SOW Attachment 06 PG 18.15 AE Sub Reqs Vol C EHRM Final.pdf

Program Guide, PG-18-15, Volume C May 2006

Department of Veterans Affairs

VA Medical Center Projects

A/E Submission Instructions for Minor and NRM Construction Program:

• Conceptual

• Schematics

• Design Development

• Construction Documents

Revised for 562-22-703 EHRM Training & Support Space Project. 28. March 2022

Program Guide, PG-18-15, Volume C Page i

Department of Veterans Affairs Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel William W. Graham Director, Facilities Quality Office (Acting) Director, Engineering Management and Field Support Office

Program Guide, PG-18-15, Volume C Page ii

Table of Contents

I. GENERAL 1

A. INTRODUCTION 1

B. A/E RESPONSIBILITIES 2

C. SUBMISSION POLICY 2

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) 3

E. ADDITIONAL SERVICES 3

F. CRITICAL PATH METHOD PHASING MEETINGS 3

II. SUBMISSIONS 4

A. SITE DEVELOPMENT 4

B. ARCHITECTURAL 6

C. FIRE PROTECTION 9

D. INTERIOR DESIGN 12

E. STRUCTURAL 14

F. PLUMBING 16

G. SANITARY 17

H. HVAC 18

I. ELECTRICAL 21

J. EQUIPMENT 23

K. STEAM GENERATION 24

L. STEAM DISTRIBUTION (OUTSIDE) 26

M. ASBESTOS ABATEMENT 27

N. SPACE PLANNING 28

O. CRITICAL PATH METHOD (CPM) 29

P. ESTIMATING 30

Q. SPECIFICATIONS 31

R. FINAL BID DOCUMENTS 32

DISTRIBUTION OF A/E MATERIAL 33

Program Guide, PG-18-15, Volume C 1 November 2008

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

I. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2. The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

a. For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

b. For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

c. For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

3. Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E), either at the VAMC in person or via teleconference, to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

4. Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5. VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

6. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

7. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

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8. Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

9. Submit complete sets of documents incorporating all revisions, at each submission stage, as established in the A/E Services Scope of Work.

10. At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

11. Submit final AutoCAD drawings (Bid Documents) via CD-ROM or ftp site (preferred).

Drawings shall be compatible with the AutoCAD version currently in use at the VAMC.

Submit instructions on the use of the media, along with a complete listing of all layers that are used. The A/E shall also provide all support files required for the Government to use the drawing files.

B. A/E RESPONSIBILITIES

1. Contract documents shall meet or exceed the requirements of this document.

2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

4. A/E shall adhere to the approved Memorandum of Agreement (MOA).

5. A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

C. SUBMISSION POLICY

1. There is a Site Investigation/ Programming/ Conceptual Design submission (CS), Schematic Design (SD*) submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission as part of this project. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

2. At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, “CONCEPTUAL SUBMISSION”, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR

“CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

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D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

To reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2. Two Weeks after Receipt of the Notice of Award: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. ADDITIONAL SERVICES

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

F. CRITICAL PATH METHOD PHASING MEETINGS

A. If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s COR/ Project Manager to discuss and outline phasing requirements for the project.

These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

B. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC COR/ Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their Conceptual Design, Schematic Design, Design Development, and Construction Document submissions.

Program Guide, PG-18-15, Volume C 4

II. SUBMISSIONS

A. SITE DEVELOPMENT

Submit the following:

Site Development: CS SD* DD** CD***

Narrative ✓ ✓

Analysis of site ✓ ✓

Circulation study ✓ ✓

Phasing analysis ✓

Parking analysis ✓

Development concept showing proposed buildings and structures

Landscape drawings with plant groupings ✓

Topographic, utility, and landscape survey ✓ ✓

Demolition plan ✓ ✓ ✓

Layout plan showing location of:

• Building and structures ✓ ✓ ✓ ✓

• Roads ✓ ✓ ✓ ✓

• Fire Access ✓ ✓

• Parking ✓ ✓ ✓ ✓

• Accessible spaces ✓ ✓

• Van spaces ✓ ✓

• Mechanical and electrical equipment on grade

• Future expansion ✓ ✓

• Off-site roads ✓ ✓ ✓

• Off-site utilities ✓ ✓ ✓ ✓

• Service area(s) ✓ ✓

• Entrances and exits ✓ ✓

• Walks ✓ ✓

• Inlets ✓ ✓

• Contractor's staging area ✓ ✓

• Vertical and horizontal road alignment ✓ ✓

• Paving joint patterns ✓ ✓

Grading plan showing:

• Existing contours ✓ ✓

• Proposed contours ✓ ✓

• Spot elevations at structure corners, entrances, equipment pads, etc.

