SOW Attachment 03 HEFP SEP Design Alerts 1 thru 9.pdf

PDF 3 MB Posted Apr 13, 2023

Attached to: C1DA--EHRM Training and Support Space Design - Erie VAMC Federal contract opportunity
Solicitation number: 36C77623R0041
Issued by: Department of Veterans Affairs Technology Acquisition Center Austin

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Written by GovTribe AI · Dec 27, 2023

This pre-solicitation notice seeks Statements of Qualifications from architecture and engineering firms for design services related to training and support space at the Erie, Pennsylvania VA Medical Center. Firms should have experience in network infrastructure installation, fiber optics, structured cabling, electrical and mechanical systems, and physical security upgrades. The project magnitude is between $1 million and $2 million. The notice specifies evaluation criteria including professional qualifications, specialized experience, capacity, past performance, knowledge of the locality, and experience with construction period services. The anticipated period of performance for design is 222 calendar days from notice to proceed in August 2023. The solicitation is a 100% set-aside for verified Service-Disabled Veteran-Owned Small Businesses. Statements of Qualifications are due by May 12, 2023.

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Other files for this federal contract opportunity

Other files attached to C1DA--EHRM Training and Support Space Design - Erie VAMC, newest first.
File	Type	Posted
SCA Wage Determination 02262022.pdf	PDF	Apr 13, 2023
SOW Attachment 08 VHA Directive 1061.pdf	PDF	Apr 13, 2023
SOW Attachment 11 VHA COVID-19 Contract Requirements 12.14.21.pdf	PDF	Apr 13, 2023
SOW Attachment 02 OEHRM Site Infrastructure Requirements 3.1 Signed.pdf	PDF	Apr 13, 2023
SOW Attachment 09 Existing Floor Plans.pdf	PDF	Apr 13, 2023
SOW Attachment 06 PG 18.15 AE Sub Reqs Vol C EHRM Final.pdf	PDF	Apr 13, 2023
SOW Attachment 05 01 32 16.01 EHRM AE CPM Schedules NOA.pdf	PDF	Apr 13, 2023
SOW Attachment 01 VHA Required Div 01 Spec Sections.pdf	PDF	Apr 13, 2023
AE SOW - Erie EHRM TASS 2.28.23.pdf	PDF	Apr 13, 2023
36C77623R0041.docx	DOCX document	Apr 13, 2023
Attachment - Past Performance Questionnaire.docx	DOCX document	Apr 13, 2023
SOW Attachment 12 Post Award Specs-Drawings Review Checklist.docx	DOCX document	Apr 13, 2023
SOW Attachment 10 Training and Admin Support Planning Guide.pdf	PDF	Apr 13, 2023
SOW Attachment 07 Seasonal Influenza with Vaccines.pdf	PDF	Apr 13, 2023
SOW Attachment 04 Sensitive Infrastructure Data Classification Memo.pdf	PDF	Apr 13, 2023

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HEFP SEP/19HEFG/17AUG21

Clarification is required regarding the need to replace or install new fire suppression systems in the data center during design and construction of Electronic Health Record Modernization (EHRM) facility infrastructure projects and the need for a third-party fire engineer review of HEFP SEP EHRM Infrastructure Upgrades Projects.

On June 1, 2021 the new Fire Protection Design Manual was published and posted to the Technical Information Library (TIL). The manual contains fire protection engineering design for Department of Veterans Affairs facilities. EHRM facility infrastructure projects, and specifically work conducted in the Data Centers, may require an upgrade or replacement of the existing fire suppression system in accordance with NFPA 75 as stated in the Fire Protection Design Manual Paragraph 3.7.

VHA field engineers are required to ensure that the Architect-Engineer designer of record applies all applicable NFPA 75 requirements for work needed in the Data Center. Field engineers should use the Healthcare Environment and Facilities Programs (HEFP) Fire Code Plan Review Contract to review all EHRM Infrastructure Upgrades and Data Center projects. The fire code plan review should focus on compliance with the newly published Fire Design Manual dated June 1, 2021 and ensure that all associated NFPA fire and life safety codes are indicated in the designs.

Guidance to the Architect-Engineer is as follows:

For EHRM Infrastructure Upgrade and Data Center projects, the work conducted in the Data Centers (which will upgrade spaces to an ANSI/TIA-942-B, Rating 3) generally requires compliance with all requirements of NFPA 75. The most design intensive of these requirements is the addition of a gaseous fire suppression system as described in the Fire Protection Design Manual, Paragraph 3.7. Compliance with NFPA 75 is also likely to involve, but not necessarily be limited to, these additional retrofit requirements:

• Revise the sprinkler protection in the computer room to a dedicated sprinkler zone.

