-side entrance with a new steel stair system and repairing the adjacent concrete stairway with new steel handrails. Installing new entry door locksets at five (5) building entrances. A layout of the facility is attached for reference.

Under this contract, the Contractor shall provide all necessary supervision, inspection, labor, materials, equipment tools, supplies, manufactured items, transportation, fuel, power, incidentals, and essential communications to complete the project. The Contractor shall be solely responsible for the means, methods, techniques, procedures of construction and for the performance of all tasks required to fulfill the contract in full compliance with the specifications and standards outlined herein. The Contractor shall be solely liable for any deficiencies resulting from inaccurate field measurements, substandard workmanship, or failure to address unsuitable site conditions. Any required rework, repairs, or replacement resulting from such deficiencies shall be performed at the Contractor’s sole cost and expense. The Government shall not be held responsible for any additional compensation from such issues.

Location Description:

The project location coordinates are: 35.577567, -108.758294, located in Gamerco, New Mexico (approximately 3 miles from intersection NM491 & W. Maloney Ave.

Work Performed:

1. Pre-bid Proposal Coordination All pre-bid/proposal inquiries by interested Contractors for clarifications and questions relating to the Statement of Work (SOW), contact Ms. Michelle Begaye, Acting Facility Manager at 505-399-1390. Inquiries related to site specifics, and/or project logistics including site visits can be directed to or arranged with Ms. Begaye or Mr. Benjamin Boyd, Civil Engineering Technician, BIA - Branch of Facility Management at telephone number 505-868-3109. Interested Contractors are strongly encouraged to conduct site visits at no charge to the BIA. Schedule an advance appointment with Ms. Begaye, Acting Facility Manager.

2. Pre-Work Preparations

a. While a building department permit is not required for this project, the contractor should secure any necessary encroachment permits.

b. The Contractor shall coordinate with Contracting Officer (CO) and the Contractor Officer’s Representative (COR) to secure a staging area on the properties to park trailers, vehicles, or any other equipment, as well as portable toilets.

c. Contractors will provide generators for any use of electricity onsite, if necessary.

d. The Contractor shall arrange with local utility companies for temporary connections and payment arrangements for utility usage, if necessary.

e. Prior to fabrication of any new system (i.e. concrete and steel stairs, etc.), field verify required dimensions and submit detail drawings of the new stair system, including the door replacement.

f. Any Concrete Mix Design shall be reviewed and approved by the CO prior to start of project.

g. The contractor shall submit their materials certifications prior to installation to the CO for review and approval.

3. Site Preparations

a. The contractor shall make sure that any shrubs or other obstructions are cleared.

b. The contractor will demolish and dispose of all existing stairwells, decking, debris or another structure within the area of the newly constructed stair system (concrete/steel).

c. The contractor will remove and dispose of the eight (8) existing roll-up doors, hardware, and any debris within the area of the newly installed commercial fire-rated roll-up doors.

d. The contractor will remove and dispose of the three (3) existing doors, frame, hardware, and any debris within the area of the newly installed commercial fire-rated doors.

e. All debris must be cleaned up, remove, dispose/recycle to federal and state regulation.

4. Government Equipment or Materials

a. No government-furnished equipment or materials will be provided to the Contractor by the BIA.

b. The Contractor shall supply all necessary materials, fasteners, hardware, concrete, wood, and any other items necessary to complete the project.

c. The Contractor shall use his/her own equipment and shall provide all necessary tools and materials to complete the job as described.

d. The Contractor shall provide their own portable toilets and sanitary products for the duration of the project.

5. Construction Debris Disposal The Contractor is required to dispose of all materials in permitted (EPA-approved) landfills. Any hazardous material shall be disposed of in accordance with 40 CFR 260-265, if construction debris which cannot be reused or recycled must be disposed of in a permitted landfill in accordance with 40 CFR 258. The contractor shall assume full responsibility and expense for disposal of trash and/or construction debris.

