SOW_Attachment-H_Wayside_Exhibits_File_Naming_and_Folder_Structure.pdf

WAYSIDE EXHIBITS

File Naming and Folder Structure Published 11/9/2022

Harpers Ferry Center uses a folder structure, naming, and numbering system to bring efficiency and consistency to wayside exhibit digital files. This system enables different users to quickly name and recognize file categories. The system is also compatible with NPS records management standards, databases, and the web.

The following will instruct you on how to incorporate this system into your workflow.

While it may look complex, it follows a natural progression and naming convention that allows you to build files and folders on the fly without needing to reference look-up tables or other charts to create or decipher.

In addition to file naming standards, HFC has developed metadata standards and requirements for all graphics. Metadata is added and saved directly into the file using third-party software such as Adobe Bridge. Metadata provides additional descriptive information that cannot be recorded in the filename such as creator, copyright, and license. See our Metadata page for more information.

The system below only applies to the work identified below. Reference graphics and other resource files should follow best practices for filenames. Avoid using the following characters: + = . ! ( ) ' % # @ / : * ? “ < > | [ ] & $ , . Use underscores or hyphens instead of spaces. It is always best to keep your names short and unique.

Also do not rename source files. This will allow you to reference back to the source if needed during or after a project.

Attachment J

Use the following guide to build your project folders and filenames.

MASTER PROJECT FOLDER

PARK ALPHA-WE-YEARMONTH (PROJECT START DATE )

note: project start date becomes part of the unique project identifier, do not adjust the date during the project

EXAMPLE: HAFE-WE-202206

SUBFOLDERS AND FILES

Subfolders and file names are broken down by project phase. (continuing from Harpers Ferry (HAFE) example from above)

01-HAFE-WE-202206-PROP# (folder) (# - Proposal Development revision number)

HAFE-WE-202206-PROP1.PDF (Deliverable)

HAFE-WE-202206-PROP1-CMNTS.PDF (Response - Comments)

02-HAFE-WE-202206-DD# (folder) (# - Design Development revision number)

HAFE-WE-202206-DD1.pdf (combined wayside layouts in one PDF document, scaled to 11x17)

HAFE-WE-202206-DD1-CMNTS.pdf

03-HAFE-WE-202206-PD (folder) (# - Production Development revision number) -

HAFE-WE-202206-PD1.pdf (combined wayside as-built layouts in one PDF document, scaled to 11x17)

Audio Description (folder) https://doimspp.sharepoint.com/sites/nps-irm/SitePages/NPS-units-displayed-in-Park-Tiles.aspx?xsdata=MDN8MDF8fGVjYTBkYmFjYjZiMDQ5MTI5MTc5ZWVjNGYzMTM1MmExfDA2OTNiNWJhNGIxODRkN2I5MzQxZjMyZjQwMGE1NDk0fDF8MHwzMTU1Mzc4OTc1OTk5OTk5OTk5fEdvb2R8VkdWaGJYTlRaV04xY21sMGVWTmxjblpwWTJWOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lJaXdpUVU0aU9pSWlMQ0pYVkNJNk1USjk%3D&sdata=ZjdBRmRSZkE3djZGTFBuelpmbVE3MXRYbk1qcnlZbmxRSExiVlFhYzYyZz0%3D&ovuser=0693b5ba-4b18-4d7b-9341-f32f400a5494%2cCBeale%40nps.gov

HAFE-WE-202206-AD1.docx (combined script with revision number)

Custom Elements - Tactile Models, Custom Bases (folder) -

PARK ALPHA-WE-YEARMONTH-CUSTOM ELEMENT- WAYSIDE #

-CUSTOM ELEMENT #

HAFE-WE-202206-CE-001-01.docx

HAFE-WE-202206-CE-001-02.pdf

04- HAFE-WE-202206-ClOSEOUT (Final Production files)

Proposal Database (folder)

HAFE-WE-202206-PROP.fmp12 (FileMaker Pro Proposal database if applicable)

Exhibits (folder) - InDesign layouts

PARK ALPHA-WE-YEARMONTH-WAYSIDE #

HAFE-WE-202206-001.indd (InDesign Layout file, one file per wayside exhibit)

Add duplicate numbers in sequence for duplicates installed in multiple locations like trailheads with different "You Are Here" identifiers. For additional information on building duplicate files see production specifications.

HAFE-WE-202206-001_012_024_038.indd

Use alpha identifiers for multiple panels installed in the same base like a kiosk or inline.

HAFE-WE-202206-001A.indd https://doimspp.sharepoint.com/sites/nps-irm/SitePages/NPS-units-displayed-in-Park-Tiles.aspx?xsdata=MDN8MDF8fGVjYTBkYmFjYjZiMDQ5MTI5MTc5ZWVjNGYzMTM1MmExfDA2OTNiNWJhNGIxODRkN2I5MzQxZjMyZjQwMGE1NDk0fDF8MHwzMTU1Mzc4OTc1OTk5OTk5OTk5fEdvb2R8VkdWaGJYTlRaV04xY21sMGVWTmxjblpwWTJWOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lJaXdpUVU0aU9pSWlMQ0pYVkNJNk1USjk%3D&sdata=ZjdBRmRSZkE3djZGTFBuelpmbVE3MXRYbk1qcnlZbmxRSExiVlFhYzYyZz0%3D&ovuser=0693b5ba-4b18-4d7b-9341-f32f400a5494%2cCBeale%40nps.gov https://doimspp.sharepoint.com/sites/nps-irm/SitePages/NPS-units-displayed-in-Park-Tiles.aspx?xsdata=MDN8MDF8fGVjYTBkYmFjYjZiMDQ5MTI5MTc5ZWVjNGYzMTM1MmExfDA2OTNiNWJhNGIxODRkN2I5MzQxZjMyZjQwMGE1NDk0fDF8MHwzMTU1Mzc4OTc1OTk5OTk5OTk5fEdvb2R8VkdWaGJYTlRaV04xY21sMGVWTmxjblpwWTJWOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lJaXdpUVU0aU9pSWlMQ0pYVkNJNk1USjk%3D&sdata=ZjdBRmRSZkE3djZGTFBuelpmbVE3MXRYbk1qcnlZbmxRSExiVlFhYzYyZz0%3D&ovuser=0693b5ba-4b18-4d7b-9341-f32f400a5494%2cCBeale%40nps.gov

