SOW_14Sept2026.pdf
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- Solicitation number
- FA850126Q0077
About this file
This is a Statement of Work (SOW) for the Robins AFB Chapel Marquee Replacement and Upgrade project, prepared by the 78th Air Base Wing Chaplain's office and funded with Appropriated Funds (APF). The contract is a hybrid commercial supply contract with incidental construction services subject to construction labor standards.
The project requires replacement of an existing legacy marquee with a dual-sided, full-matrix, energy-efficient outdoor LED electronic display system. The display must meet minimum technical specifications including a 10mm double-sided LED display with 120 x 240 matrix, minimum 94 inches wide by 46 inches high display area, full color auto-dimmer capability, and a less than 3 feet by 8 feet double-sided internally illuminated cabinet with white LED lights and 4-year warranty. The contractor must provide all labor, tools, equipment, materials, transportation, engineering, software, licenses, training, and supervision for demolition of the existing marquee, site preparation, electrical power tie-in to the base grid, hardware installation, system integration, and operator training. All work must comply with Unified Facilities Criteria (UFC) 3-301-01 for structural loads and the National Electrical Code (NEC). Critical compliance requirements include 100% NDAA Section 889 certification for all LED components and controls (prohibiting Chinese entities such as NovaStar, Colorlight, Huawei, Dahua, or Hikvision), cloud-based Content Management Software residing in a FedRAMP Moderate environment with no connection to Air Force NIPR network, and standalone commercial cellular connectivity (FirstNet or dedicated carrier) with AES-256 hardware encryption and emergency override capability.
The project timeline spans 75 calendar days across five milestones: Milestone 1 (15 days) requires PE-stamped designs and NDAA certifications; Milestone 2 (45 days) covers site preparation and civil works including utility coordination and legacy sign removal; Milestone 3 (60 days) involves hardware installation and electrical connection; Milestone 4 (70 days) requires system integration and 48-hour burn-in testing; and Milestone 5 (75 days) includes hands-on operator training and closeout documentation. The contractor must provide a minimum 4-year comprehensive hardware warranty including shipping and component replacement costs, technical helpdesk support with 72-hour on-site response for critical failures, and comply with Defense Biometric Identification System (DBIDS) enrollment and base security requirements. If installation costs exceed $2,000, Construction Wage Rate Requirements (Davis-Bacon Act) apply, requiring weekly certified payroll reports and Department of Labor prevailing wage compliance. Price proposals must be submitted as Firm-Fixed-Price (FFP) quotes broken down by LED display components with warranty, cellular service, sign cabinet and frame with warranty, decorative pole cover, structural poles and plates, and removal/installation/training/travel costs.
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Text version
STATEMENT OF WORK
(SOW)
Robins AFB Chapel Marquee Replacement and Upgrade
(Appropriated Funds)
PREPARED FOR:
78 ABW/HC
Robins AFB Chapel
DATE:
21 Aug 26
PREPARED BY:
Chaplain, Captain, Amelia Barton
78 ABW/HC
78 ABW/HC | Statement of Work
Table of Contents Table of Contents
1.0 Project Scope & Objectives
2.0 General & Civil Engineering Requirements
3.0 Technical Specifications
4.0 Software & Connectivity Requirements
5.0 Tasks, Deliverables & Milestones
6.0 Quality Assurance & Security Compliance
7.0 Proposal Submission & Evaluation Guidelines (FOR RFO/RFQ)
1.0 Project Scope & Objectives
1.1 Project Title
78 ABW/HC Electronic Marquee Replacement and Upgrade (APF Funded)
1.2 Background and Objective
The Department of the Air Force at Robins AFB Chapel requires a modern, highly visible, and secure electronic marquee system to support strategic communications. The primary objective is to replace the existing legacy marquee with a dual-sided, full-matrix, energy-efficient outdoor LED electronic display. This system will serve as a primary tool for communicating information, including Chapel services, resiliency events, and community announcements.
1.3 Scope of Work
The Contractor shall provide all labor, tools, equipment, materials, transportation, engineering, software, licenses, training, and supervision required to safely demolish the existing marquee, design, install, configure, network, and test the new dual-sided electronic marquee system. This is a hybrid commercial supply contract containing incidental construction services subject to construction labor standards.
2.0 General & Civil Engineering Requirements
2.1 Demolition and Disposal
• The Contractor shall safely disconnect and lock out existing electrical power in coordination with Civil Engineering Group (CEG).
• The Contractor shall demolish and remove the existing marquee display and any debris, as needed.
• All waste, rubble, and demolished components shall be disposed of off base in accordance with federal, state, and local environmental standards.
• The base of the Marquee will remain intact.
2.2 Civil Works and Foundation
• The Contractor shall perform site preparation, utility locating (obtaining an approved AF
Form 103 Dig Permit prior to any excavation), and trenching for electrical conduits.
• All civil work must comply with Unified Facilities Criteria (UFC) 3-301-01 (Structural Load).
2.3 Electrical Power Tie-In
• The Contractor shall connect the electronic marquee system to the designated base electrical grid utility point of connection.
• The Contractor shall supply all necessary electrical cabling, conduits, sub-panels, external safety disconnect switches, and robust surge protection devices.
• All electrical work must comply with the National Electrical Code (NEC) and undergo inspection by the CEG.
3.0 Technical Specifications
Component / Feature Minimum Technical Threshold
Display Type 10MM Double sided LED display, 120 x 240 Matrix
Physical Size Minimum 94 inches wide by 46 inches high display area
Pixel Pitch 10mm
Brightness Full color, Auto dimmer for LED brightness
Cabinet Construction Less than 3' x 8' double sided internally illuminated sign cabinet with white LED lights with 4-year warranty. Flat white 3/16" thick acrylic faces with translucent direct print graphics.