6. Contract Performance Time

a. Period of Performance (POP): The contractor shall provide a schedule upon the issuance of Notice to Proceed.

i. Submit a full project schedule for the duration of POP.

ii. Submit a 2-week schedule for better communication and coordination.

b. Please include an approximate time frame for the entire project, weather permitting. If any unforeseen issues, such as weather or untimely delivery of materials will affect this time frame, the schedule may be adjusted accordingly.

c. The Contractor will agree to prioritize this project and work on this project until completion and without interruption from other work.

2. Scope

1. Mobilization

· The contractor shall mobilize to the project site with all labor, materials, tools, and equipment necessary to complete the project.

2. Concrete Stair & Handrail System’s Demolition and Replacement

· Remove existing deteriorate & damaged concrete steps, (see Layout on location of external stairs)

· Install new concrete forms with ½-inch rebar reinforcement.

· Supply and pour 3000 PSI concrete mix for new steps.

· Provide supporting documentation for the 3000 psi concrete mix.

· Construct the new concrete stairs with 12-inch treads and 6-inch rise.

· Install new stair treads into the newly poured concrete.

· Provide a textured non-slip surface before the concrete fully sets to prevent slipping.

· Prevent finished surface from rapid drying, direct sunlight, and wind for 24-48 hours. Keep moist as needed.

· Apply concrete sealer, acrylic or penetrating, for protection and extending the lifespan of the finish.

· Replace existing damaged handrails to ensure stability and functionality.

4. CMU Wall Repairs

· Perform repairs to the CMU internal & external walls using high‑strength grout.

5. Door Hardware Installation- Keyless Locking System

· Install new code‑entry locksets at Buildings 320, 322, and 323.

· See Layout, Exhibit A for Location of the Keyless Lock System

· See Exhibit B for Specification.

· Only one type of door lockset is to be used for any installation.

· Submit product information to CO for review and approval.

6. Door & Garage Door Replacements,

· Replace (3) doors and framing with new commercial doors and Keyless Locking System Hardware, with new weatherstripping, strike plates, threshold, and door sweeps, See Exhibit A for the location of these doors.

· Only one type of commercial fire-rated steel door is to be used for any installation and meet the NFPA codes and standards.

· Submit product information to CO for review and approval.

· Only one type of Keyless Locking System Hardware is to be used for any installation and meet the ANSI/BHMA Grade 1specifications.

· Submit product information to CO for review and approval.

· Replace (8) Garage roll-up doors at Building 320, 323, & 322. See Exhibit A for the location of these doors.

· Only one type of commercial garage fire-rated roll-up door is to be used for any installation and meet NFPA and UL standards.

· Submit product information to CO for review and approval.

7. Replace (1) Stair System on Building 320

· Provide and install steel stairs, 8 ft x 8 ft decking platform, including:

Complete handrail system

· Submit a detailed steel stair system drawings to CO for review and approval.

8. Project Completion

· All work will be completed in a professional manner meeting applicable standards of quality and safety.

· The contractor shall remove debris and leave the site clean upon completion.

9. Acceptance

· All manufactured materials incorporated into the work shall comply with the manufacturer's recommendations.

· Any existing or newly constructed/installed features or other improvements negligently damaged by the contractor shall be restored/replaced in equal or better condition at the contractor's expense.

· Contractor shall assume responsibility for all work until final acceptance. Repair damage before final acceptance of the entire project at no additional cost to the Government. Work may be rejected if it is found not to comply with the contract per visual inspection or to industry standards.

10. Safety

· Contractor to submit their Safety Plan prior to work commencing for CO’s review and approval. The Safety Plan shall conform to approved workplace safety regulations and requirements of the Contracting Officer’s Representatives.

11. Contract Administration

· The CO is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the Contracting Officer, this change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be made via an amendment and/or modifications in writing from the CO to the Contractor.

12. Warranty

· Contractor shall provide a minimum one (1) year / twelve (12) month workmanship warranty. (Workmanship means the quality of work done or the quality of something resulting from work once it is done). Warranty period will begin immediately following successful project completion.

EXHIBIT A:

A. Location of Gamerco Facilities:

B. Layout of the Facilities

EXHIBIT B: Specification of the Keyless Locking Systems image3.png image1.png image2.png