HAFE-WE-202206-001B.indd HAFE-WE-202206-001C.indd

Graphics (folder) - Native graphic files including tactile model art, maps, photos, and custom illustration

PARK ALPHA-WE-YEARMONTH-WAYSIDE #- GRAPHIC #

HAFE-WE-202206-001-01.psd

HAFE-WE-202206-001-02.ai

Production PDFS (folder)

PARK ALPHA-WE-YEARMONTH-WAYSIDE #

HAFE-WE-202206-001-PROD.pdf

Web Accessible PDFS (folder)

PARK ALPHA-WE-YEARMONTHDAY-WAYSIDE #

HAFE-WE-202206-001-WEB.pdf

Audio Description (folder) - Wayside final text, AD Script

HAFE-WE-202206-AD_SCRIPT.docx

Production Support (folder) - Native source files for making finals such as 3D files for tactile or braille, custom base drawings, etc - some typical native file types below

HAFE-WE-202206-CE-001-01.dwg (CAD)

HAFE-WE-202206-CE-002-01.skp (SketchUp)

HAFE-WE-202206-CE-003-01.ai (Adobe Illustrator) https://doimspp.sharepoint.com/sites/nps-irm/SitePages/NPS-units-displayed-in-Park-Tiles.aspx?xsdata=MDN8MDF8fGVjYTBkYmFjYjZiMDQ5MTI5MTc5ZWVjNGYzMTM1MmExfDA2OTNiNWJhNGIxODRkN2I5MzQxZjMyZjQwMGE1NDk0fDF8MHwzMTU1Mzc4OTc1OTk5OTk5OTk5fEdvb2R8VkdWaGJYTlRaV04xY21sMGVWTmxjblpwWTJWOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lJaXdpUVU0aU9pSWlMQ0pYVkNJNk1USjk%3D&sdata=ZjdBRmRSZkE3djZGTFBuelpmbVE3MXRYbk1qcnlZbmxRSExiVlFhYzYyZz0%3D&ovuser=0693b5ba-4b18-4d7b-9341-f32f400a5494%2cCBeale%40nps.gov https://doimspp.sharepoint.com/sites/nps-irm/SitePages/NPS-units-displayed-in-Park-Tiles.aspx?xsdata=MDN8MDF8fGVjYTBkYmFjYjZiMDQ5MTI5MTc5ZWVjNGYzMTM1MmExfDA2OTNiNWJhNGIxODRkN2I5MzQxZjMyZjQwMGE1NDk0fDF8MHwzMTU1Mzc4OTc1OTk5OTk5OTk5fEdvb2R8VkdWaGJYTlRaV04xY21sMGVWTmxjblpwWTJWOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lJaXdpUVU0aU9pSWlMQ0pYVkNJNk1USjk%3D&sdata=ZjdBRmRSZkE3djZGTFBuelpmbVE3MXRYbk1qcnlZbmxRSExiVlFhYzYyZz0%3D&ovuser=0693b5ba-4b18-4d7b-9341-f32f400a5494%2cCBeale%40nps.gov https://doimspp.sharepoint.com/sites/nps-irm/SitePages/NPS-units-displayed-in-Park-Tiles.aspx?xsdata=MDN8MDF8fGVjYTBkYmFjYjZiMDQ5MTI5MTc5ZWVjNGYzMTM1MmExfDA2OTNiNWJhNGIxODRkN2I5MzQxZjMyZjQwMGE1NDk0fDF8MHwzMTU1Mzc4OTc1OTk5OTk5OTk5fEdvb2R8VkdWaGJYTlRaV04xY21sMGVWTmxjblpwWTJWOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lJaXdpUVU0aU9pSWlMQ0pYVkNJNk1USjk%3D&sdata=ZjdBRmRSZkE3djZGTFBuelpmbVE3MXRYbk1qcnlZbmxRSExiVlFhYzYyZz0%3D&ovuser=0693b5ba-4b18-4d7b-9341-f32f400a5494%2cCBeale%40nps.gov

HAFE-WE-202206-CE-004-01.stl (3D print file)

HAFE-WE-202206-CE-005-01.obj (3D Design file)

HAFE-WE-202206-CE-006-01.dem (mapping data)

Communication Record

HAFE-WE-202206-COMMS.pdf (combined email or chat communication record)

NOTE: While this list is designed to be flexible and cover all phases, products, and deliverables of the Wayside Exhibit Process, you may have additional requirements. To maintain unique files and connect to the project, always begin your applicable filename with PARK ALPHA-WE-YEARMONTH followed by additional identifiers.