ATTACHMENT - SOW EHRM Infrastructure Upgrades - Iron Mountain - Final 12-10-2020.pdf

Oscar G. Johnson VA Medical Center 325 East H Street November 23, 2020

Iron Mountain, Michigan 49801

Project 585-21-700 EHRM Infrastructure Upgrades – Iron Mountain, MI

Project Design Scope of Work

1. GENERAL INTENT: The Contractor (herein referred to as “A/E”) shall provide Architect/Engineer (A/E) services to design a construction project at Oscar G. Johnson VA Medical Center in accordance with this design scope of work.

2. STATEMENT OF WORK: A/E Part One Services (also known as Design Phase) for this design project includes site visits, field investigation, conduct of studies and user interviews to prepare drawings, specifications and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to upgrade the facilities electric and IT to allow for the new Electronic Health Record Modernization (EHRM) system. The scope of this project includes but not limited to the following infrastructure improvements: Electrical (electrical panel upgrade, power (normal, emergency)), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, reconfiguration, expansion and renovation of existing space (demo, new construction, finishes), communication infrastructure (new Data outlets, patch panels, upgrade to Cat 6A cable) in buildings as necessary, physical security upgrades, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, install diversified path to datacenter for WAN and Asbestos abatement. A/E shall also conduct a full review of designed project 585-16-112 drawing and specifications and incorporate into new design. Project Building locations include: Buildings 1, 2, 3, 4, 6, 11 and site. See SOW Attachment A – Details of Buildings and Locations for details. A/E shall conduct a thorough site investigation for all aspects of design to verify as-built accuracy and feasibility of design.

A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, provide onsite daily inspections by a Qualified Construction Inspector during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications and provide supervision of contractors, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance in the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as -built drawings. The Qualified Construction Inspector shall have an Engineering Technician Degree or suitable alternative with at least 3 years of construction experience including proficient knowledge in low voltage electrical, HVAC, plumbing and building construction. The A/E shall take meeting minutes and provide this information to the VA and CO. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction. The daily inspections shall be 4 days per week, 8 hours per day during the scheduled shift of construction. Construction duration is estimated to take 6 months. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also create independent cost estimates as requested by the COR for Request for Proposals for anticipated changes.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of Iron Mountain VAMC record drawings and the EHRM infrastructure readiness assessment documents will be made available for A/E use; the A/E will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design.

The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project.

3. DESIGN WITHIN FUNDING LIMITATIONS: The design shall be prepared by the A/E so as to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract price of $8,078,000.

4. DESIGN INDEPENDENCE, FURNITURE AND EQUIPMENT: Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

5. DESIGN CRITERIA: The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with but not limited to the following listed Department of Veterans Affairs References, with special emphasis on items in bold:

PG-18-1 Master Construction Specifications

01 00 00 General Requirements

01 32 16.01 Architectural and Engineering CPM Schedules

01 32 16.13 Network Analysis Schedules – Major Construction Project Design-Bid-Build http://www.cfm.va.gov/til/index.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp

01 33 23 Shop Drawings, Product Data, and Samples

01 35 26 Safety Requirements

01 35 19 Reference Standards

01 45 00 Quality Control

01 57 19 Temporary Environmental Controls

01 91 00 General Commissioning Requirements

02 21 13 Site Surveys

02 41 00 Demolition

02 82 11 Traditional Asbestos Abatement

02 82 13.13 Glovebag Asbestos Abatement

02 82 13.19 Asbestos Floor Tile and Mastic Abatement

02 83 33.13 Lead-Based Paint Removal and Disposal

06 10 00 Rough Carpentry

06 20 00 Finish Carpentry

07 84 00 Firestopping

08 11 13 Hollow Metal Doors and Frames

08 34 53 Security Doors and Frames

08 31 13 Access Doors and Frames

08 71 00 Door Hardware

09 05 16 Subsurface Preparation for Floor Finishes

09 06 00 Schedule for Finished

09 22 16 Non-Structural Metal Framing

09 20 00 Gypsum Board

09 51 00 Acoustical Ceilings

09 65 13 Resilient Base and Accessories

09 65 16 Resilient Sheet Flooring

09 65 19 Resilient Tile Flooring

09 68 00 Carpeting

09 91 00 Painting

10 14 00 Signage

13 05 41 Seismic Restraint Requirements for Non-Structural Components

21 08 00 Commissioning of Fire Suppression Systems

21 13 13 Wet-Pipe Sprinkler Systems

22 05 11 Common Work Results for Plumbing

23 11 00 Facility Water Distribution

22 13 00 Facility Sanitary and Vent Piping

23 05 11 Common Work Results for HVAC

23 05 41 Noise and Vibration Control for HVAC Piping and Equipment

23 05 93 Testing, Adjusting, and Balancing for HVAC

23 08 00 Commissioning of HVAC Systems

23 09 23 Direct-Digital Control System for HVAC

23 11 23 Facility Natural-Gas Piping http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp

23 22 13 Steam and Condensate Heating Piping

23 23 00 Refrigerant Piping

23 31 00 HVAC Ducts and Casings

23 34 00 HVAC Fans

23 36 00 Air Terminal Units

23 37 00 Air Outlets and Inlets

23 81 23 Computer-Room Air-Conditioners

26 05 11 Requirements for Electrical Installations

26 05 13 Medium-Voltage Cables

26 05 19 Low-Voltage Electrical Power Conductors and Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 33 Raceway and Boxes for Electrical Systems

26 05 39 Underfloor Raceways for Electrical Systems

26 24 16 Panelboards

26 26 00 Power Distribution Units for Static Uninterruptible Power System

26 27 26 Wiring Devices

26 33 53 Static Uninterruptible Power Supply

26 51 00 Interior Lighting

27 05 11 Requirements for Communications Installations

27 05 26 Grounding and Bonding for Communications Systems

27 05 33 Raceways and Boxes for Communications Systems

27 08 00 Commissioning of Communications Systems

27 10 00 Control, Communications and Signal Wiring

27 11 00 Communications Equipment Room Fittings

27 15 00 Communications Structured Cabling

28 05 00 Common Work Results for Electronic Safety and Security

28 05 13 Conductors and Cables for Electronic Safety and Security

28 05 26 Grounding and Bonding for Electronic Safety and Security

28 05 28.33 Conduits and Backboxes for Electronic Safety and Security

28 08 00 Commissioning of Electronic Safety and Security Systems

28 13 00 Physical Access Control System

28 13 16 Physical Access Control System and Database Management

28 13 53 Security Access Detection

28 16 00 Intrusion Detection System

28 23 00 Video Surveillance

28 31 00 Fire Detection and Alarm

27 05 11 Requirements for Communications Installations

PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders]

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide List

H-18-8 Seismic Design Handbook http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/spec.asp file:///C:/Users/VHAIRODemeuD/AppData/Local/Temp/MicrosoftEdgeDownloads/5c1026c0-3b7f-48bf-9e6c-e1adc61499b7/270511%20(1).docx http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp http://www.cfm.va.gov/CFM/TIL/equip.asp http://www.cfm.va.gov/CFM/TIL/seismic.asp

PG-18-9 Space Planning Criteria

PG-18-10 Design Manuals (by discipline) [Including but not limited to: Guiding Principles checklists as indicated for Minor Projects in Sustainable Design Manual, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Barrier Free Design Guides

PG-18-14 Room Finishes, Door, and Hardware Schedules

PG-18-15 Minimum Requirements for A/E Submissions

PG-18-17 Environmental Compliance Manual

Version 3.0 Infrastructure Standard for Telecommunications Spaces Version 3.0

SA-017 R01a Standards Alert Infrastructure Standard for Telecommunications Spaces Version 3.0

H-7545 VA Cultural Resource Management Procedures

Oct 20 Physical Security Design Manual Oct 2020

The following references shall also be used to complete the design documents:

▪ VA Standards Alert 017 – Infrastructure Standards for Telecommunications Spaces and all standards, guides, and manuals incorporated by reference (https://www.cfm.va.gov/til/sAlert/sAlert017.pdf)

***Iron Mountain VA Medical Center IT Infrastructure shall be designed as a Tier #3 space***

▪ 00 VA OEHRM Site Infrastructure Requirements v1.8 (attached)

▪ SOCAMES 6 Design Alert 1 (attached)

▪ VHA Directive 1061 Prevention of Healthcare-Associated Legionella Disease and Scald Injury from

Potable Water Distribution Systems

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

6. DESIGN COLLABORATION: The A/E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities Programs Special Engineering Program (HEFP/SEP) staff, VISN 12 and the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEPF/SEP and/or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

7. INDEPENDENT LIFE SAFETY REVIEW: The A/E design will be reviewed independently by the Facility’s Fire Code Consultant (FP&C) as required by VHA Directive 2005-007. The A/E will hire FP&C for this review, and the comments will be coordinated with the VA and included in the design. Any conflicts will be discussed between all parties and a final decision determined by the VA. The A/E shall also include one (1) final on-site life safety inspection by FP&C after project completion.