• Ensure a minimum 1-hour boundary around the computer room.

HEFP SEP Design Alert 5

Problem

Background

Solution https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/dManual.asp https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cfm.va.gov%2Ftil%2FdManual.asp&data=04%7C01%7C%7C0ab21bb7b9c5449d291d08d94b250560%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637623444673999189%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=3yUyM1ip7G49zrHDa6BgnvSbRWaJzKybj4D%2FuiV9vVc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cfm.va.gov%2Ftil%2FdManual.asp&data=04%7C01%7C%7C0ab21bb7b9c5449d291d08d94b250560%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C637623444673999189%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=3yUyM1ip7G49zrHDa6BgnvSbRWaJzKybj4D%2FuiV9vVc%3D&reserved=0

HEFP SEP/19HEFG/17AUG21

• Combination smoke/fire dampers at the duct penetrations through the 1-hour boundary of the computer room.

• Electrical power off button(s) at computer room exit(s).

• HVAC power off button(s) at computer room(s).

Please use this link, Fire Code Plan Reviews | Healthcare Environment and Facilities Programs (va.gov) to request third-party fire engineer review for your EHRM upgrades projects.

Notes http://vaww.hefp.va.gov/occupational-safety-health-gems/fire-code-plan-reviews-bpa-fire-protection-task-order-0 http://vaww.hefp.va.gov/occupational-safety-health-gems/fire-code-plan-reviews-bpa-fire-protection-task-order-0

HEFP SEP/19HEFG/14OCT21

HEFP SEP is working with OIT to create a process for installation of the additional geographically diverse path for the Wide Area Network (WAN) to ensure compliance with the VA OERHM Site Infrastructure Requirements (SIEUDR), version 2.0, paragraph 2.1.1.2.B (see below). However, HEFP SEP determined that there is currently no national OIT or OEHRM process to coordinate this work with the OIT contracted providers.

2.1.1.2 VAMC Sites

B. Facility shall have end-to-end, geographically diverse and carrier-diverse circuits with minimum fiber pathways separation: service provider public rights-of-way 75 ft, Egress 20 ft, and cabinet 10 ft. See below Figure 1.

HEFP SEP (SOCAMES 6) Design Alert 6

Problem

HEFP SEP completed scoping sessions in preparation for the Cerner deployment. HEFP SEP is in the process of finalizing scoping at all sites by November 2021. During these scoping sessions, HEFP SEP validates whether a site has a geographically diverse path to meet the requirement cited above. If the site did not have existing geographically diverse WAN paths, HEFP SEP identified this as a deficiency, included design and construction of the WAN paths in the scope of work and allocated funding in the ROM IGCE the scoping session. The purpose was to ensure the work was included in the scope and provide a magnitude cost estimate to design and construct the secondary conduit run to meet this requirement.

HEFP SEP has discovered that there is currently no national OIT or OEHRM process to coordinate this work with the OIT contracted providers. HEFP SEP is in discussions with OIT and OEHRM to clarify the process of working with OIT contracted providers so that guidance can be provided to the field. Without a clear process to work with OIT contracted providers, it is difficult, and sometimes not possible, to identify the location of the provider’s entrance at the property boundary and the resulting pathway to the main service entrances.

Due to the contractual discussions OIT must have with the WAN providers to coordinate this work, HEFP SEP cannot provide adequate guidance to field engineers to ensure that this requirement is met.

To prevent delay and ambiguity in meeting this requirement, if a VAMC is unable to identify or locate the boundary entrance point, HEFP SEP recommends that the site discontinue this effort in current EHRM NRM projects and de-scope this work from the design and/or construction contracts (whichever applies). At this time, HEFP SEP will not provide updated IGCEs, but VAMCs may adjust cost estimates, as they find appropriate.

If a site has successfully coordinated this work with OIT and included diverse pathways in their designs, please reach out directly to James Cullum and Mike Vulpis so that HEFP SEP can ensure OIT agrees on a case-by-case basis.

When HEFP SEP clarifies the OIT process for implementing this requirement with contracted providers, our office will schedule supplementary scoping sessions with the field to scope this work under a separate EHRM NRM project.

