SOW_24JUN2025_Rev3_09052025.pdf

File No: FD2030-24-00395

STATEMENT OF WORK (SOW)

F108 Fuel Gear Motor (FGM)

PURCHASE REQUEST NUMBER: FD2030-24-00395

REV: 3

PREPARATION DATE: 24 J u n e 2 0 2 5

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC) and in conjunction with

Air Force Life Cycle Management Center (AFLCMC)/LPSDB

TINKER AFB, OK 73145-3031

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

1.0 SCOPE 2

1.1 Introduction 2

1.2 General Services and Material 2

1.3 Receiving 2

1.4 Remanufacture 2

1.5 FAA Form 8130-3 3

1.6 Reference & Technical Manuals 3

1.7 Quality System and Quality Assurance Plan 3

1.8 Deficiency Report (DR) 3

1.9 Condemned Assets 3

1.10 Counterfeit Prevention Plan 4

1.11 Reporting 5

1.12 Over and Above

1.13 Contractor Manpower Reporting 6

1.14 Document Storage 7

1.15 Packaging and Handling 7

1.16 Item Unique Identification (IUID) 7

1.17 Preservation 8

1.18 Shipping and Transportation 8

1.19 Safety 8

1.20 Contractor Identification to Government Employees 8

1.21 Mission Essential Services 8

SECTION II

2.0 Government Property 9

2.1 Government Furnished Material (GMF) 9

2.2 Government Furnished Property (GFP) 9

APPENDIX “A”

ACRONYMS 10

APPENDIX “B”

CAV Reporting Requirements 11

1.0 Scope

1.1 Introduction: This Statement of Work (SOW) defines the requirements necessary to ensure that delivered remanufactured F108 Fuel Gear Motors are remanufactured as nearly as possible to original life expectancy consistent with Air Force (AF) requirements set forth herein. This SOW applies to the following National Stock Numbers (NSN) and Part Numbers (P/N):

Input P/N Output P/N Input NSN Output NSN

396800-6 396800-8 3010-01-141-5947PN 3010-01-367-2917PN

(301-774-703-0) (301-774-705-0)

396800-7 396800-8 3010-01-229-1008PN 3010-01-367-2917PN

(301-774-704-0) (301-774-705-0)

396800-8 396800-8 3010-01-367-2917PN 3010-01-367-2917PN

(301-774-705-0) (301-774-705-0)

The instructions stipulated are brief, concise statements providing general requirements for the disassembly, cleaning, inspection and remanufacture of the F108 Fuel Gear Motor. The contractor shall maintain a Federal Aviation Administration (FAA) Part 145 rated facility rated to remanufacture CFM56-2B engine components; contractor must have the remanufacture capabilities to include appropriate technical data, remanufacture documents, and license agreements required to accomplish remanufacture of F108 Fuel Gear Motor. The contractor is responsible for the production, remanufacture and scheduled delivery of a quality product.

1.2 General Services and Material: The Contactor shall provide all materials for the manufacturing processes required to execute this contract. In exchange, in part, for each remanufactured F108 Fuel Gear Motor ordered, the Government will provide, on a one to one basis, degraded or inoperable F108 Fuel Gear Motor consistent with aircraft engine usage.

1.3 Receiving: The contractor shall perform a receiving visual inspection upon receipt of each Fuel Gear Motor for any shipping or packaging damage. The contractor shall report to the Procurement Contracting Officer (PCO) in writing (e-mail is acceptable) for disposition instructions for received assemblies which are misidentified, misdirected, incomplete (missing parts). The contractor shall also perform a receiving visual inspection upon receipt of the item to be remanufactured to determine serviceability or reparable condition using Commercial Maintenance Manual (CMM) 75-31- 11 and/or Technical Order (T.O.) 6J3-8-20-23 inspection requirements and CFM56-2B Service Bulletins (SB).

1.4 Remanufacture: Remanufactured F108 Fuel Gear Motor shall be restored to original life expectancy or nearly so, in compliance with Contractor’s established procedures and this SOW. Contractor shall identify all Military FGMs processed through contractor’s remanufacture facility as Military Parts prior to processing.

1.4.1 Remanufacture Procedures: The Fuel Gear Motor shall be remanufactured IAW the procedures outlined in the CMM for the Fuel Gear Motor Assembly, remanufacture documents shall also include Temporary Revisions that have not been incorporated in affected CMM. The latest revisions of any SB’s are to be incorporated if not previously complied with along with any outstanding FAA Airworthiness Directives.