• First floor elevations ✓ ✓

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Site Development: CS SD* DD** CD***

• Rim and invert elevations on storm drainage fixtures

• Erosion and sediment control ✓ ✓

Rock excavation (quantity) ✓ ✓

Planting plan showing:

• List of plant material ✓ ✓ ✓

• Limits of irrigation ✓ ✓ ✓

Site details ✓ ✓

Landscape details ✓ ✓

Signage plan and schedule ✓ ✓

Specifications ✓ ✓

* Submit site and landscape plans at an appropriate scale to show all work involved.

** Submit site and landscape plans at same scale as topographic/utility survey incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

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B. ARCHITECTURAL

Submit or show the following:

Architectural: CS SD* DD** CD***

Location of:

• Rooms1 ✓ ✓ ✓

• Doors2 ✓ ✓ ✓

• Corridor(s)3 ✓ ✓ ✓

• Basic column grid/sizes ✓ ✓ ✓ ✓

• Expansion and seismic joints ✓ ✓ ✓

• Electrical closets ✓ ✓ ✓

• Equipment rooms ✓ ✓ ✓

• Signal and telephone closets ✓ ✓ ✓

• Mechanical shafts and space ✓ ✓ ✓

• Stair(s) ✓ ✓ ✓

• Ramp(s) ✓ ✓

• Elevator(s) ✓ ✓ ✓ ✓

• Automatic Conveyances ✓ ✓ ✓

Floor Plans/Drawings:

• All floors (new and renovated) ✓ ✓ ✓ ✓

• Penthouse ✓ ✓ ✓ ✓

• Roof plan ✓ ✓ ✓ ✓

• Pipe basement ✓ ✓ ✓ ✓

• Pipe tunnel ✓ ✓ ✓

• Reflected ceiling4 ✓ ✓

• Equipment floor plans 1:50 (1/4 inch) scale5

• Demolition plans6 ✓ ✓

Room names and numbers7 ✓ ✓

Program net/designed net ✓ ✓ ✓ ✓

Exterior dimensions/total building gross area ✓ ✓ ✓ ✓

Size and shape of all departmental functions and services9

Exterior building elevations10 ✓ ✓ ✓

Finish floor elevations11 ✓ ✓ ✓

Door locations, sizes, and swings ✓ ✓

Wall thickness and chase walls ✓ ✓

Handrail location/dimensions ✓ ✓

Fixed equipment ✓ ✓

Equipment elevations and details ✓

Plumbing fixtures ✓ ✓

Wheelchair accessible facilities ✓ ✓

Wall sections12 ✓ ✓

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Architectural: CS SD* DD** CD***

Building sections13 ✓ ✓

Finish grades at corners, entrances, exits, platforms, and ramps

Fire and smoke rated partitions14 ✓ ✓ ✓ ✓

Lead-lined and radiofrequency shielded partitions14

Fire extinguisher cabinets14 ✓ ✓

Spray-on fire proofing (see fire protection)

Construction details15 ✓ ✓

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules ✓

Interior details, elevations, sections ✓

Finish schedule16 ✓ ✓

Graphics and signage17 ✓

Color rendering ✓

Specifications ✓ ✓

Lead abatement18 ✓

Lead abatement specification19 ✓

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B. NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only), when applicable.

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Draw equipment details which are necessary for major decisions.

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6. Indicate existing finish schedule and notes on plan.

7. Label as required for schematic drawings. Coordinate new room numbering with Medical Center.

8. Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10. Show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition or joins another building, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

11. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14. Identify psychiatric areas, if applicable, where special considerations are required to ensure the safety of patients (e.g., hard ceilings, safety glazing, etc.).

15. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project.

Complete detailing of miscellaneous items is not required for this submission.

16. Indicate all building systems, materials, and future expansion, if applicable.

17. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of lead paint and x-ray shielding to be removed, if applicable.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that follows regulations of the Environmental Protection Agency.

