STATEMENT OF WORK

(SOW)

Robins AFB Chapel Marquee Replacement and Upgrade

(Appropriated Funds)

PREPARED FOR:

78 ABW/HC

Robins AFB Chapel

DATE:

21 Aug 26

PREPARED BY:

Chaplain, Captain, Amelia Barton

78 ABW/HC

78 ABW/HC | Statement of Work

Table of Contents Table of Contents

1.0 Project Scope & Objectives

2.0 General & Civil Engineering Requirements

3.0 Technical Specifications

4.0 Software & Connectivity Requirements

5.0 Tasks, Deliverables & Milestones

6.0 Quality Assurance & Security Compliance

7.0 Proposal Submission & Evaluation Guidelines (FOR RFO/RFQ)

1.0 Project Scope & Objectives

1.1 Project Title

78 ABW/HC Electronic Marquee Replacement and Upgrade (APF Funded)

1.2 Background and Objective

The Department of the Air Force at Robins AFB Chapel requires a modern, highly visible, and secure electronic marquee system to support strategic communications. The primary objective is to replace the existing legacy marquee with a dual-sided, full-matrix, energy-efficient outdoor LED electronic display. This system will serve as a primary tool for communicating information, including Chapel services, resiliency events, and community announcements.

1.3 Scope of Work

The Contractor shall provide all labor, tools, equipment, materials, transportation, engineering, software, licenses, training, and supervision required to safely demolish the existing marquee, design, construct structural footings, install, configure, network, and test the new dual-sided electronic marquee system. This is a hybrid commercial supply contract containing incidental construction services subject to construction labor standards.

2.0 General & Civil Engineering Requirements

2.1 Demolition and Disposal

• The Contractor shall safely disconnect and lock out existing electrical power in coordination with Civil Engineering Group (CEG).

• The Contractor shall demolish and remove the existing marquee structure, concrete foundation (as required), and any debris.

• All waste, rubble, and demolished components shall be disposed of off base in accordance with federal, state, and local environmental standards.

2.2 Civil Works and Foundation

• The Contractor shall perform site preparation, utility locating (obtaining an approved AF

Form 103 Dig Permit prior to any excavation), and trenching for electrical conduits.

• The Contractor shall design and pour reinforced concrete footings and install structural steel support columns capable of supporting the proposed electronic marquee cabinet.

• All civil work must comply with Unified Facilities Criteria (UFC) 3-301-01 (Structural Load).

2.3 Structural Wind Load Compliance

The complete marquee structure, including foundation, support columns, cabinet, and attachment hardware, must be engineered to withstand regional wind loads.

Deliverable: The Contractor shall provide structural drawings and wind-load calculations stamped and certified by a licensed Professional Engineer (PE) prior to commencing any physical site excavation. Engineering must comply with ASCE 7 (Minimum Design Loads and

Associated Criteria for Buildings and Other Structures).

2.4 Electrical Power Tie-In

• The Contractor shall connect the electronic marquee system to the designated base electrical grid utility point of connection.

• The Contractor shall supply all necessary electrical cabling, conduits, sub-panels, external safety disconnect switches, and robust surge protection devices.

• All electrical work must comply with the National Electrical Code (NEC) and undergo inspection by the CEG.

3.0 Technical Specifications

Component / Feature Minimum Technical Threshold

Display Type Vantage 10MM Double sided LED display, 120 x 240 Matrix

Physical Size Minimum 94 inches wide by 46 inches high display area

Pixel Pitch 10mm

Brightness Full color, Auto dimmer for LED brightness

Cabinet Construction Less than 3' x 8' double sided internally illuminated sign cabinet with white LED lights with 4-year warranty. Flat white 3/16" thick acrylic faces with translucent direct print graphics.

Connectivity Modem, software, and service

Stability Less than 10" tall and 90" wide decorative aluminum pole cover. Square steel poles and base plate to fit over existing anchor. Bolts in brick monument.

3.1 Cybersecurity & NDAA Section 889 Compliance

• Cheap commercial LED sign controllers frequently utilize microprocessors or control cards from prohibited Chinese entities (such as NovaStar, Colorlight, Huawei, Dahua, or

Hikvision).

• The Contractor must guarantee that all LED chips, receiving cards, sending boxes, video processors, and control software are 100% compliant with NDAA Section 889.

• The Contractor shall provide signed representations indicating the manufacturer of all LED components, controllers, and wireless communication hardware prior to award.

4.0 Software & Connectivity Requirements

4.1 Connection Type (Standalone Cellular)

• To bypass lengthy network security integration and Authority to Operate (ATO) delays, the system shall utilize a secure standalone commercial cellular connection (such as FirstNet or a dedicated commercial carrier).