Background

Solution

Notes

Please use this link, VHA HEFP EHRM - 00 VA OEHRM Site Infrastructure Requirements - 2.0_Signed.pdf - All Documents (sharepoint.com) to locate the current version of OERHM Site Infrastructure Requirements – 2.0.

https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping%2F00%20VA%20OEHRM%20Site%20Infrastructure%20Requirements%20%2D%202%2E0%5FSigned%2Epdf&parent=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping%2F00%20VA%20OEHRM%20Site%20Infrastructure%20Requirements%20%2D%202%2E0%5FSigned%2Epdf&parent=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping

HEFP/10NA5G/10DEC2021

HEFP SEP (SOCAMES 6) Design Alert 7

There are specific circumstances when construction of a conditioned Telecommunication Room (TR) is infeasible or impractical in non-clinical buildings such as engineering/maintenance buildings, warehouses, temporary modular trailers and quarters that were converted to administrative space. In cases where existing space, structural or other constraints do not practically allow for construction of a TR, the use of a Telecommunication Enclosure (TE) is appropriate.

HEFP SEP has seen a considerable increase in variance requests to deviate from the 80 square foot TR space standard as defined in the Infrastructure Standards for Telecommunications Spaces (ISTS). The variance requests specifically address low use, non-clinical TRs where expansion or new construction are not viable solutions due to space and/or environmental constraints.

The site should make every reasonable effort to comply with the current ISTS standard for all TRs in non-clinical buildings. However, where space and/or environmental constraints cannot support a new TR, both a Standard TE and Non-Standard TE are available for consideration under the conditions described below.

A Variance is NOT REQUIRED for a STANDARD TE (fan-cooled) if all the following criteria are met:

1. Space Classification: The space is one of the following:

a) Parking structures

b) Technical spaces such as warehouses, kitchens, laundries, mechanical/electrical plant buildings, chiller or boiler plants, garages, and paint shops

c) Historical quarters converted to administrative use

d) Buildings with no VA staffing presence and no requirements for connectivity to the VA

LAN or guest Wi-Fi

e) Temporary modular trailers. Temporary buildings and trailers must be validated as temporary, with a planned removal date and no history of previous deferred or cancelled removal plans.

Problem

2. Usage: Usage is limited to a maximum of 96 Work Area Outlets (WAOs). Each data jack in a workspace telecommunications outlet, wired back to the patch panels in the TE, is considered a WAO for these purposes. Where 1-48 WAOs are planned, a 12RU (half-height) standardized TE is used. Where 49-96 WAOs are planned, a 26RU (full height) standardized TE is used.

3. Environment: Spaces meet the environmental envelope conditions for a TR, as described in Figure 19 and Table 24 of the Infrastructure Standard for Telecommunications Spaces.

Ambient air conditions in the space are between 41°F-95°F dry bulb, 8-80% RH, and dew point less than 82.4°F, measured at the intake point of the TE.

Standard TE’s (or equal) are provided below:

12RU - https://www.chatsworth.com/en-us/products/cabinets-enclosures-containment/wall-mount-cabinets/swing-frame/cube-it-wall-mount-cabinet/11900-e24

26RU - https://www.chatsworth.com/en-us/products/cabinets-enclosures-containment/wall-mount-cabinets/swing-frame/cube-it-wall-mount-cabinet/12419-e48

If all the above criteria are met, except for paragraph 4. Environment, a NON-STANDARD (Environmentally Conditioned) TE may be considered, and a Variance is REQUIRED. To request a NON-STANDARD TE Variance:

1. Determine if another space in the building meets the environmental and physical security criteria for the installation of a standardized TE. If so, a standardized TE shall be relocated to the environmentally appropriate space in the building.

2. If no other spaces in the building meet the environmental and physical security criteria, submit a Variance request to DCIE for installation of a non-standard (environmentally conditioned) TE. Select which non-standard TE is proposed for use and submit the installation plan, showing the location on an as-built drawing.

3. A sampling of vendors that may meet the intent of a non-standard (environmentally conditioned) TE solution include:

a. Liebert (Vertiv) MCR Mini Computer Room Enclosure https://www.vertiv.com/en-us/products-catalog/facilities-enclosures-and-racks/integrated-solutions/mcr---mini-computer-room-enclosure/

b. Hoffman Spectracool – A side-mount A/C unit capable of attaching to many common manufacturer’s cabinets (comes in a variety of sizes) https://hoffman.nvent.com/sites/g/files/hdkjer316/files/acquiadam/2021- 05/Spec-00728.pdf?asset_type=Spec

c. EIC Solutions Protector Series, Wall-Mount Enclosure S723616 Wall-mount AC Enclosure - 72"H x 36"W x 16"D with EIC Solutions CB Series, Compressor-Based, Side-Mount, Hazardous Location Enclosure CBIQ6000V16XP2 - 6,000 BTU Hazardous Location Air Conditioner https://www.eicsolutions.com/protector-series-air-conditioned-electronic-enclosures/ and https://www.eicsolutions.com/product/cbiq6000v16xp2/

Variance request information is in the Infrastructure Standard for Telecommunication Spaces (ISTS) standard, Section 1.3.1 and Appendix A.

