SOW - 20PW206.docx

STATEMENT OF WORK (SOW)

FOR

Repair Steel Deck Plates

AT

Watervliet Arsenal Building #20

Project #: 20PW206 Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

SUMMARY OF WORK

1.1.1 Project Description

a. This Statement of Work (SOW) defines the effort required to repair the raised pattern (skid resistant) steel plate covers over the electrical trenches for the G&L Vertical Turning Center (VTC) machines. These covers were damaged (deflected) by fork lift traffic.

1.1.2 Location of Work

a. The work is located at Bldg. 20, C-Bay, Sections 6-9, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.1.3 Period of Performance

a. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than [30] calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

1.1.4 Hours of Operation

a. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

SUBMITTALS

1.1.5 General Submittal Requirements

a. The contractor shall provide submittal documents via e-mail to the Contracting Officer for review and approval. Provide all physical (non-document) submittals (including but not limited to material swatches, samples, etc.) directly to the Contracting Officer for review and approval. All submittals require government approval unless otherwise explicitly stated.

b. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for the complete list of required submittals.

1.1.6 Contractor Safety Plan

a. The contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

1.1.7 Lockout / Tagout (LOTO) Acknowledgement

a. The Contractor shall sign and submit a “Lockout/Tagout (LOTO) Notification Acknowledgement Record” prior to working on or de-energizing any electrical equipment.

1.1.8 Asbestos Notification Acknowledgement Record

a. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Project COR prior to starting project work.

1.1.9 Project Schedule

a. The contractor shall create a project schedule and submit for Government review and approval.

b. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

GENERAL REQUIREMENTS

1.1.10 Watervliet Arsenal Information for Contractors (WAIC)

a. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

<http://www.wva.army.mil/Documents/Contracting/WAIC.pdf>

1.1.11 Utility Outage Requests and Utility Connection Requests

a. Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, coordinate schedule with COR. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

b. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

1.1.12 Safety Requirements

a. The contractor is required to provide the proper control of hazardous energy (lockout/tagout) per OSHA 29 CFR 1910.147.

b. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials.

ON-SITE PERMITS

1.1.13 Excavation (Dig Permit)

a. The clearance of buried utilities will be performed by the Government in advance of the Contractor performing subsurface work, unless otherwise explicitly stated.

b. The Contractor shall obtain a copy of the completed Utility Clearance Permit (WVA Form 420-2-E) from the COR prior to performing subsurface work. Verify existing utility locations indicated on contract drawings, within area of work.

1.1.14 Hot Work and Confined Space

a. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used.

APPLICABLE DOCUMENTS

1.1.15 Drawings

a. The following drawings accompany this Statement of Work and are a part thereof.

i. S1 – Site Plan & Details

1.1.16 References

a. The following references accompany this Statement of Work and are a part thereof.

i. Watervliet Arsenal Instructions for Contractors (WAIC).

ii. NFPA 70 – National Electric Code (NEC).

CONTRACTOR EQUIPMENT

1.1.17 Equipment Identification

a. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

i. Company Name, POC Name (first, last), POC phone number, Project Number.

1.1.18 Waste Dumpster

a. The contractor shall place any waste dumpsters in a manner that does not interfere with thru-traffic.

b. Place waste dumpsters with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

c. Cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

d. The Contractor shall submit all Bills of Lading and Weight Slips associated with the disposal of all construction and demolition (C&D) debris to the Contracting Officer on a monthly basis. The contractor shall provide this information within ten (10) days of disposal of the waste.

PART 2 PRODUCTS

GENERAL

All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

2.1.1 Hazardous Materials

a. The contractor shall submit Safety Data Sheets (SDS) for all hazardous materials to be used.

2.1.2 Asbestos, Mercury, Lead, PCB

a. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

2.1.3 DoD Green Procurement Program

a. All construction materials shall meet the applicable requirements of the DoD Green Procurement Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at <http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

2.1.4 Paint

a. To meet the Affirmative Procurement Program (Federal Government’s Buy Recycled Requirements) all paint used in the project shall adhere to the below listed requirements of the Comprehensive Procurement Guideline for recovered materials. This applies only to interior latex paint, only if available at the time of the project.

i. Reprocessed Latex Paint (White, Off-White, Pastel Colors) shall contain 20% Post consumer content.

ii. Reprocessed Latex Paint (Grey, Brown Earth tones, and Other Dark Colors) shall contain 50-99% Post consumer content.

iii. Consolidated Latex Paint shall contain 100% Post consumer content.