http://www.cfm.va.gov/CFM/TIL/planning.asp http://www.cfm.va.gov/cfm/til/dManual.asp http://www.cfm.va.gov/cfm/til/dGuide.asp http://www.cfm.va.gov/CFM/TIL/accessibility.asp http://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf https://www.cfm.va.gov/til/sAlert/sAlert017.pdf http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=584&FType=2 https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf https://www.cfm.va.gov/til/sAlert/sAlert017.pdf

8. ENVIRONMENTAL PROTECTION: The A/E shall assist the VA with completion of a National Environmental Policy Act (NEPA) assessment as required by the Iron Mountain VAAMC. If the NEPA assessment results in potential environmental impacts, the A/E shall be responsible for completing any auxiliary documentation required per PG-18-17 NEPA Interim Guidance for Projects located on the TIL (http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf). Additional requirements may include, but are not limited to, Environmental Assessment, Environmental Impact Statement, and Record of Decision. The NEPA analysis and concluding documentation must be completed by the Final Bid Documents submittal.

9. PHYSICAL SECURITY: The A/E must include a certified physical security specialist. The specialists must be involved with the design beginning with the concept phase and the qualifications must be submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the Physical Security Design Manual for Mission Critical Facilities located on the TIL (http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf). The A/E shall ensure that all aspects of the applicable VA Physical Security Design Manual for Mission Critical Facilities are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VAMC. The A/E must inform the COR of any physical security items that will be difficult to achieve during the concept/basis of design phase of the design and assist the VA with waiver requests as necessary.

10. SUBMITTAL REQUIREMENTS: Design submittals shall follow the requirements of SOW Attachment 6: Program Guide, PG-18-15, Volume C - A/E Submission Instructions for Minor and NRM Construction Program dated November 2008. Submittal documents shall be prominently marked “For Official Use Only (FOUO)” if they contain qualifying data as defined in SOW Attachment 1, VHA Memorandum 2019- 11-13 Sensitive Infrastructure Data Classification – For Official Use Only (FOUO). This memo is attached to this SOW as it is hosted on a non-public VHA site (https://vaww.va.gov/vhapublications/ViewPublication.asp?pub_ID=8949).

The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15; it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal.

The following submittals will be required for this project:

▪ Quality Assurance/Quality Control (QA/QC) Plan

▪ Basis of Design (BD) - 10% - In addition to the requirements in PG-18-15, a Basis of Design is required. Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details, and their ultimate presentation in the final drawings and specifications, will be based on sound architectural and engineering decisions. Conceptual drawings of the planned design and the initial cost estimate will additionally be included.

▪ Schematic Design (SD)- 35%

▪ Design Documents (DD)- 65%

▪ Design Documents (DD)- 95%

▪ Construction Documents (CD)- 100% http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf https://vaww.va.gov/vhapublications/ViewPublication.asp?pub_ID=8949

▪ Final Bid Documents (Bid)

11. DRAWING FORMAT: All drawings shall adhere to VA project software requirements for Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. CAD software shall be AutoCAD 2019 or the latest version available to Iron Mountain VAMC.

12. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), and Autodesk AutoCAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The A/E shall be responsible for providing:

Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above. See SOW Attachment 7, Weekly Construction Meeting Minutes Template.

Construction Cost Estimates Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above.

Quality Assurance/Quality Control (QA/QC) Plan

▪ All documents in any of the electronic formats listed above.

Basis of Design (BD)

▪ All documents in any of the electronic formats listed above.

▪ Two (2) full-size paper bond sets of drawings – 2 to VA

Schematic Design (SD)

▪ Two (2) full-size paper bond sets of drawings – 2 to VA

▪ Two (2) paper bond sets of specifications – 2 to VA

▪ Two (2) paper bond sets of investigation reports, design calculations, space planning data and cost estimate - 2 to VA

Design Development (DD) and Construction Documents (CD)

▪ Memo annotating what was not upgraded and corresponding justifications.

▪ Two (2) full size paper bond sets of drawings - 2 to VA

▪ Two (2) half-size paper bond sets of drawings – 2 to VA

▪ Two (2) paper bond sets of specifications – 2 to VA

▪ Two (2) paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW) and cost estimate - 2 to VA http://www.cfm.va.gov/til/projReq.asp http://www.section508.gov/ http://www.cfm.va.gov/cost/index.asp

Final Bid Documents (Bid)

▪ PDF files of drawings, specifications, and any miscellaneous design analysis documents such as submittal log and physical security compliance report.

▪ Certified memo annotating what areas/times were not upgraded and the corresponding justifications.

▪ Certified memo that the A/E design is independent of future projects and includes all equipment required for the project to be activated/full functional.

▪ Separated Word and pdf files of specifications. Combined pdf file of specifications

▪ PDF and AutoCAD files of drawings.