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C. FIRE PROTECTION

Fire Protection: CS SD* DD** CD***

Fire protection narrative:1

• Fire and smoke separation ✓ ✓

• Fire sprinkler/standpipe system ✓ ✓

• Size of fire pumps ✓

• Water supply available/max. demand ✓ ✓

• Water flow testing results ✓

• Fire alarm systems2 ✓

Existing to be modernized ✓

Base loop system for interface of new construction

• Kitchen extinguishing systems ✓

• Size of air handling unit ✓

• Exit paths from each zone ✓

• Distances to stairs ✓

• Occupancy of each area ✓

• Exit calculations for each floor ✓

• Smoke control features ✓

Floor Plans/Drawings:3 & 4

• Sprinkler zones ✓ ✓

• Fire alarm zones ✓ ✓

• Smoke zones ✓

• Building water supply ✓

• Interior sprinkler supply lines ✓

• Standpipes ✓ ✓

• Fire extinguisher cabinets ✓ ✓ ✓

• Fireproofing of structural members ✓

• Sprinkler/standpipe riser supply piping ✓ ✓

• Termination of sprinkler main and inspector test drains

• Sprinkler alarm valves ✓ ✓

• Waterflow and tamper switches ✓ ✓

• Sprinkler system fire department connections

• Sprinkler design hazards per NFPA 13 ✓ ✓

• Exit signs and emergency lighting ✓ ✓

• Occupied areas not protected by automatic sprinklers

Calculations ✓ ✓ ✓

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Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

• Fire alarm system ✓ ✓

• Annunciator panels ✓ ✓

• Pull stations ✓ ✓

• Flow switches ✓ ✓

• Audio-visual devices ✓ ✓

• Smoke detectors ✓ ✓

• Duct smoke detectors ✓ ✓

• Smoke dampers ✓ ✓

• Fire dampers ✓ ✓

• Fire alarm risers5 ✓ ✓

• Exit signs ✓ ✓

• Emergency lighting ✓ ✓

• Fire sprinklers ✓ ✓

• Standpipes ✓ ✓

• Fire hydrants ✓ ✓

• Fire pumps ✓ ✓

• Post indicator valves ✓ ✓

• Sectional valves ✓ ✓

• Fire extinguisher cabinets ✓ ✓

• Electromagnetic door hold open devices ✓ ✓

Wall sections indicating fire resistive ratings ✓ ✓

Staff sleeping rooms ✓ ✓

Excavation plan signage ✓ ✓

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device ✓

Details:

• Fire pump system (capacity and pressure)

• Elevation and isometric view of fire pump ✓

• Stairwell sign ✓

• Annunciator panel ✓

Interconnection of fire alarm system with:

• Smoke dampers ✓

• Air handlers ✓

• Elevator controls ✓

• Kitchen fire extinguishing and fire pump system

Program Guide, PG-18-15, Volume C 11

• HVAC system with smoke duct detectors ✓

Single line riser diagram for fire alarm

Height/configuration of storage racks and shelving

Specifications ✓

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

C. NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system, if applicable. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices, if applicable.

Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements, e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer, if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow existing equipment to be reused, if applicable.

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D. INTERIOR DESIGN

Interior Design: CS SD* DD** CD***

Written interior design concept1 ✓

Illustrate overall design solution2 ✓

Material and finish samples ✓

Sketches ✓

Design solution for interior spaces:

• Perspectives ✓ ✓

• Plans ✓ ✓

• Details ✓ ✓

• Elevations ✓ ✓

• Sections ✓ ✓

• Wayfinding ✓ ✓

• Floor patterns ✓ ✓

• Wall patterns ✓ ✓

• Lighting ✓ ✓

• Signage ✓ ✓

• Handrails ✓ ✓

• Bumper guards ✓ ✓

Specification section 09050 ✓ ✓

Finish schedule ✓ ✓

Exterior colors and materials ✓ ✓

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications ✓ ✓

Specifications ✓

Keyed Finish plans ✓

Interior design details, elevations, and sections ✓ equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

D. NOTES:

1. Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, Program Guide, PG-18-15, Volume C 13 safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2. Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

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E. STRUCTURAL

Structural: CS SD* DD** CD***

Three alternative structural systems for typical bays1

Supporting calculations2 ✓ ✓ ✓

Cost estimates for each system3 ✓

Recommend preferred system ✓

Column locations ✓

Shear load resisting elements4 ✓

Boring location plan5 ✓ ✓

Structural plans6 ✓ ✓

Sections ✓ ✓

Details ✓ ✓

Size/location of:

• Columns ✓ ✓

• Beams ✓ ✓

Lateral load resisting elements ✓ ✓

Load bearing walls ✓ ✓

Slabs ✓ ✓

Foundations ✓ ✓

Elevations ✓

Schedules ✓

General notes ✓

Boring logs ✓

Subsurface investigation report ✓

Estimated quantity of rock ✓ equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

E. NOTES:

1. When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

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4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5. Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

6. Provide a Structural Engineering Analysis Submission within six weeks from the notice of award including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. Prior to Design Development 1 (DD-1) submission, exact timeframe of this submission to be coordinated with the COR/ Project Manager. For vertical expansion projects, analyze existing structure for structural feasibility, if applicable.

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F. PLUMBING

Plumbing: CS SD* DD** CD***

Narrative:

• Existing plumbing systems to be used and necessary modifications

• New plumbing systems ✓ ✓ ✓

• New or modified water treatment ✓ ✓ ✓

Floor Plans/Drawings:

• Room names ✓ ✓ ✓

• Identify

Existing plumbing fixtures w/ VA numbering

New plumbing fixtures w/ VA numbering

Existing equipment ✓ ✓ ✓

New equipment ✓ ✓ ✓

New medical gas outlets ✓ ✓

New laboratory gas outlets ✓ ✓

Plumbing piping ✓ ✓ ✓

• Size of pipe ✓ ✓

• Equipment schedule ✓ ✓

• Fire & smoke partitions ✓ ✓ ✓

• Demolition plans ✓ ✓

• Riser diagrams ✓

• Legend, notes, and details ✓

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping) ✓ ✓

List of Required Contract Specifications ✓

Contract Specifications ✓

* Submit a schematic layout at a scale at a scale not less than 1:100 (1/8 inch).

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics phase.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

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G. SANITARY

Sanitary: CS SD* DD** CD***

Narrative:

• Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

• New sanitary systems ✓ ✓ ✓

• Provide water analysis & expected yield if well required

• Circulation study to assess emergency vehicle access

Install test well, if well is required. ✓

Utility Plans/Drawings showing existing and new sanitary systems:

• Size of pipes ✓ ✓ ✓

• Invert elevations of sewers ✓ ✓ ✓

• Locate/size

Pumps ✓ ✓ ✓

Storage facilities ✓ ✓ ✓

Treatment equipment ✓ ✓ ✓

Fire hydrants ✓ ✓

Sectional and post indicator valves ✓ ✓

Backflow preventer ✓ ✓

• Areas of new irrigation system ✓

• New irrigation system ✓

• Profiles of sanitary & storm sewers ✓

• Demolition Plans ✓ ✓

• Legend, notes, and details ✓

Point of connection to sprinkler system ✓ ✓ ✓

Calculations ✓ ✓

List of specifications ✓

Contract Specifications ✓

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all revisions required by comments from the schematics phase.

*** Submit utility drawings at same scale as provided for Site Development drawings, Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

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H. HVAC

HVAC: CS SD* DD** CD***

Description of HVAC systems ✓

Equipment for each functional space ✓

Life cycle cost analysis1 ✓

Tentative location/sizes:

• Mechanical equipment room ✓

• Principal vertical shafts ✓

Block layout of equipment ✓

Louvers:2

• Outside air ✓ ✓ ✓

• Exhaust air ✓ ✓ ✓

• Relief air ✓ ✓ ✓

Engineering calculations3 ✓ ✓ ✓

Selection of HVAC equipment ✓ ✓

Catalog cuts of equipment ✓ ✓

Room by room heating and cooling loads ✓ ✓

Zone by zone heating & cooling loads ✓ ✓

Building block heating & cooling loads ✓ ✓

Tabulation of steam consumption ✓ ✓

Psychometric chart for air handling unit ✓ ✓

Coil entering and leaving conditions ✓ ✓

Fan motor heat gains ✓ ✓

Consumption of humidification loads ✓ ✓

Sound/acoustic analysis ✓ ✓

Room-by-room air balance charts4 ✓ ✓

Chilled water plant:5

• Quantity and type of chillers ✓ ✓

• Capacity in tons of refrigeration ✓ ✓

• Electrical equipment ✓ ✓

Heating system:

• Total heating load ✓ ✓

• Domestic hot water load ✓ ✓

• Humidification load ✓ ✓

• Equipment steam demand ✓ ✓

• Zoning of heating system ✓ ✓

HVAC floor plan:6

• Main supply, return and exhaust ductwork ✓ ✓

• Volume dampers ✓ ✓

• Fire and smoke partitions ✓ ✓

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HVAC: CS SD* DD** CD***

• Fire and smoke dampers ✓ ✓

• Smoke detectors ✓ ✓

• Automatic control dampers ✓ ✓

• Air quantities for each room ✓ ✓

• Air inlets/outlets ✓ ✓

• Rises and drops in ductwork ✓ ✓

• Expansion loops ✓ ✓

• Anchors ✓ ✓

• Vales ✓ ✓

• Drip assemblies ✓ ✓

• Balancing fittings ✓ ✓

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms ✓ ✓

Schematic flow and riser diagrams7 ✓ ✓

Schematic control diagrams8 ✓ ✓

HVAC demolition drawings ✓ ✓

Phasing plan ✓ ✓

Equipment schedule ✓ ✓

Seismic bracing ✓ ✓

VA symbols and abbreviation ✓ ✓

Selection of

• Pumps ✓

• Fans ✓

Sizing and selection of

• Expansion tanks ✓

• Steam to hot water convertor ✓

• Heat exchangers

Sound analysis ✓

Complete selection data ✓

Outside chilled water and condenser water distribution9

Standard detail drawings ✓

Automatic temperature control drawings10 ✓

HVAC specifications ✓

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, Program Guide, PG-18-15, Volume C 20

H. NOTES:

1. Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, and nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads.

Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5. If applicable, provide pertinent data on accessories such as pumps and cooling tower etc.

Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA.

Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads, if applicable. Verify actual operating conditions and capacities of HVAC systems prior to design, if applicable.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freeze stats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Building Automation System (BAS) and address if enough spare capacity is available or a new BAS Panel is required. Show a point schedule for analog/digital input/output to be included in BAS.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

Program Guide, PG-18-15, Volume C 21

I. ELECTRICAL

Electrical: CS SD* DD** CD***

Narratives:

• Design1 ✓

• Life cycle analysis for electrical systems

Location and size of:

• Electrical equipment2 ✓

• Electric closets3 ✓

• Telephone closets3 ✓

• Signal closets3 ✓

• Electrical distribution equipment

Drawings showing:

• Electrical plot plan of existing and proposed underground power (including manholes)

• Telephone systems ✓ ✓ ✓

• Signal inter-building systems ✓ ✓ ✓

• Proposed electrical system4 ✓ ✓ ✓

• Electric symbols ✓ ✓ ✓

• Lighting fixture schedule ✓ ✓ ✓

• Emergency Life Safety Equipment (see fire protection)

• Symbols, note, abbreviations ✓ ✓

List of specialty areas ✓

Method of short-circuit calculations ✓

Method of voltage drop and demand calculations

Utility company correspondence ✓

Utility company requirements ✓ ✓

Load calculations for normal & emergency use

Drawings:

• Lighting layouts ✓ ✓

• Power layouts ✓ ✓

• Signal layouts ✓ ✓

• Specialty area layouts ✓ ✓

• Demolition plans ✓ ✓

Riser diagrams ✓ ✓

Branch circuit wiring (typ.) ✓ ✓

Program Guide, PG-18-15, Volume C 22

Electrical: CS SD* DD** CD***

Location and size of:

• Primary distribution switchgear/switchboard

• Engine-generator sets ✓ ✓

• Substation/ pad-mounted transformer ✓ ✓

• Manholes ✓ ✓

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment (see fire protection)

Smoke partitions and fire alarm zones ✓ ✓ ✓

Fire alarm and signal riser diagrams (see fire protection)

Calculations for emergency generator(s) ✓ ✓

Phasing scheme ✓ ✓

Electrical details ✓ equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

I. NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers, and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

Program Guide, PG-18-15, Volume C 23

J. EQUIPMENT

Equipment: CS SD* DD** CD***

Equipment (on architectural drawing) ✓ ✓ ✓

Activation Equipment List (Excel format) ✓ ✓ equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, Program Guide, PG-18-15, Volume C 24