PRODUCTS

2.1.5 Trench Cover(s): ASTM A-786, medium 4-way pattern, commercial grade mill finish, not polished.

2.1.6 Stiffener: A36 Steel Angle or Channel, hot rolled, mild steel.

2.1.7 Paint: Ultra Tuff Rubberized Anti-Slip Coating (UT-100) or equivalent.

a. Non-skid, water based, single component product. Created through a unique process of cross-linking urethanes, acrylics, and co-polymers and utilizing recycled rubber crumb as an aggregate. These coatings are designed to provide an attractive, highly durable impact resistant non-slip surface.

i. Water borne

ii. No VOC’s or Isocyanates

iii. Single pack

iv. Easy to apply

v. Environmentally Friendly

vi. Chemical resistant

vii. Non-flammable

viii. Wide color range

ix. UV resistant

2.1.8 Primer: Ultra Tuff Water Based Primer (MP-10) or equivalent.

a. Single component product that is compatible with most high performance finish coatings. The product is designed specifically for metal surfaces.

i. Pre-mixed

ii. Water Borne

iii. Corrosion Inhibiting

iv. Low VOC

v. Excellent Adhesion

vi. Fast Dry

PART 3 EXECUTION

ITEMS OF WORK

3.1.1 General Requirements.

a. The contractor is required to review the project site, and obtain and/or verify all measurements and project data/information required to perform this project work. In addition, the contractor is required to review all contract documents, and provide written notice to the Project Engineer or Contracting Officer of any discrepancies that are found.

b. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for complete and appropriate execution of the contract documents and requirements of this SOW. This shall include all appropriate equipment to deliver, place and install steel plates in accordance with manufacturer's recommendations.

c. This SOW and any Project Drawings and Specifications do not indicate each component, device, fastener, fixture, or similar incidental item necessary for the performance of the work. The contractor shall provide, furnish, and install all necessary and appropriate components, devices, fasteners, fixtures, or similar incidental items as necessary and required to provide complete, operable, and functional system to suit the intended purpose.

d. The contractor shall take prompt corrective measures to eliminate existing and predictable hazards and to stop work when required.

3.1.2 Repair Trench Covers.

a. The contractor shall furnish and install new sections of trench covers and appurtenances required to complete work shown and specified. New plates shall be of same type and size as existing steel plates.

i. All plating used shall be without deformations (warping, cracking, etc.) and shall be subject to straightedge testing.

ii. Plate removal will be required if it is permanently deformed. Steel trench plate deformation may occur during loading, but if a steel plate is deformed without loading it shall be removed and replaced.

b. The contractor shall inspect surfaces, supports, and anchors on which trench covers are to be mounted and secured.

i. Verify supports and anchors are properly located and oriented.

ii. Verify opening locations, opening sites, and dimension tolerances are acceptable.

iii. Correct defects prior to installation of trench covers.

c. The contractor shall submit shop drawings showing plans, elevations and details of sections and connections to include type and location of fasteners.

d. The contractor shall use all means and precautions necessary to insure the safety of the occupants and protection to the cabling within the trenches during all phases of work. This shall include the use of welding blankets. Welding blankets shall be fire retardant and high-temperature resistant. Any damage to the cabling as a result of this work will be the responsibility of the contractor to correct at no cost to the Government.

e. The contractor shall avoid creating a safety issue by having an open trench for an extended period of time. Therefore, the covers shall remain in place as necessary until each section is repaired or replaced.

i. In the event the contractor chooses to take the plate(s) offsite for modification, the trench shall be covered in a manner to suitably withstand traffic from forklifts and pedestrians. Contractor shall ensure the temporary covers have an anti-slip surface and beveled edges to prevent slips, trips and falls.

f. Trench covers shall be able to bear the weight of a forklift weighing upwards of 4,400 pounds over the full span unless a greater loading is noted.

g. The contractor shall provide stiffener angles (or channel) to meet the load requirements specified above.

i. Contractor shall either notch the stiffener(s) or the cable tray divider(s) within the trench as required to provide adequate clearance. Enough space shall be provided to ensure the plates do not snag during removal operations. Important Note: If the stiffeners are notched, the contractor shall weld gussets on each side of the opening for added strength.

