SOW_-_ABQ_EPZ_MAF_HVAC_Mechanical_PMs_7_29_26.pdf

Statement of Work

ABQ EPZ MAF HVAC Preventative Maintenance-

Weather Forecast Offices:

ABQ- Albuquerque, NM 2341 Clark Carr Loop SE

Albuquerque, NM 87106

EPZ- Santa Teresa, NM 7955 Airport Rd.

Santa Teresa, NM 88008

MAF- Midland, TX.

2500 Challenger Dr.

Midland, TX 78130

July 29, 2026

BACKGROUND

The National Weather Service (NWS) has a requirement for preventative maintenance of heating, ventilation, and air conditioning (HVAC) equipment at NWS Weather Forecast Offices (WFO), outbuildings, and associated Radar Data Acquisition (RDA) sites located in Albuquerque, NM; Santa

Teresa, NM; and Midland, TX.

SCOPE

The scope of service includes one (1) annual extensive maintenance inspection and three (3) standard maintenance inspections of specified HVAC systems at each site. Annual extensive inspections must occur within 30 days prior to the start of the local cooling season (in March) and standard inspections must occur on approximate 90-day intervals following (in June, September, and December) for a total of four maintenance inspections in one calendar year. The Local Point of Contact (LPOC) or other designated Government employee will be on site at the time of the maintenance inspections and will provide access to the equipment.

SPECIFIC REQUIREMENTS/TASKS

The Contractor shall insure that all technicians are licensed and certified as may be required by applicable federal, state, and local regulations; and shall provide all state and local permits, labor, tools, equipment, materials, and supervision necessary to perform preventative maintenance services on all designated equipment. Maintenance services shall include, but are not limited to inspections, cleaning, testing, adjustments, repairs (as specified herein), and reporting. If repairs are determined to be needed beyond the scope of the preventative maintenance services included in this contract, the Contractor shall inform the LPOC or other designated on-site Government employee and shall submit an itemized quote for repair to the Technical Point of Contact (TPOC). The TPOC, LPOC or other designated

Government employees will notify the contractor of any known issue(s) with the equipment prior to performance of the maintenance inspections.

Annual Extensive Maintenance Inspection (in March)

For all sites, the Contractor shall:

1. Contact the LPOC no less than 24 hours prior to inspection for scheduling.

2. Sign in with the LPOC or other designated Government employee when arriving on site.

3. Perform preventative maintenance and services in accordance with manufacturer recommendations, industry best practices, and applicable codes.

4. Furnish all required consumables (filters, belts, cleaning materials, etc.).

5. Document deficiencies, corrective actions taken, and recommendations for additional repairs.

6. Ensure safe work practices and compliance with applicable safety regulations, i.e., personal protective equipment (PPE) use, lockout/tagout (LOTO), etc.

7. Review maintenance inspection results with the LPOC or other designated Government employee and communicate any Contractor concerns or recommendations including repairs needed.

8. Provide inspection reports to the TPOC within ten (10) working days.

For WFO sites, the Contractor shall also:

1. Inspect all air handling units (AHU), computer room air conditioners (CRAC), and other AC units in the buildings listed below for proper operation and functionality. Adjust as needed.

2. Verify operation of back draft dampers (AHU-1 and 2).

3. Inspect all refrigeration lines for leaks.

4. Verify operation of humidifier for AHU-1, 2 and 3 (if equipped) and CRAC units, and inspect for leaks.

5. Inspect and adjust all fans for vibration and tightness.

6. Inspect and replace all belts as needed. Inspect tension, alignment, and general condition.

7. Measure and record motor current.

8. Lubricate motors and fan shaft bearings as required.

9. Inspect and replace air filters as required (MERV 11). Mark with date of replacement.

10. Inspect evaporator coils and associated equipment and clean as needed.

11. Inspect all condensate pans and drain lines for units.

12. Blow out all drain lines and add algaecide as needed. Inform LPOC or other designated

Government employee of any issues with plumbing drain (i.e., floor drains).

13. Inspect safety controls, relays, limit switches, and high/low pressure cutouts.

14. Verify operation duct smoke detectors (AHU-1, 2 and 3) if equipped.

15. Verify operation of all dampers. Lubricate as needed. (Return air and outside air.)

16. Verify outside air damper closure during generator operation. Inform LPOC or other designated

Government employee of discrepancies.