K. STEAM GENERATION

Steam Generation: CS SD* DD** CD***

Report on new and existing steam loads1 ✓

Life-cycle cost analysis of steam supply alternatives

Analysis of alternate plant locations ✓

Life-cycle cost analysis for alternative types of equipment

Life-cycle cost analysis for heat recovery alternatives

Data on emissions regulations ✓

Data on methods of compliance ✓

Selection of major equipment ✓

Plot plan with new and existing plant locations ✓

Fuel related storage and handling facilities ✓

Alternate plan view layouts of new and existing plant

Plot plan of steam generating facility2 ✓ ✓

Catalog cuts on equipment from two manufacturers

Plans/sections/locations of:

• Equipment ✓ ✓

• Major piping ✓ ✓

• Pipe supports ✓ ✓

Demolition ✓ ✓

Schematic flow diagrams of all piping systems ✓ ✓

Calculations:

• Equipment sizing ✓ ✓ ✓

• Major piping systems ✓ ✓

• Steam load ✓ ✓

• Control and regulating valve ✓ ✓

• Flowmeter systems ✓ ✓

• Steam trap ✓ ✓

• Heating and ventilating system ✓ ✓

• Steam piping ✓ ✓

Schedules ✓ ✓

Equipment lists ✓ ✓

Verification of emission regulations ✓ ✓

List of standards and details ✓

Specifications ✓ ✓

Program Guide, PG-18-15, Volume C 25

Steam Generation: CS SD* DD** CD*** equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

K. NOTES:

1. Include maximum and minimum summer and winter demands and total annual production.

Provide break-down of new steam loads into categories of end use such as building heating, humidification, reheat, domestic hot water, sterilization, line losses, kitchen, and laundry.

2. Show boilers, pumps, heat recovery devices, tanks, and emission control devices.

Program Guide, PG-18-15, Volume C 26

L. STEAM DISTRIBUTION (OUTSIDE)

Steam Distribution (Outside): Schematics* DD** CD***

Estimate steam and condensate loads ✓ ✓ ✓

Life-cycle cost analysis of steam distribution

Calculations of pipe sizing ✓ ✓ ✓

Steam distribution plot plan ✓ ✓ ✓

Existing underground utilities

Soil conditions report ✓ ✓ ✓

Performance requirements for steam traps

Calculate pipe stress ✓ ✓

Select expansion facilities for piping ✓ ✓

Location of:

• Manholes ✓ ✓

• Pipe expansion devices ✓ ✓

Profile drawings including existing utilities ✓ ✓

Plan views/sections/dimensions for major piping, pipe layout, and pipe supports of:

• Manholes ✓ ✓

• Trenches ✓ ✓

• Tunnels ✓ ✓

Demolition Plans ✓ ✓

* Submit outside steam generation plans at an appropriate scale to show all work involved.

** Submit outside steam generation plans at same scale as topographic/utility survey incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated outside steam generation plans

Program Guide, PG-18-15, Volume C 27

M. ASBESTOS ABATEMENT

Asbestos Abatement: CS SD* DD** CD***

Asbestos abatement report including:

1. Sample strategy on the extent of asbestos present

Name and location of qualified laboratory for sample analysis

Asbestos abatement drawing ✓

Minor Decontamination Areas showing:

1. Location, type, and length of pipe element to be abated, if applicable.

2. Other abatement features, if applicable.

Summary of:1

• Total linear and square meter (feet) of asbestos to be abated, if applicable.

• Total cost of abatement2 ✓ ✓

Asbestos abatement drawings including:

1. restoration of impacted building sub-systems, if applicable.

2. integrated phasing on execution of abatement, if applicable.

* Submit a schematic layout at a scale not less than 1:100 (1/8 inch. Submit a complete equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

M. NOTES:

1. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

2. Include any cost for decontamination of equipment and fixtures, if/ when applicable.

Program Guide, PG-18-15, Volume C 28

N. SPACE PLANNING

CS SD DD CD

Space-Accounting Summary Table ✓ 1 ✓

2 ✓

N. NOTES:

1. Provide a tabular table with columns entitled Departmental Function, H-7610 Requirements, Approved Space Program [Net Square Meters (Net Square Feet)], Variance Between H-7610 and Approved Space Program, Departmental Conversion Factor, Planned Departmental Gross Square Meters (Feet); column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements.