h. The contractor shall drill bolt holes in trench covers for installation of new fasteners to secure trench cover to frame. Contractor shall drill bolt holes larger than nominal size of bolts, unless otherwise specified. Contractor shall counter sink bolt holes.

i. In addition, the contractor shall drill lifting holes. Lifting holes shall be equidistantly spaced from each end of the plate, and no more than 1 inch in diameter.

i. To hold select plates tightly together, plates will require a 6 inch long tack weld for stability (1 location). When the steel is to be welded, a welding procedure suitable for the grade of steel and intended use is to be utilized.

i. Contractor shall also weld 3 x 2 x 3/8 inch angle steel to the underside of adjoining covers to act as a plate rest. Angle steel shall be situated so that 1-1/2 inches overhangs the edge of the plate to which it is being welded.

j. The contractor shall be responsible to ensure that the steel plates and securing systems meet the minimum specifications and are properly installed.

k. Each plate must be fully supported around the perimeter to prevent wobbling or rocking and operate with minimal noise.

l. The plates shall be secured to prevent any movement. Trench plates shall not be overlapped or stacked on top of one another. Steel plates shall be secured against displacement. Securing devices shall not extend above the wearing surface of the plate.

m. The contractor shall re-weld disjointed plate stops (minimum of 2 locations). Plate stops shall be welded and ground flush at the corners for a finished appearance.

n. Welding: All welding and thermal cutting equipment shall be so designed and manufactured, and shall be in such condition, as to enable designated personnel to follow the procedures and attain the results described in AWS D1.1/D1.1M – Structural Welding Code. Contractor shall grind rough weld beads and sharp metal edges smooth.

i. Base metal shall be sufficiently cleaned to permit welds to be made that will meet the quality required. Welds shall not be placed on surfaces that contain fins, tears, cracks, slag or other base metal defects.

ii. Loose scale, thick scale, and thick rust shall be removed from the surfaces to be welded, and from surfaces adjacent to the weld. Surfaces to be welded, and surfaces adjacent shall be cleaned to remove excessive quantities of water, oil, grease and other hydrocarbon based materials.

iii. Insofar as practicable, all welds shall be made in a sequence that will balance the applied heat of welding while the welding progresses. The procedure shall be such that minimizes distortion and shrinkage.

3.1.3 Paint Trench Covers.

a. The contractor shall clean weld spatter, grease, oil, cutting lubricant or any other debris from exterior surfaces of trench covers. All surfaces must be clean and dry. If there is any question of contaminants, use a cleaner such as a commercial degreaser or laundry detergent and a scrub brush.

b. The contractor shall remove rust and paint by sandblasting, power brushing or hand wire brushing before applying the primer coat. Plates shall be sound, dry, and free of all wax, oil, grease, and loose materials.

c. The contractor shall acid etch all bare metal plates, and then test adhesion of the primer prior to completing the process.

d. The contractor shall apply primer and paint in accordance with manufacturer’s recommendations to include applying products within the specified time ranges.

e. The contractor shall apply one (1) coat of primer followed by three (3) coats of the water based non-skid polyurethane coating to achieve the recommendation for heavier traffic use. Contractor shall slowly build the thickness of the coating, and not try to attain the desired thickness in one application. Finish color shall be “black.”

f. The contractor shall ensure a non-skid surface is maintained on the plate. Plate(s) without the required skid-resistance will require removal and repair in accordance with the product literature.

g. When finished, the contractor shall re-paint the 4 inch yellow aisle line. Paint shall match existing in all respects (e.g. color, sheen, texture, etc.).

CLOSEOUT REQUIREMENTS

3.1.4 Construction and Demolition Debris

a. The Contractor shall submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition (C&D) debris and/or recycled materials, under this scope of work. Submit documentation per Appendix A, “Consolidated List of Submittals”.

3.1.5 Cleanup of Work Site

a. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

b. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

c. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

3.1.6 Restoration of Work Site

a. The contractor shall repair any items, building surfaces, equipment or miscellaneous items which were damaged during the execution of this SOW. Items that cannot be repaired to restore original function or aesthetics shall be replaced in kind by the Contractor at no additional charge to the Government.

3.1.7 Warranty

a. The contractor shall provide a [1] year warranty on materials and workmanship.

PART 4 APPENDICES

a. Consolidated List of Submittals

b. Quality Assurance Surveillance Plan (QASP)

c. S1 – Site Plan & Details

APPENDIX A: Consolidated List of Submittals

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, using the above 3 evaluation criteria.