SOW Attachment 7 - Weekly Construction Meeting Minutes Template.pdf

WEEKLY PROJECT STATUS REPORT

Oscar G. Johnson VA Medical Center

Date: – Meeting #

Project Name:

Project Number:

Contracting Officer Representative (COR):

Project Manager:

Project Superintendent:

ATTENDANCE: via Teams

Name Title/Service Site Present

P – Present; D- Designee

1. CONSTRUCTION SITE SAFETY

a. Weekly Construction Safety Inspections are taking place in accordance with VHA

Directive 2011-036.

b. Contractors/subcontractors are to submit a copy of their OSHA card to the COR. A video entitled “Infection Control During Construction: A Health Care Construction Crew Training Video” must be viewed by all contractors annually and by all new employees before they start work.

2. INDUSTRIAL HYGIENE/GEMS

3. PATIENT SAFETY

4. INFECTION CONTROL

5. SECURITY

a. Barricades: Keep construction door(s) and/or gate(s) locked. Use construction key.

b. Firearms: As a reminder - firearms are not allowed on station. Be especially conscious during hunting season.

c. Badges: All workers, if even for a day, are REQUIRED to be badged. Official visitors to the site must be badged. “Active Threat”, VA wide, is ongoing. Wear badges.

d. Keys: If a sub-contractor requires a key, the project superintendent must co-sign. When a contractor’s key is co-signed by a project manager whose project is completed and the contractors’ need for a key continues, the project manager of the current ongoing project must co-sign for the key. Project Manager’s will submit a list of contractors/sub-contractors authorized to sign out a daily Contractor key or Mechanical key.

6. EMERGENCY MANAGEMENT. Emergency Telephone/After-hours contact numbers for

Contractors will be posted at the Boiler Plant and on Construction doors. Recommend standing refreshers on Emergency (fire/ambulance) response to Construction Site(s). In-the-Building response is covered by in-house VA Police/911. Dial 911 on any in-house phone. Report All Emergencies. Use nearest Fire Alarm Pull Station to report fires.

Recommend testing phones in Construction areas, and review nearest in-house phone locations with Staff/Subs. Exterior/Grounds emergency fire/ambulance response is covered by Dickinson County 911. VA Police is secondary notification for grounds response. Dialing 9-911 on any in-house phone will get Dickinson County 911; request appropriate emergency response (fire/ambulance) and stay on the line as the County will contact VA via radio. Any 911 calls on personal cell phones will get Dickinson County 911; request appropriate emergency response (fire/ambulance) and stay on the line as the County will contact VA via radio. COR asked contractors to contact VA Police so that VA Emergency Response Team can provide the initial medical care in an emergency.

7. PLANNED SHUTDOWNS. VA requests two-week notice for shutdowns.

8. Office of Information Technology (OIT). OI&T requests two-week notice for escorts into data closets.

9. Escorts.

10. CONTRACT SCHEDULING (Is the Project Currently on Schedule?)

11. TWO WEEK LOOK-AHEAD SCHEDULE (SEE ATTACHED)

a. COR requests two-week look-ahead schedule to be reported at the weekly meeting.

Two-week look ahead shall be reported at these meetings, so everyone knows what is going on in the event something will affect them.

12. WORK SHIFTS & STAFFING LEVELS

13. CONNECTION TO EXISTING BUILDING.

14. PROGRESS PAYMENTS

15. REQUEST FOR INFORMATION (RFI)

16. SUBMITTALS

17. CONSTRUCTION REQUESTS FOR PROPOSALS (RFPs) & BULLETINS

18. DAILY LOGS

19. NOISE

20. PROJECT CLOSE-OUT CONSTRUCTION

21. PROJECT COMMISSIONING

22. OTHER

23. NEXT MEETING Construction Meeting is scheduled every from 0800- in the

Engineering Conference Room. Next Meeting is scheduled for

, Engineer Contracting Officer Representative