17. Verify operation of exhaust fans. Clean as needed.

18. Verify full operation of electric duct heaters.

19. Verify thermostat function and control of room temperatures.

20. Verify operation of transfer fan in electrical/UPS room. Clean as needed.

21. Verify operation of cabinet unit heaters and clean as needed. (At vestibules if equipped.)

22. Inspect refrigeration lines, compressors and condenser cabinets for signs of leaks.

23. Verify the operation of all compressors.

24. Measure and record current.

25. Measure and record system pressures.

26. Verify refrigerant charges and oil levels are in accordance with manufacturer’s recommendations.

27. Record refrigerant amount if added to track for possible leaks.

28. Inspect contactors and starters. Clean as needed.

29. Inspect electrical and control connections.

30. Inspect, wash coils and clean the inner cavity of the condensing units. Remove top of air-cooled condensing units (ACU-1, 2 and 3; CRAC-1 and 2; and other building units listed below) as needed to properly access coils.

31. Verify HVAC direct digital control (DDC) system functionality through LPOC or other designated Government employee where applicable.

For RDA sites, the Contractor shall also:

1. Inspect overall functionality of the wall-mount package air conditioner (PAC) units.

2. Inspect and replace air filters as needed in all units (MERV 8). Mark with date of replacement.

3. Inspect fans for vibration and adjust as needed.

4. Measure and record motor currents.

5. Lubricate motors and fan shaft bearings as required.

6. Inspect evaporator coils and associated equipment and clean as needed.

7. Inspect condensate pans and drain lines.

8. Blow out all drain lines as needed.

9. Inspect safety controls, relays, limit switches, and high/low pressure cutouts.

10. Inspect refrigeration lines, compressors and condenser cabinet for signs of leaks.

11. Verify the proper operation of compressors.

12. Measure and record current.

13. Measure and record system pressures.

14. Verify refrigerant charges are correct.

15. Record refrigerant amount if added to track for possible leaks.

16. Inspect contactors and starters. Clean as needed.

17. Inspect electrical and control connections.

18. Inspect, wash coils and clean the inner cavity of the condensing unit.

Standard Maintenance Inspection (in June, September and December)

For all sites, the Contractor shall:

1. Contact the LPOC no less than 24 hours prior to inspection for scheduling.

2. Sign in with the LPOC or other designated Government employee when arriving on site.

3. Perform preventative maintenance and services in accordance with manufacturer recommendations, industry best practices, and applicable codes.

4. Furnish all required consumables (filters, belts, cleaning materials, etc.).

5. Document deficiencies, corrective actions taken, and recommendations for additional repairs.

6. Ensure safe work practices and compliance with applicable safety regulations, i.e., personal protective equipment (PPE) use, lockout/tagout (LOTO), etc.

7. Review maintenance inspection results with the LPOC or other designated Government employee and communicate any Contractor concerns or recommendations including repairs needed.

8. Provide inspection reports to the TPOC within ten (10) working days.

For WFO sites, the Contractor shall also:

1. Inspect all air handling units, computer room air conditioners, and other AC units in the buildings listed below for proper operation and functionality. Adjust as needed.

2. Verify operation of humidifier for AHU-1, 2 and 3 (if equipped) and CRAC units, and inspect for leaks.

3. Test, adjust, lubricate and clean as needed.

4. Inspect and replace all belts as needed.

5. Inspect and replace air filters as required (MERV 11). Mark with date of replacement.

6. Inspect drain lines and add algaecide as needed. Inform LPOC or other designated Government employee of any issues with plumbing drain (i.e. floor drains)

7. Verify full operation of electric duct heaters.

8. Verify thermostat function and control of room temperatures.

9. Verify operation of transfer and exhaust fans.

10. Verify operation of cabinet unit heaters.

11. Inspect overall operation and full functionality of all ACU units.

12. Measure and record system pressures and log refrigerant amount if added.

For RDA sites, the Contractor shall also:

1. Inspect overall operation and full functionality of PAC units.

2. Test, adjust, lubricate and clean as needed.

3. Inspect and replace air filters as needed (MERV 8). Mark with date of replacement.

4. Measure and record system pressures and log refrigerant amount if added.

Facility Inspection

1. Prior to RFQ close date, quoters may inspect the HVAC equipment at the direction of the

National Weather Service Office personnel, by scheduling a site visit with the POC’s listed in this SOW.