▪ Two (2) full size paper bond sets of drawings - 2 to VA

▪ Two (2) half-size paper bond sets of drawings – 2 to VA

▪ Two (2) paper bond sets of specifications – 2 to VA

▪ Two (2) paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction SOW and cost estimate - 2 to VA

Requests For Information (RFI) RFI shall be submitted within three (3) calendar days of submittal to the A/E.

Submittal Reviews Submittal reviews shall be submitted within seven (7) calendar days of submittal to the A/E.

Site Visit Reports Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

Modification Requests Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E. All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance. VA will require a turnaround in less than 7 days if taking 7 days would impact the ability to perform work on schedule.

Change Order/Modification Proposal Review & IGCE Formulation The A/E shall review the Contractor's change order/modification proposals for construction change orders when requested by the COR within 7 calendar days of receipt of the request. The A/E shall also formulate IGCEs for the modification within seven (7) calendar days of receipt.

Punch List Punch list shall be submitted within two (2) calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. PDF format and AutoCAD (.dwg) format.

13. PROJECT SCHEDULE/PERIOD OF PERFORMANCE: The A/E shall perform Part One Services/Design Phase work according to the schedule shown below. The A/E is also responsible for following specification Section 01 32 16.10 Architectural And Engineering CPM Schedules, which is located in SOW Attachment 5 - EHRM Design Schedule. If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends. The A/E shall submit a CPM Schedule in accordance with SOW Attachment 5, EHRM Schedules. It is critical that the design is complete and accepted by the VA no later than 9/30/2021.

Administrative Time 14 calendar days after receipt of Notice of Award

QA/AC Submittal 7 calendar days after receipt of Administrative Period BD Submittal 7 calendar days after receipt of Administrative Period QA/QC and BD Review Meeting (Iron Mountain)

7 calendar days after VA receipt of QA/QC & BD Submittals

VA Review and Comment 7 calendar days after Review Meeting SD Submittal 21 calendar days after VA acceptance** of BD Submittal SD Review Meeting (Iron Mountain) 7 calendar days after VA receipt of SD Submittal

VA Review and Comment 7 calendar days after Review Meeting DD1 Submittal 21 calendar days after VA acceptance** of SD Submittal

DD1 Review Meeting (Iron Mountain) 7 calendar days after VA receipt of DD1 Submittal VA Review and Comment 7 calendar Days after Review Meeting DD2 Submittal 21 calendar days after VA acceptance** of DD1 Submittal

DD2 Review Meeting (Iron Mountain) 7 calendar days after VA receipt of DD2 Submittal VA Review and Comment 7 calendar days after Review Meeting

CD Submittal 7 calendar days after VA acceptance** of DD2 Submittal CD Review Meeting (Virtual) 7 calendar days after VA receipt of CD Submittal

VA Review and Comment 7 calendar days after review meeting Final Bid Documents Submittal 7 calendar days after VA acceptance** of CD Submittal Final Bid Documents Acceptance Meeting (Virtual)

7 calendar days after VA receipt of Bid Submittal

Total Part One Services/Design Phase Schedule

182 calendar days

**If acceptance is not issued for an extended period of time, VA is not responsible for any costs associated with delays.

Part Two Services/Construction Period Services (optional CLINs) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to exercise the option(s) for construction period services.

14. CONTRACT OVERSIGHT: All contracts for this project shall be awarded by the VHA Program

Contracting Activity Central (PCAC); only a warranted PCAC Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

The VHA PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A/E’s performance under the design project contract. The COR shall be a representative of the

Oscar G. Johnson VAMC Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project. The COR will only have the authority listed on the COR

Delegation Memorandum, and all other authority remains with PCAC Contracting Officer.

A COR from the Oscar G. Johnson VAMC Engineering Service Project Section shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for Part Two Services/Construction Period Services. The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

15. SOW ATTACHMENTS: The following list of documents are attached to this SOW for A/E use and incorporation into the project documents:

▪ SOW Attachment 1 - Sensitive Infrastructure Data Classification

▪ SOW Attachment 2 - 00 VA OEHRM Site Infrastructure Requirements - 1.8 for signature

▪ SOW Attachment 3 - SOCAMES 6 Design Alert 1

▪ SOW Attachment 4 - EHRM Iron Mountain Floor Layout Combined Set

▪ SOW Attachment 5 – EHRM Schedules

▪ SOW Attachment 6 – AE Submission Instructions for Minor and NRM Construction Program

▪ SOW Attachment 7 – Weekly Construction Meeting Minutes Template

▪ SOW Attachment A – Details of Buildings and Locations