1.4.2 Test & Evaluation: The Contractor shall conduct all testing IAW the Contractor’s established procedures and this SOW The Government reserves the right to witness any and/or all tests conducted by the Contractor and/or subcontractors on a noninterference basis.

1.4.3 Remanufacture Deviations: Prior to contractor’s use in remanufacturing of the Fuel Gear Motor or component parts, the contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes or procedures outlined in the CMM, required SB authorized remanufactures, and the SOW. The contractor’s request for deviation must show that the intent of process, materials, material process or procedures conform to processes required by the CMM and the SOW. AFLCMC/ LPSDB and/or AFLCMC/LPSDE reserve the right to approve or disapprove any processes or procedures when they fail to meet intended configuration requirements of the Fuel Gear Motor.

1.4.4 Deliverables Quality: The Contractor shall ensure that materials, parts, and accessories used in remanufactured components are restored to original life expectancy or nearly so, and are interchangeable without alteration.

1.4.5 Designated Engineering Representative (DER) Processes and Procedures: Prior to contractor’s use in remanufacturing of the Fuel Gear Motor or component parts, the contractor shall obtain written approval from the PCO for all DER processes and procedures.

1.4.6 Parts Not Listed in the Illustrated Parts Catalogue (IPC): Use and/or reuse of any part not listed specifically in the CMM shall be identified to the PCO and must be authorized by Air Force Engineering AFLCMC/LPSDB and/or AFLCMC/LPSDE.

1.5 FAA Form 8130-3: Contractor shall provide a completed FAA Form 8130-3, Airworthiness Approval Tag, with each Fuel Gear Motor that has been Reworked/ Remanufactured with the intent of approval for returning the Fuel Gear Motor to service. In item 13 (remarks) list in CFM56-2B (as applicable) the Service Bulletins complied with to rework/modify part to authorized output part number. (Example: CFM56-2B, SB 72-256).

1.6 Reference & Technical Manuals: In execution of this SOW, the Contractor shall apply manufacturing processes, tools, and products as prescribed in FAR 22.1003-6(a)(1)(iv) and shall be IAW the Contractor’s established procedures and this SOW. All remanufactured items must meet the inspection criteria.

1.7 Quality System and Quality Assurance Plan: Each Fuel Gear Motor identified as serviceable shall be delivered to the Government defect free. The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract.

Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.8 Deficiency Report (DR): At the Government’s request, the contractor shall investigate and submit findings to include root causes and a corrective action against all DRs submitted to contractor against items remanufactured by this contract which are reported to be defective, IAW Contract Data Requirements List (CDRL) A004.

In the case of Engine Mishap Investigations, the contractor shall perform an As-Received Inspection and As-Received Test for each Fuel Gear Motor. Once accomplished, the contractor shall return the Fuel Gear Motor without remanufacture action. Contractor shall submit supporting test documentation to the PCO and AFLCMC/ LPSDB and/or AFLCMC/LPSDE for each mishap investigation item IAW CDRL A006, “Test Report.” Contractor shall request disposition instructions from the PCO for any mishap investigation.

1.9 Condemned Assets: Fuel Gear Motor parts that exceed present remanufacture and inspection limits shall be condemned at the contractor’s facility and processed through Plant Clearance Automated Reutilization Screening System (PCARSS). Provide government quantities by P/N and NSN of reparable components condemned.

Condemned parts shall be reported via CDRLs Form 413, Monthly Production Report and Commercial Asset Visibility for Air Force (CAVAF) System, IAW CDRL A001. Condemnations shall be reported to 421 SCMS/GUMBA, Air Force Global Logistics Support Center (AFGLSC) Production Management Specialist (PMS).

1.10 Counterfeit Prevention Plan: Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition shall also apply. At a minimum, the CPP shall address:

1.10.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

1.10.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

1.10.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

1.10.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.10.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts.

Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer.

(Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.10.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

1.10.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

1.10.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts.

The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

1.10.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository.

(Ref. AS5553, paragraph 4.1.7, appendix G)

1.10.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

1.11 Reporting: The contractor shall meet the delivery schedule. The contractor shall provide completed Certificate of Conformance documentation with each Fuel Gear Motor that has been remanufactured with the intent of returning Fuel Gear Motor to service. This documentation shall have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574.