2. Update table. Justify in writing substantial deviations from the approved space program.

3. Update table.

Program Guide, PG-18-15, Volume C 29

O. CRITICAL PATH METHOD (CPM)

Critical Path Method (CPM): SD DD CD

Phasing Narrative ✓ ✓ ✓

Phasing Plans (on reduced site plans) ✓

Phasing Diagram ✓

Phases (marked on full size drawing) ✓

Written list of systems1 ✓ ✓ ✓

Phasing Diagram (drawn on Phasing Plan)1 ✓ ✓

CPM Phasing Plans (full size contract drawings)2 ✓ ✓

O. NOTES:

1. Include temporary system by phase and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

Program Guide, PG-18-15, Volume C 30

P. ESTIMATING

Estimating: SD DD CD

Cost estimate in compliance with Manual for Preparation of Estimate (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building ✓ ✓

Level "A" Summary Sheets for sitework ✓ ✓

Building gross area computation (new) ✓ ✓

Building gross area computation (alteration work) ✓ ✓

Project Data Sheet 1 ✓

Project Data Sheet 1 and 2 ✓ ✓

Asbestos abatement ✓ ✓

Detailed estimate take-off sheets ✓

Level "B" Summary Sheets for buildings ✓

Level "B" Summary Sheets for sitework ✓

Supplement A to SF 252 ✓

Detail Market Analysis ✓

Program Guide, PG-18-15, Volume C 31

Q. SPECIFICATIONS

SD DD CD

Specifications (All Disciplines) ✓ 1, 2, & 3 ✓

4 & 5

1. Submit for all technical disciplines the original VA Master Specification section drafts marked-up showing the editing for the project. Clearly identify modifications, deletions, and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

2. When no VA Master Construction Specification exists for a "unit of work," prepare the specification section consistent with VA Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define, and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

3. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full-size final drawings of all disciplines, fully coordinated.

Program Guide, PG-18-15, Volume C 32

R. FINAL BID DOCUMENTS

1. Place the seal of the Registered Architect, Registered Landscape Architect, and

Professional Engineer responsible for the design and the VAMC Project Director’s signature on the Construction Documents. A stamp of the VAMC Project Director’s signature will be furnished.

2. Submit updated Department Ratio Chart of Final Bid stage to the VAMC Project Manager.

Program Guide, PG-18-15, Volume C 33

DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

G - Project Title / General Information

C - Civil Drawings

L - Landscape Drawings

A - Architectural Drawings

HA - Hazardous Materials Abatement Drawings

S - Structural Drawings

FP - Fire Protection Drawings

P - Plumbing Drawings

E - Electrical Drawings

M - Mechanical / HVAC Drawings

B. GENERAL NOTES

1. Bond prints shall be as specified in Section III.C.

2. Bind all drawings into sets in the order of their above classification symbol.

3. All submitted specifications shall be original, unbound, and marked-up VA Master Specifications. Where no VA Master Specification is available, submit a developed specification.

4. Submit all materials, packaged, and clearly marked by discipline, to the VA’s Contracting Officer. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines, as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

5. Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E

Program Guide, PG-18-15, Volume C 34

C. DISTRIBUTION OF A/E MATERIAL – REQUIRED COPIES

Conceptual Design 1 (C) Submission:

VA Medical Center (VAMC) Appropriate Network Office*

-1 half size / 1 full size sets of drawings -1 Copies, Narrative Document

1 complete set

Schematic Design 1 (SD-1) Submission:

VA Medical Center (VAMC) Appropriate Network Office*

-1 half size / 1 full size sets of drawings -1 Copies, Narrative Document

1 complete set

Schematic Design 2 (SD-2) Submission:

VA Medical Center (VAMC) Appropriate Network Office*

-1 half size / 1 full size sets of drawings -1 Copies, Narrative Document -1 Copies, Specifications

1 complete set

Design Development 1 and 2 (DD-1 and DD-2) Submissions, Documents per each Submission:

VA Medical Center (VAMC) Appropriate Network Office*

-1 half size / 1 full size sets of drawings -1 Copies, Narrative Document -1 Copies, Specifications

1 complete set

Construction Documents 1 and 2 (CD-1 and CD-2), Documents per each Submission:

VA Medical Center (VAMC) Appropriate Network Office*

-1 half size / 1 full size sets of drawings -1 Copies, Narrative Document -1 Copies, Specifications

1 complete set

Construction Documents Final (CD-F) Submission:

VA Medical Center (VAMC) Appropriate Network Office*

-1 half size / 2 full size sets of drawings -1 Copies, Narrative Document -1 Copies, Specifications

1 complete set

*Network Office will coordinate the necessary review with the responsible safety and fire protection person in their network.