Unscheduled/Emergency Repairs

The Contractor shall provide qualified service personnel, parts, and materials for non-routine, unscheduled/emergency repairs as necessary to sustain continuous operation of HVAC equipment at these buildings. Estimates shall be provided to the TPOC in advance. Unscheduled/emergency repairs shall not exceed the amount(s) listed within the schedule of the contract without the written authorization of the Contracting Officer (CO) and shall include all labor, parts, and materials required to troubleshoot, diagnose or repair the faulty equipment.

The response time for unscheduled HVAC service calls shall be the day of or next day for items not deemed as emergency by the Government. Response time for emergency HVAC service calls shall be a maximum of four (4) hours. This is typically the case for HVAC equipment that does not have a redundant or backup system or where equipment or personnel operation is jeopardized by inoperative

HVAC systems.

GOVERNMENT POINTS OF CONTACT

Technical Point of Contact:

Jorge Negrete, Facilities Engineering Technician 830-401-2055 jorge.negrete@noaa.gov

Local Point of Contact (ABQ):

Pat Chando, Electronic Systems Analyst 505-228-4638 pat.chando@noaa.gov

Local Point of Contact (EPZ):

David Beattie, Electronic Systems Analyst 575-589-4088 david.beattie@noaa.gov

Local Point of Contact (MAF):

Felix Cruz, Electronic Systems Analyst 757-358-0832 felix.cruz@noaa.gov

CONTRACTOR PERSONNEL

Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. All service personnel shall be factory trained.

Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Technical

Point of Contact (TPOC).

Employee Identification

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, the employee’s name, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractor employees when their status is not readily apparent and shall display all identification badges in plain view above the waist at all times.

Employee Conduct mailto:jorge.negrete@noaa.gov mailto:pat.chando@noaa.gov mailto:david.beattie@noaa.gov mailto:felix.cruz@noaa.gov

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Project Manager shall ensure Contractor employees understand and abide by Department of Commerce (DOC) established rules, regulations and policies concerning safety and security.

Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (in coordination with the CO where practical), direct the

Contractor to remove any Contractor employee from DOC facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The CO will provide the Contractor with a written explanation to support any request to remove an employee.

OTHER APPLICABLE CONDITIONS

Period of Performance

(actual dates may vary based upon contract award date)

Base Year: 09/01/2026 through 08/31/2027

Option Year 1: 09/01/2027 through 08/31/2028

Option Year 2: 09/01/2028 through 08/31/2029

Option Year 3: 09/01/2029 through 08/31/2030

Option Year 4: 09/01/2030 through 08/31/2031

Place of Performance

The primary places of performance will be the Department of Commerce at:

National Weather Service Forecast Office (ABQ)

2341 Clark Carr Loop SE

Albuquerque, NM 87106

National Weather Service Forecast Office (EPZ)

7955 Airport Rd.

Santa Teresa, NM 88008

National Weather Service Forecast Office (MAF)

2500 Challenger Dr.

Midland, TX 78130

Hours of Operation

Contractor employees shall generally perform all work between the hours of 7:00 AM and 5:00 PM local time, Monday through Friday (except Federal holidays).

Compliance

The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work complies with the applicable, current codes and standards and be responsible for all licenses, permits and fees required to complete this project. Typical codes and standards are referenced here:

● Occupational Safety and Health Administration (OSHA) standards

● International Building Code (IBC)

● Unified Facilities Criteria (UFC)

● American National Standards Institute (ANSI) standards

● American Society for Testing and Materials (ASTM) standards

● American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) standards

● Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA) standards

● ENERGY STAR Certification

● Applicable local, state, and federal codes and standards

Disposal

The Contractor shall properly remove and dispose of all waste material in an environmentally friendly manner off site.

Documents

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the

Contractor to confirm existing conditions and resolve discrepancies between documents.

Warranty

The Contractor shall provide a minimum one-year warranty on repairs.

GOVERNMENT FURNISHED RESOURCES

The Government will provide the Contractor with access to the job site as necessary for performance of the work. Unless otherwise indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in this SOW.