• The Contractor shall supply an integrated commercial cellular modem with high-gain external antennas and end-to-end hardware encryption (AES-256).

• The recurring cellular data plan shall be included in the contractor's proposal for a period of

7 years, managed off the base network.

4.2 Content Management Software (CMS)

• The software must be cloud-based, residing in a FedRAMP Moderate cloud environment, with no connection to the Air Force NIPR network.

• The CMS must feature multi-user role-based access control, allowing designated Chapel staff to schedule content, manage playlists, and monitor sign health remotely.

• The CMS must support multiple file types (e.g., JPEG, PNG, MP4) and allow for text-based scheduling.

4.3 Emergency Override System

• The system must support a secure, "One-Touch" emergency broadcast override trigger.

5.0 Tasks, Deliverables & Milestones

The Contractor shall execute the project according to the following schedule of deliverables and milestones:

Milestone Deliverable / Activity Description Due Date Approval Authority

Milestone 1 Submittals Package: Provide Professional Engineer (PE) stamped structural and electrical designs, product specification sheets, NDAA 889 Compliance Certification, and manufacturer list, if applicable.

15 Calendar Days

Contracting Officer (CO) / Base Civil Engineer (BCE)

Milestone 2 Site Prep & Civil Works: Complete utility coordination (AF Form 103), legacy sign demolition, disposal, excavation, concrete foundation casting (cured to spec), and electrical conduit trenching, if applicable.

45 Calendar Days

Base Civil Engineer (BCE) / Civil Engineering Inspector

Milestone 3 Hardware Installation: Erect structural columns, mount dual-sided LED display cabinets, run electrical cabling, and connect power grid.

60 Calendar Days

Civil Engineering / Safety Officer

Milestone 4 System Integration & Testing: Install cellular modems, configure cloud CMS software, and perform 48-hour continuous burn-in test.

70 Calendar Days

78 ABW/HC

Milestone 5 Training & Closeout: Complete hands-on operational training for Chapel operators, deliver operations and maintenance manuals, warranty certificates, and final clean-up.

75 Calendar Days

78 ABW/HC /

Contracting Officer

(CO)

6.0 Quality Assurance & Security Compliance

6.1 Base Access and Physical Security

The Contractor shall comply with all local base security regulations, including Defense Biometric

Identification System (DBIDS) enrollment, vehicle registration, and background checks for all on-site personnel.

6.2 Warranty and Maintenance Support

Hardware Warranty: The Contractor shall provide a minimum 4-year comprehensive hardware warranty covering all LED modules, power supply units, receiving/sending cards, and structural elements. Warranty shall include shipping and component replacement cost.

Technical Support: The Contractor shall provide technical helpdesk support. For critical display failures (complete sign outage, corrupted emergency displays), the Contractor must respond on-site within 72 hours of notification by the Contracting Officer.

6.3 Labor Standards Compliance (APF Requirements)

• If the physical installation, concrete pouring, and trenching exceed the statutory $2,000 threshold, this contract is subject to the Construction Wage Rate Requirements (formerly

Davis-Bacon Act) under FAR Subpart 22.4.

• The Contractor shall submit weekly certified payroll reports to the Contracting Officer.

• The Contractor shall ensure that all laborers are paid not less than the prevailing wage rates established by the Department of Labor (DOL) Construction Wage Determination attached to the solicitation.

7.0 Proposal Submission & Evaluation

Guidelines (FOR RFO/RFQ)

7.1 Technical Proposal Requirements

Offerors shall submit a technical proposal demonstrating their capability to meet all requirements of this SOW, specifically including:

1. System Design: Detailed drawings of the marquee, structural column concept, and electrical layout.

2. Equipment Specifications: Cut sheets and manufacturer specifications of LED modules, cabinets, controllers, and cellular modems.

3. NDAA Representation: Signed statement certifying full compliance with NDAA Section

889, identifying the exact manufacturer of the control hardware.

4. Project Schedule: A detailed Gantt chart or schedule demonstrating compliance with the

75-day completion timeline.

7.2 Past Performance

Offerors shall provide a minimum of three (3) references for similar electronic marquee installations executed within the past five (5) years, preferably on military installations.

7.3 Price Proposal

Offerors shall provide a Firm-Fixed-Price (FFP) quote broken down as follows:

• LED Display, Software, Parts and Labor Warranty

• Cellular Service

• Sign Cabinet, Frame, and Skin, with Warranty

• Decorative Pole Cover

• Pole and Plates for Existing Anchor Bolts

• Removal of Existing Sign and Discard. Install, On-Site Training, and Travel

Ch, Lt Col, Jason Kim

Signature

Date Contractor Representative

Signature Date