The contractor shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRLs) is accomplished:

A001: Contract Depot Maintenance (CDM) Production Report A002: Tear Down Deficiency Report A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report (SDR)) A004: Deficiency Reporting A005: Surge Plan A006: Test Inspection Report A007: Counterfeit Prevention Plan A008: Commercial Asset Visibility Air Force (CAV AF) Reporting A009: Government Property Inventory Report

A001: Contract Depot Maintenance (CDM) Production Report: Data in accordance with the report format Source:

https://assist.dla.mil – Downloaded: 2015-09-24T17:50Z (sample form attached to CDRL). Report shall not be waived.

Data totals shall be as of the end of each month. Contractor’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1.

A002: Tear Down Deficiency Reporting: Provides a factual narrative analysis of a deficiency which has been noted on equipment. This report shall include an analysis of the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency and the applicable category of the failure defined as workmanship and non-conformance, material failure, no defect found/could not duplicate, technical data deficiency and/or field deficiency IAW CDRL DD 1423-1.

A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report SDR): This report enables the contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1.

A004: Deficiency Reporting: Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form 1423-1.

A005: Surge Plan: In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge, reference DFARs 217.208-70 and DFARs 252.217.7001) and invokes surge: The Contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. Block 9: Approved for Unlimited Public and Foreign Distribution.

Other requests shall be referred to 848 SCMG/EN, Tinker Air Force Base, Oklahoma. Block 10, 11, 12, 13: The Capability Analysis Plan (CAP) shall be prepared IAW DI-MGMT-80969 and shall be submitted 30 days after the contract award.

This Plan shall include a delivery schedule showing the maximum sustainable rate of delivery for items in this contract.

This delivery schedule shall provide acceleration by month up to the maximum sustainable rate of delivery achievable within the Contractor's existing facilities, equipment, and subcontracting structure. This Plan will address the surge capacity possible at no increase to the contract prices as well as the surge capacity possible at an additional cost. Based on this Plan, a mutually agreed to increase the quantity of supplies or services called for under this contract by no more than x % percent; and the accelerate the rate of delivery may be established for this contract, at a price or cost established after contract award or to be established by negotiation.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

A006: Test Inspection Report: The Test Inspection Reporting is used when an occurrence of a Mishap Investigation is conducted. The report documents test results, findings and analyses that will enable the Government or contracting agency to evaluate compliance with system requirements and performance objectives. In the case of Engine Mishap Investigations, the contract shall perform an As-Received Inspection and As-Received Test for each FGM. ONCE

ACCOMPLISHED, THE CONTRACTOR SHALL RETURN THE FGM WITHOUT REMANUFACTURE

ACTION. Contractor shall submit supporting test documentation to the PCO and AFLCMC/LPSDB and/or AFLCMC/ LPSDE for each mishap investigation item IAW Contract Data Requirements List, A006, “Test Report.” Contractor shall request disposition instructions from the PCO for any mishap investigation items.

A007: Counterfeit Prevention Plan: Counterfeit Prevent Plan (CPP) Report CDRL – The plan shall be delivered in electronic PDF format through the Wide Area Workflow (WAWF) system no later than 90 calendar days after contract award and IAW Para 1.10 of this SOW.

A008: CAVAF Reporting: The contractor shall input the data IAW CAV AF Statement of Work (SOW) guide and shall not be waived. For CAV AF reporting, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A009: Government Property Inventory Report: The contractor shall maintain a 100% inventory listing of government http://www.ecmra.mil/ property (both GFP and CAP) in the contractor’s possession (to include subcontractors) by contract IAW CDRL 1423-1 and shall not be waived.

which runs from 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.14 Document Storage: All records and reports outlined in this SOW shall be prepared for each part and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.15 Packaging and Handling: The contractor shall be responsible for the preservation and packaging of the F108 FUEL GEAR MOTOR IAW the Special Packaging Instructions specified on AFMC Form 158. The contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance with Mil-Std-129R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL-STD-2073-1, MIL-STD-129, AFPAM24-237, and AFMAN 24-206. This contract does not allow for Commercial Packaging.

1.16 Item Unique Identification (IUID): The contractor shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-STD-130N Table IV “UII construct business rules and supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself.

Issuing Agency Code (IAC), Enterprise Identifier (CAGE code, DUNs number, or DODAAC), Original Part Number and Serial Number.

