SOW Attachment A - Screening Questions Procedure Main Hospital.pdf
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- Solicitation number
- 36C25021Q0780
About this file
This document contains screening procedures and instructions for a federal contract opportunity to provide COVID-19 security screening services at the Ann Arbor VA Healthcare System in Michigan. The Network 10 Contracting Office intends to award a contract with an estimated value over $30 million to provide unarmed security screening at building entry points, including temperature checks and symptom screening of patients, visitors, employees, contractors and vendors. Interested parties must be registered in the System for Award Management. The solicitation will be issued on June 25, 2021 via Beta.SAM.gov and bids will only be accepted electronically through that system. No phone, email or fax inquiries will be accepted regarding this pre-solicitation notice. The awarded contractor must follow detailed screening procedures for different visitor types outlined in the document, including directing individuals to isolation areas and emergency departments based on screening responses and temperatures.
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VAAAHS Hospital Campus Point of Entry Screening- COVID-19 VETERANS
Version Date: 8/14/2020
*Escort to ED Procedure:
Write patient’s last name and last 4 digits of Social Security on a sticky note and facilitate escort to the ED to be seen in the designated triage area.
Once in the ED
1. Direct patient to sit in Emergency Department designated isolation area (inside the ED doors, immediately to left behind the screens).
2. Alert ED-Check in by walking the sticky note to the ED
Check-in desk.
3. Perform hand hygiene and call ext. 56677 to have isolation area disinfected after patient leaves area.
Stickers are no longer required
If Yes, to any one of the symptoms in the first section, Screener will provide a mask, direct the patient to the selected waiting area, and contact, 22862 on-call RN, for evaluation.
If No, Screener will ask the individual to review the second section and indicate if they are currently experiencing 2 or more of those symptoms
If Yes, to 2 or more of the symptoms in the second section, Screener will provide a mask, direct the patient to the selected waiting area, contact 22862, on-call RN, for evaluation.
If No, the screener will verbally ask the contact question in the red box at the bottom of the page
If Temp not over 100, Screener will verbally ask individual entering the building the questions/ symptoms in the first section
If Yes, Screener will provide a mask, direct the patient to the selected waiting area, and contact 22862, on-call RN for evaluation.
If No, Screener will allow individual to proceed to their destination
Screener Actions
Poster
Screener will ensure they follow the Visitation and Essential Caregiver Memorandum August 2020 as relevant.
Screener will greet and take individual entering the building's temperature with no contact thermometer.
If temp over 100, Screener will provide a mask, direct the patient to the selected waiting area, and contact 22862, on-call RN, for evaluation.
https://vaww.visn10.portal.va.gov/sites/Ann-Arbor/InfectionControl/Infection%20Outbreak%20Management/COVID-19/Visitation%20and%20Essential%20Caregiver%20Memorandum%20May%202020.pdf
VAAAHS Hospital Campus Point of Entry Screening- COVID-19
VISITORS
Version Date:8/14/2020
Stickers are no longer required
• VAAAHS will take measures to limit the number of building occupants who are neither patient nor staff. No more than one (1) Visitor per Veteran will be allowed on a VAAAHS campus
• A Visitor or Essential Caregiver who screens positive for symptoms of COVID-19 or Influenza will not be allowed to enter beyond the screening point of the VAAAHS building. A POSITIVE ESSENTIAL CAREGIVER SCREEN
IS EQUIVOLENT TO THE THRESHOLD FOR A VETERAN
• TROUBLESHOOTING*: Should a Visitor present themselves and the Screeners are unable or uncomfortable to make a determination of appropriateness without further consultation, the following individuals should be contacted for troubleshooting:
Monday-Friday 07:30-1630:
Primary: Stephen Sparr at 734-845-5445 Secondary/backup: Jordan Bignell, x53687 Monday-Friday 1630-07:30 AND Weekends: AOD x55279
Screener will ensure they follow the Visitation and Essential Caregiver Memorandum August 2020, for full, detailed guidance https://vaww.visn10.portal.va.gov/sites/Ann-Arbor/InfectionControl/Infection%20Outbreak%20Management/COVID-19/Visitation%20and%20Essential%20Caregiver%20Memorandum%20May%202020.pdf https://vaww.visn10.portal.va.gov/sites/Ann-Arbor/InfectionControl/Infection%20Outbreak%20Management/COVID-19/Visitation%20and%20Essential%20Caregiver%20Memorandum%20May%202020.pdf https://vaww.visn10.portal.va.gov/sites/Ann-Arbor/InfectionControl/Infection%20Outbreak%20Management/COVID-19/COVID-19%20Inpatient%20Care%20Resources/Memorandum%20Visitation%20for%20End%20of%20Life%20Veterans.pdf https://vaww.visn10.portal.va.gov/sites/Ann-Arbor/InfectionControl/Infection%20Outbreak%20Management/COVID-19/COVID-19%20Inpatient%20Care%20Resources/Memorandum%20Visitation%20for%20End%20of%20Life%20Veterans.pdf
VAAAHS Hospital Campus Point of Entry Screening- COVID-19
EMPLOYEES, CONTRACTORS, AND VENDORS
Version Date: 8/14/2020
*Escort to ED Procedure:
Write patient’s last name and last 4 digits of Social Security on a sticky note and facilitate escort to the ED to be seen in the designated triage area.
Once in the ED
1.1. Direct patient to sit in Emergency Department
designated isolation area (inside the ED doors, immediately to left behind the screens).
2.2. Alert ED-Check in by walking the sticky note to the ED
Check-in desk.
3.3. Perform hand hygiene and call ext. 56677 to have
isolation area disinfected after patient leaves area.
If Yes, to any one of the symptoms in the first section, Screener will provide a mask, Employee Health Guidance document (to employees only), and ask the staff to follow those instructions.
Contractors/vendors should be denied entry.
If No, Screener will ask the individual to review the second section and indicate if they are currently experiencing 2 or more of those symptoms
If No, the screener will verbally ask the contact question in the red box at the bottom of the page
If Temp lower than 100, Screener will ask individual the questions/ symptoms in the first section
If No, Screener will allow individual to proceed to their destination
Screener Actions
Poster
If Yes, to any two of the symptoms in the second section, Screener will provide a mask, Employee Health Guidance document (to employees only), and ask the staff to follow those instructions.
Contractors/vendors should be denied entry.
If Yes, Screener will provide a mask, Employee Health Guidance document (to employees only), and ask the staff to follow those instructions. Contractors/ vendors should be denied entry.
Screener will greet and take individual entering the building's temperature with no contact thermometer.
If Temp higher than 100 degrees, Screener will provide Employee Health Guidance document (to employees only), and ask the staff to follow those instructions. Contractors/ vendors should be denied entry.
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