SOW A E Services.pdf

UNITED STATES COURT OF APPEALS

FOR THE FEDERAL CIRCUIT

717 MADISON PLACE, N.W.

WASHINGTON, D.C. 20439

JARRETT B. PERLOW

CIRCUIT EXECUTIVE

PATRICK B. CHESNUT

DEPUTY CIRCUIT EXECUTIVE

202-275-8020

Statement of Work

PROJECT IDENTIFICATION

Project Title: Architect-Engineer (A/E) Services

Building: Howard T. Markey #DC0094ZZ

Building Location: 717 Madison Place, NW Washington, DC 20439

SOW Author: Pamela Patrick Circuit Architect & Director of Facilities United States Court of Appeals for the Federal Circuit patrickp@cafc.uscourts.gov

1. PROJECT INFORMATION

1.1. PROJECT SUMMARY

1.1.1. The United States Court of Appeals for the Federal Circuit (CAFC) requires Architect-Engineer (A/E) services to evaluate, plan, and design the repurposing of approximately 2,200 square feet of judicial office space located in the Markey National Court building.

1.1.2. The contractor shall coordinate work and gain approvals required in this Statement of Work (SOW) with the United States Court of Appeals for the Federal Circuit (hereinafter referred to as the “Court” or the “Government”) Contracting Office (CO) and the Contracting Officer’s Representative/Project Manager (COR/PM) as required.

1.2. PROJECT OBJECTIVES:

1.2.1. The objective of this project is to deliver complete, biddable, and constructible design documents to support the construction to repurpose existing executive level judicial office space into new executive level judicial offices.

1.2.1.1. The repurposed space is anticipated to include:

1.2.1.1.1. Office spaces of various sizes

1.2.1.1.2. Private toilet

1.2.1.1.3. Reception space

1.2.1.1.4. Break / coffee area

1.2.1.2. The building will remain occupied during the design and construction, and the design shall account for any needed phasing, safety of building occupants, and protection of existing building systems.

1.2.1.3. The A/E shall design a multi-functional workplace environment that:

1.2.1.3.1. Enhances the space’s functionality and improves utilization.

1.2.1.3.2. In accordance with applicable US Court Design Standards

1.2.1.3.3. Maintains continuous life safety projection and security during construction.

1.2.1.3.4. Meets all applicable federal, state, and local codes and standards.

2. SCOPE OF A/E SERVICES

2.1. This section details the technical requirements and constraints for which the Contractor is responsible. The Contractor shall perform all services described in this SOW. The CO and the COR/PM must approve all proposed changes to the SOW in writing prior to their being incorporated into the work in any way.

2.2. The A/E shall provide all labor, supervision, technical expertise, and professional services required to support the project from initial assessment through preparation of construction documents suitable for procurement and construction.

2.2.1. Services shall include but not be limited to:

2.2.1.1. Existing Conditions Survey

2.2.1.1.1. Conduct detailed site survey of the project area.

2.2.1.1.2. Review available as-build drawings and maintenance records.

2.2.1.1.3. Determine if there are any hazardous materials that will require remediation.

2.2.1.1.4. Field verification of all systems, dimensions, etc. is mandatory.

Reliance solely on record drawings is not permitted. The A/E shall identify system constraints or deficiencies that may affect the project.

2.2.1.2. Concept Study

2.2.1.2.1. The A/E shall perform a Concept Study of the area that includes but is not limited to:

2.2.1.2.1.1. Technical assessment of the space condition and systems being used.

2.2.1.2.1.2. The A/E shall develop a minimum of two conceptual layout options illustrating possible configurations of the spaces.

2.2.1.2.1.3. Comprehensive code analysis of space. To be updated at each design submission as required.

2.2.1.2.2. Codes and Standards

2.2.1.2.2.1. The design shall comply with applicable federal codes and standards including but not limited to the following. See attached GSA document for additional requirements.

2.2.1.2.2.1.1. International Building Code (IBC)

2.2.1.2.2.1.2. United States Court Design Guide

2.2.1.2.2.1.3. Applicable federal design criteria

2.2.1.2.2.1.4. NFPA codes and standards

2.2.1.2.2.1.5. ASHRAE standards and guidelines

2.2.1.2.2.1.6. ADA requirements

3. PROJECT DESIGN REQUIREMENTS

3.1. Following government approval of the concept plan, the A/E shall proceed with design. The A/E design shall:

3.1.1. Meeting with the Court to determine needs.

3.1.2. Design interiors, furniture layouts, HVAC, network, electrical, plumbing, and fire suppression systems.

3.1.3. Identify how the space is currently used and what changes/improvements are needed. This should involve new layouts to comply with Court requirements for office suite.

3.1.4. Ensure compliance with codes and standards.

3.2. Narratives and Drawings are due at 35%, 65% and 100% submissions. Following the 100% submission review, the final construction documents will be issued.