Once approved, the designer of record MUST incorporate the approved TE into the design documents.

Notes

HEFP/10NA5G/18APR2022

A conflict was noted between the Infrastructure Standard for Telecommunication Spaces (ISTS) v3.1 and the HVAC Design Manual concerning design parameters for temperature and relative humidity ranges in Telecommunication Spaces.

This Design Alert provides temporary guidance on temperature and relative humidity design ranges for Telecommunication Spaces. This Design Alert will remain in effect until the Infrastructure Standard for Telecommunications Spaces and the HVAC Design Manual publish updates that reconcile the temperature and relative humidity parameters.

The HVAC Design Manual requires a dry bulb temperature of 64◦ F for heating and 81◦ F for cooling and a relative humidity of 30% RH to 60% RH for Telecommunication Spaces, (pp. 6-106 for Data Centers and pp. 6-109 for TRs). These temperatures are supply temperatures. The ISTS requires rack inlet temperatures in telecommunications rooms between 41°F and 95°F and between 72°F and 80.6°F in computer rooms with a relative humidity range of 8% to 80%. Please use the Computational Fluid Dynamics (CFD) Modeling Guide for CRAC and rack inlet temperature design in Data Centers while meeting the more stringent of the two standards. To summarize, AC supply temperature set points must be between 64°F and 81°F per the HVAC Design Manual while maintaining rack inlet temperatures between 72°F and 80.6°F in computer rooms. Relative humidity in all telecommunications spaces will be maintained at the more stringent HVAC Design Manual requirements of 30% to 60%.

HEFP SEP (SOCAMES 6) Design Alert 8

Problem

HEFP SEP/09JAN2023

There are specific circumstances when construction of a conditioned Telecommunication Room (TR) is infeasible or impractical in non-clinical buildings such as engineering/maintenance buildings, warehouses, temporary modular trailers, and quarters converted to administrative space. In cases where existing space, structural conditions, or other constraints do not practically allow for construction of a TR, the use of a Telecommunication Enclosure (TE) is appropriate, See Design Alert 7. However, the Physical Security and Resiliency Design Manual (PSRDM) does not provide clear direction for the physical security of a TE.

When a TE is appropriate, physical security of the enclosure is required. Due to the nature of the enclosure, it is not possible to provide the same physical security required by the PSRDM for Telecommunication Rooms, Section 9.4.3 and Appendix B (Security System Matrix). In this instance, the TE must meet the same standards as the building in which it is placed. For example, if the TE is located within a building classified as Life Safety Protected in accordance with the PSRDM, then the electronic security of the TE is to be protected to that same level (e.g., keyed access, door position switch, video monitoring), to the maximum extent possible (i.e., PIV readers for TEs are not available). Layered security measures must be in place to ensure the TE meets PSDRM criteria to the greatest extent possible.

The site should make every reasonable effort to comply with the PSRDM, Appendix B for all TEs as if it were a TR. Use the following requirements below as guidance.

Requirements:

TEs must be in areas not readily accessible to general foot traffic, conditioned, away from high heat sources and can be secured, either by key lock or card reader such as an office, break room, copier room, etc. If in doubt regarding the proposed location, submit a Station Inquiry.

Comply with the power and cooling requirements for a TE as described in the Design Alert 7 - Telecommunications Enclosure Design Guide.

Secure the door(s) of the TE with a door position switch, connected to the Physical Access Control System (Appendix B, 10.4 PACS & 10.5 IDS).

Use a fixed camera with passive infrared (PIR) supplemental lighting (Appendix B, 10.6 SSTV).

o Note: Due to issues regarding privacy and union contractual requirements, the use of digital masking is required to ensure that only the TE is recorded in the field of view (FOV).

Incorporate the TE keys into the existing key management program.

HEFP SEP (SOCAMES 6) Design Alert 9

Problem

SOW Attachment HEFP SEP Design Alerts 1-7.pdf

SOW Attachment 03 - HEFP SEP (SOCAMES 6) Design Alerts 1-4

SOW Attachment 3 - HEFP SEP (SOCAMES 6) Design Alert 1

SOW Attachment 4 - HEFP SEP (SOCAMES 6) Design Alert 2

SOW Attachment 5 - HEFP SEP (SOCAMES 6) Design Alert 3

SOW Attachment 6 - HEFP SEP (SOCAMES 6) Design Alert 4

HEFP SEP Design Alert 5

HEFP SEP Design Alert 8 - Temp and Humidity Conflict Resolution.pdf

File details come from the government source that posted it. Updated Apr 13, 2023.

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