Connectivity Modem, software, and service
Stability Less than 10" tall and 90" wide decorative aluminum pole cover. Square steel poles and base plate to fit over existing anchor. Bolts in brick monument.
3.1 Cybersecurity & NDAA Section 889 Compliance
• Cheap commercial LED sign controllers frequently utilize microprocessors or control cards from prohibited Chinese entities (such as NovaStar, Colorlight, Huawei, Dahua, or
Hikvision).
• The Contractor must guarantee that all LED chips, receiving cards, sending boxes, video processors, and control software are 100% compliant with NDAA Section 889.
• The Contractor shall provide signed representations indicating the manufacturer of all LED components, controllers, and wireless communication hardware prior to award.
4.0 Software & Connectivity Requirements
4.1 Connection Type (Standalone Cellular)
• To bypass lengthy network security integration and Authority to Operate (ATO) delays, the system shall utilize a secure standalone commercial cellular connection (such as FirstNet or a dedicated commercial carrier).
• The Contractor shall supply an integrated commercial cellular modem with high-gain external antennas and end-to-end hardware encryption (AES-256).
4.2 Content Management Software (CMS)
• The software must be cloud-based, residing in a FedRAMP Moderate cloud environment, with no connection to the Air Force NIPR network.
• The CMS must feature multi-user role-based access control, allowing designated Chapel staff to schedule content, manage playlists, and monitor sign health remotely.
• The CMS must support multiple file types (e.g., JPEG, PNG, MP4) and allow for text-based scheduling.
4.3 Emergency Override System
• The system must support a secure, "One-Touch" emergency broadcast override trigger.
5.0 Tasks, Deliverables & Milestones
The Contractor shall execute the project according to the following schedule of deliverables and milestones:
Milestone Deliverable / Activity Description Due Date Approval Authority
Milestone 1 Submittals Package: Provide Professional Engineer (PE) stamped structural and electrical designs, product specification sheets, NDAA 889 Compliance Certification, and manufacturer list, if applicable.
15 Calendar Days
Contracting Officer (CO) / Base Civil Engineer (BCE)
Milestone 2 Site Prep & Civil Works: Complete utility coordination (AF Form 103), legacy sign demolition, disposal, excavation, concrete foundation casting (cured to spec), and electrical conduit trenching, if applicable.
45 Calendar Days
Base Civil Engineer (BCE) / Civil Engineering Inspector
Milestone 3 Hardware Installation: Mount dual-sided LED display cabinets, run electrical cabling, and connect power grid.
60 Calendar Days
Civil Engineering / Safety Officer
Milestone 4 System Integration & Testing: Install cellular modems, configure cloud CMS software, and perform 48-hour continuous burn-in test.
70 Calendar Days
78 ABW/HC
Milestone 5 Training & Closeout: Complete hands-on operational training for Chapel operators, deliver operations and maintenance manuals, warranty certificates, and final clean-up.
75 Calendar Days
78 ABW/HC /
Contracting Officer
(CO)
6.0 Quality Assurance & Security Compliance
6.1 Base Access and Physical Security
The Contractor shall comply with all local base security regulations, including Defense Biometric
Identification System (DBIDS) enrollment, vehicle registration, and background checks for all on-site personnel.
6.2 Warranty and Maintenance Support
Hardware Warranty: The Contractor shall provide a minimum 4-year comprehensive hardware warranty covering all LED modules, power supply units, receiving/sending cards, and structural elements. Warranty shall include shipping and component replacement cost.
Technical Support: The Contractor shall provide technical helpdesk support. For critical display failures (complete sign outage, corrupted emergency displays), the Contractor must respond on-site within 72 hours of notification by the Contracting Officer.
6.3 Labor Standards Compliance (APF Requirements)
• If the physical installation exceeds the statutory $2,000 threshold, this contract is subject to the Construction Wage Rate Requirements (formerly Davis-Bacon Act) under FAR Subpart
22.4.
• The Contractor shall submit weekly certified payroll reports to the Contracting Officer.
• The Contractor shall ensure that all laborers are paid not less than the prevailing wage rates established by the Department of Labor (DOL) Construction Wage Determination attached to the solicitation.
7.0 Proposal Submission & Evaluation
Guidelines (FOR RFO/RFQ)
7.1 Technical Proposal Requirements
Offerors shall submit a technical proposal demonstrating their capability to meet all requirements of this SOW, specifically including:
1. System Design: Detailed drawings of the marquee and electrical layout.
2. Equipment Specifications: Cut sheets and manufacturer specifications of LED modules, cabinets, controllers, and cellular modems.
3. NDAA Representation: Signed statement certifying full compliance with NDAA Section
889, identifying the exact manufacturer of the control hardware.
4. Project Schedule: A detailed Gantt chart or schedule demonstrating compliance with the
75-day completion timeline.
7.2 Price Proposal
Offerors shall provide a Firm-Fixed-Price (FFP) quote broken down as follows:
• LED Display, Software, Parts and Labor Warranty
• Cellular Service
• Sign Cabinet, Frame, and Skin, with Warranty
• Decorative Pole Cover
• Pole and Plates for Existing Anchor Bolts
• Removal of Existing Display and Discard. Install, On-Site Training, and Travel
Ch, Lt Col, Jason Kim
Signature
Date Contractor Representative
Signature Date
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