4. DESIGN PERIOD SERVICES DELIVERABLES – All submittals shall be provided in electronic format. All samples for finish selection shall be provided in physical form. The court shall have two weeks to review each submission prior to the review meeting. The court will provide written comments, and the A/E shall provide written responses within 5 working days of receipt. The A/E shall provide submissions at:

4.1. 15% Concept Design

4.1.1. Existing conditions summary.

4.1.2. Conceptual layout options – at least two.

4.1.3. Building systems review.

4.1.4. Asbestos and Lead Assessment Testing and Report.

4.1.5. Concept level construction cost estimate.

4.1.6. Present findings and recommendations to the Court during an in-person review meeting.

4.2. 35% Schematic Design

4.2.1. Schematic architectural plans. Demolition and New Construction.

4.2.2. Schematic furniture layout using existing furniture pieces.

4.2.3. Preliminary mechanical, electrical, and plumbing system layouts.

4.2.4. Preliminary calculations.

4.2.5. Comprehensive code analysis narrative.

4.2.6. Outline details specifications.

4.2.7. Updated cost estimate (CSI format).

4.2.8. Review presentation to the Court during an in-person review meeting after submission.

4.3. 65% Design Development

4.3.1. Detailed architectural plans, elevations, millwork, etc.

4.3.2. Furniture layout using existing furniture pieces and any court provided information for new furniture.

4.3.3. Coordinated architectural and engineering drawings.

4.3.4. Cut sheets for all proposed fixtures.

4.3.5. Samples of all proposed finish materials.

4.3.6. Mechanical, electrical, plumbing, telecom, security, and fire protection systems layouts.

4.3.7. Major materials and systems technical specifications sections in CSI format.

4.3.8. Construction cost estimate.

4.3.9. Review presentation to the Court during an in-person review meeting after submission.

4.4. 100% Final Review

4.4.1. Final architectural drawings.

4.4.2. Final mechanical, electrical, telecom, security, plumbing, fire protection drawings.

4.4.3. Final calculations.

4.4.4. Final technical specifications.

4.4.5. Final construction cost estimate.

4.4.6. Review presentation to the Court during an in-person review meeting after submission.

4.4.7. Estimated construction schedule.

4.5. Construction Documents

4.5.1. Signed and sealed final drawings and specifications.

4.5.2. Updated construction cost estimate.

4.5.3. Updated estimated construction schedule.

4.6. Cost Estimating Requirements

4.7. The A/E shall provide construction cost estimates for each submission milestone.

Estimates shall:

4.7.1. Utilize RS Means or equivalent cost database.

4.7.2. Include escalation through anticipated award date.

4.7.3. Include contingency and government mark ups.

4.7.4. Be formatted by CSI divisions.

5. CONSTRUCTION PERIOD SERVICES

5.1. Provide construction period services to include:

5.1.1. Coordination with Court Architect / Court staff.

5.1.2. Submittal Review

5.1.3. RFI responses (within 3 business days)

5.1.4. Site Visits (weekly and at milestone installations)

5.1.4.1. Site visit report to be submitted within three business days of site visit.

5.1.5. Punch list development.

5.1.6. As-built review.

6. Key Personnel and Required Disciplines

6.1. Each role will be held by a single individual, and no one individual can be considered the Key Personnel member for more than one role. The Key Personnel role of Project Manager is the exception, as this role is allowed to be performed by the Licensed Architect. The minimum education and experience requirements for Key Personnel roles are listed as well the responsibilities each individual role shall perform but not limited to. A/E team shall include the following Key Personnel and Required Disciplines:

6.1.1. Project Manager

6.1.1.1. Responsibilities: Develop project schedule, determine phasing sequence and timeline, determine temporary swing space, coordinate material and labor requirements, identify potential delays, coordinate and collaborate with A/E team members, provide construction period services support.

6.1.1.2. Ten years minimum of similar job experience with federal government clients. At least three years of experience with federal judicial clients.

6.1.2. Licensed Architect, Licensed Mechanical Professional Engineer, Licensed Electrical Professional Engineer, Licensed Fire Protection Engineer

6.1.2.1. Responsibilities: Verify existing layout and conditions, evaluate and determine necessary modifications, design plans, design demolition plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

6.1.2.2. Ten years minimum of similar job experience with federal government clients. At least three years of experience with federal judicial clients.

6.1.3. Cost Estimator

6.1.3.1. Responsibilities: Review drawings, labor and materials, prepare detailed cost report and estimates, identify cost affecting variables, coordinate and collaborate with A/E team members, provide construction period services support.

6.1.3.2. Five years minimum similar experience estimating federal judicial construction projects.

7. Schedule Requirements

7.1. The A/E shall complete design services in accordance with the following schedule:

7.1.1. Phase: Kickoff Meeting; Deliverable: Project kickoff meeting minutes:

Duration: Within 2 weeks of Award.

7.1.2. Phase: Concept; Deliverable: Concept Design Package; Duration: 45 days after Award.

7.1.3. Phase: Schematic Design; Deliverable: 35% Design Package: Duration 60 days after acceptance of Concept Design Package.

7.1.4. Phase: Design Development; Deliverable: 65% Design Development Package;

Duration: 75 days after acceptance of Schematic Desing Package.

7.1.5. Phase: Final Review; Deliverable: 100% Final Review Package; Duration: 75 days after acceptance of Design Development Package.

7.1.6. Phase: Construction Documents; Deliverable: Construction Documents Package: Duration: 10 days after 100% Final Review meeting.

8. Court Furnished Information:

8.1. Available floor plans.

8.2. Historical inspection reports

8.3. Facility access coordination for HSPD-12 card holders.

8.4. The A/E is responsible for field verification of all information, dimensions, systems, etc. and shall not relay on the completeness of any court provided plans or reports.

9. Court Operations Information

9.1. Hours of Operation:

9.1.1. The A/E shall perform work on-site during normal court business hours when Facilities staff is available from 7:30 a.m. to 4:30 p.m. weekdays.

9.1.2. Certain tasks may require performance outside of normal business hours due to noise or to minimize disruptions to adjacent staff. After-hours work shall be coordinated in advance.

9.1.3. No additional services will be authorized unless approved in advance in writing by the CO.

9.2. See attached NCB Contractor Access Requirements for additional court operations and site access information.

END.