1.17 Surge:

1.16.1. In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge, reference DFARs 217.208-70 and DFARs 252.217.7001), and invokes the surge CLIN: The Contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. The Contractor is required to provide the Government a surge plan. A CDRL and DID are associated with the surge requirement. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

a. The Contractor will maintain a certain level of safety stock of components to draw from to perform additional remanufactures.

b. Add additional shifts to increase production within the Contractor and with suppliers.

c. The Contractor will work with the various manufacturing sites and their supply chains to expedite production. The contractor will be notified in advance of, and be given the opportunity to negotiate, any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part I. The schedule and surge requirements will be on a best-effort basis.

1.16.2. Surge plans have four basic phases (assessment, execution, sustainment, and exit/termination) and the plan associated with the surged items requested need to address those phases. The Government will provide, in writing, the items on contract that are requested to be surged. That request will include the item, the quantity, and timeline with respect to delivery schedule with estimated termination dates when known.

http://www.ecmra.mil/

1.16.3. Contractors will provide a plan that includes the identified surge items, how they are going to meet the requirement, timeline to implement the plan, ability to sustain the surge through termination, identify any limiting factors or supply chain risks that will impact current surge production and future requirements for identified items.

1.18 Preservation: The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. Units shall be packed IAW with T.O. 00-85B-3 using Special Packaging Instruction (SPI).

1.19 Shipping and Transportation: The Contractor shall meet the delivery schedule. The contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and in accordance with the contract’s delivery schedule. The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.20 Safety: The Contractor shall maintain and execute a safety program using MIL-STD-882D, AFI 91-301 and AFI 91-204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in this SOW.

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to Government Furnished Property (GFP) where the dollar value exceeds $500,000.00 and within two workdays, for any damage to GFP less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to remanufacture/replace)

f. Nomenclature of equipment and personnel involved in accident/incidentCorrective actions (taken or proposed)

g. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/ damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.21 Contractor Identification to Government Employees: Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.22 Mission Essential Services: N/A

SECTION II

2.0 GOVERNMENT PROPERTY

2.1 Government Furnished Material (GFM): NONE. All parts and components required to accomplish the intent of the T.O., SOW, or SBs shall be contractor furnished material. Contractor furnished material and parts used for replacement shall be parts specified in IAW the Contractor’s established procedures and this SOW or as written approval from the AFLCMC/LPSDB and/or AFLCMC/LPSDE in writing through the PCO. No commercially used or overhauled material can be used in the remanufacture of these FGM’s.

2.2 Government Furnished Property (GFP): All items to be remanufactured will be shipped to the contractor.

APPENDIX “A”

ACRONYMS

AF Air Force AFMC Air Force Materiel Command CAVAF Commercial Asset Visibility Air Force CDRL Contract Data Requirements List CMM Commercial Maintenance Manual DD Department of Defense DER Designated Engineering Representative DR Deficiency Report IAW In Accordance With ISO International Standards Organization IUID Item Unique Identification NSN National Stock Number OC-ALC Oklahoma City Air Logistics Center PCO Procurement Contracting Officer PCARSS Plant Clearance Automated Reutilization Screening System P/N Part Number PMS Production Management Specialist SB Service Bulletin SDR Supply Discrepancy Report S/N Serial Number SOW Statement of Work T.O. Technical Order USAF United States Air Force

APPENDIX “B”

CAVAF REPORTING REQUIREMENTS

CAVAF Reporting Requirements, v2, September 2018

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor facilities. Reporting within CAV AF shall not be limited to end items subject to repair/remanufacture but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters. NOTE: Contractor User’s Guide may be accessed from the CAV AF homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transactions reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and CAV AF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair/remanufacture requirements and the management of world-wide asset distribution.

Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times.

(NOTE: A valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAV AF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyber Awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber Awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New Cyber Awareness Challenge Department of Defense Version” using the following website:

https://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair/remanufacture contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair/remanufacture with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

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b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair/remanufacture end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type:

On Contract (F). CAV AF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate.

This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV

AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems.

NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair/remanufacutre contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractors are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions.

NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into

CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch. 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing on Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

1. Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Tinker AFB, OK, call (405) 739-3229, or send email request to:

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i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362

NOTE: CAV AF Contractor’s User’s Guide can be accessed via CAV AF main menu at bottom of screen.

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