EQUIPMENT SCHEDULE

CLIN 0001 and CLIN 0002 - Albuquerque, NM (ABQ) RDA Site

Note: This is a remote location from the WFO. Approximately 30 min. driving time.

1. Radar shelter: PAC units (2 ea.) Bard Model #W70A2-B09XX4XXX.

2. TPMS shelter: PAC unit (1 ea.) Marvair Model #W24AB-A10ZPXXXE.

CLIN 0003 and CLIN 0004 - Santa Teresa, NM (EPZ) WFO Site

1. Operations Area: AHUs (2 ea.) Trane Model #UCCAA10C0D0RU (AHU-1 and 2) and ACUs

(2 ea.) Trane Model #TTA12044DAB00AE (ACU-1 and 2). These units run lead/lag and condition the main Operations Room, Ready Room (break room) and SOO Office.

2. Administrative Area: AHU (1 ea.) Trane Model #UCCAA10C0D0RV (AHU-3) and ACU (1 ea.) Trane Model #38AUZA14A0A6A0A0A0 (ACU-3).

3. Equipment Room: CRAC unit (1 ea.) Magic Aire Model #BMB40DAHA3L5AAM (CRAC-1) and CRAC condensing unit (1 ea.) Carrier Model #38AUZA08A0A6A0A0A0 (CCU-1);

CRAC unit (1 ea.) Liebert Model #DS035ADA1EI152F (CRAC-2) and CRAC condensing unit

(1 ea.) Liebert Model #MCM080E8ADM930 (CCU-2). These units run lead/lag.

4. Duct smoke detectors (AHU-1, 2 and 3).

5. Electric duct heaters (10 ea.) (EDH-1 thru 10).

6. Thermostats (10 ea.) and room sensors (2 ea.).

7. Cabinet unit heaters (2 ea.).

8. Restroom exhaust fan (1 ea.).

9. Transfer fan (1 ea.).

10. Dampers (8 ea.).

11. HVAC direct digital control (DDC) system.

CLIN 0005 and CLIN 0006 - Santa Teresa, NM (EPZ) RDA Site

Note: This site is collocated with the WFO.

1. Radar shelter: PAC units (2 ea.) Bard Model #W60A2-B0ZXXXX3J.

2. TPMS shelter: PAC unit (1 ea.) Marvair Model #AVPA24ACA000NKU-A5-100-VAR.

CLIN 0007 and CLIN 0008 - Midland, TX (MAF) WFO Site

1. Operations Area: AHUs (2 ea.) Trane Model #CSAA008UAL00 (AHU-1 and 2) and ACUs (2 ea.) Trane Model #TUHYP1204AN40AN (ACU-1 and 2). These units run lead/lag and condition the main Operations Room, Ready Room (break room) and Training Room.

2. Administrative Area: AHU (1 ea.) Trane Model #CSAA010UAL00 (AHU-3) and ACU (1 ea.)

Trane Model #TUHYP1684AN40AN (ACU-3).

3. Equipment Room: CRAC units (2 ea.) Liebert Model #DS035ADA1E1691F (CRAC-1 and 2) and CRAC condensing units (2 ea.) Liebert Model #MCL110E8ADP521 (CCU-1 and 2). These units run lead/lag.

4. Duct smoke detectors (AHU-1, 2 and 3).

5. Electric duct heaters (10 ea.) (EDH-1 thru 10).

6. Thermostats (10 ea.) and room sensors (2 ea.).

7. Cabinet unit heaters (2 ea.).

8. Restroom exhaust fan (1 ea.).

9. Transfer fan (1 ea.).

10. Dampers (8 ea.)

11. HVAC direct digital control (DDC) system.

12. Storage building: Packaged terminal air conditioner (PTAC) unit (1 ea.) Perfect Aire Model

#4PTH12-HE-3.5.

CLIN 0009 and CLIN 0010 - Midland, TX (MAF) RDA Site

Note: This site is collocated with the WFO.

1. Radar shelter: PAC units (2 ea.) Bard Model #W60A1-A15 and W60A2-B09BPXXXJ.

2. TPMS shelter: PAC Unit (1 ea.) Bard Model #W24AB-A10ZPXXE.

APPENDIX

Typical Equipment Location Photos

END OF STATEMENT OF WORK