SOW 10 Miler Marathon 22Jul25.pdf

Support Services for Space Force T-Minus 10-Miler Marathon

Statement of Work

22 Jul 2025

1. Scope

The contractor shall provide labor, equipment, materials, and logistical support for the Space

Force T-Minus 10-Miler Marathon, including fencing, tent/staging, bus transportation, and audio/visual systems. Services encompass delivery, installation, operation, teardown, and removal of event infrastructure per government-provided specifications.

1.1 Performance Period: The 10-Miler Marathon will be the second Saturday of each

December starting 2025.

1.2 Location: Cape Canaveral Space Force Station (CCSFS), FL

2. Requirements

2.1 Fencing Support

• Provide 3,500 linear feet of 4’ x 10’ fence panel barricades in good working and cosmetic condition.

• Delivery and Set-up - Friday prior to the event at 1000 at Hangar C, 3845 Lighthouse

Road, CCSFS.

o The contractor shall initiate fence panel setup in the parking area of Hangar C, followed by placement along the designated course per provided maps. Fence installation at Hangar C and along Lighthouse Road may commence on the Friday prior to the event at 1000 hours to allow AFM staff and volunteers to attach scrim materials.

o Delivery locations throughout the remaining course are to be placed on the road shoulders out of the flow of traffic at the respective course locations.

o AFM logistics staff and volunteers will be responsible for final movement and set up of fence panels in any other designated areas along the course.

• Teardown – Saturday; the day of the event o Contractor is to be in place at 0600 at the contractor staging area near the start line to begin teardown immediately following the race start.

o Teardown will begin at approximately 0800 and follow the participants through the course.

o Fence panel removal from all course locations shall be completed no later than 1200 hours, with full teardown of the finish line area finalized by 1500 hours.

• Additional Fencing Information

• Contractor will provide labor and equipment necessary to perform all setup and teardown tasks to include tools and forklifts if applicable.

• All fence panels are to be in good working condition. Legs should not be bent broken or missing.

Overall appearance of barricades/fence should be cosmetically appealing.

*Maps will be provided for fencing set-up locations upon contract award.

2.2 Bus Transportation – Contractor to provide fifteen (15) total buses

• Pre-Race o Deliver ten (15) 56 PAX buses for pre-race transportation by 0400 on event day to the CCSFS Skid Strip 641 E Skid Strip Rd, Bldg 50211, CCSFS o Provide continuous shuttle service between the security area and the start line until 800.

• Post Race o The same ten (15) 56-passenger buses used for pre-race transportation shall be retained for post-race service. These buses will be staged no later than 0730 at

Hangar C, 3845 Lighthouse Road, CCSFS o Buses will run a continuous shuttle service from the finish line of the race to the

CCSFS Skid Strip where cars will be parked.

• Drivers must complete dry-run route tests no later than the day before the event. Start time will be confirmed after contract award.

• The buses are to stay within the outlined route below unless instructed by event staff.

Maps are subject to change.

2.3 Tent, Staging, and Tables

• Deliver, assemble, and remove the following items:

TENT SIZE QUANITY Description REQUIREMENTS/NOTES

40x80 2 Pole Tent Festival Tent/Food Tent

10x10 20

Pop up or Regular Frame

Tents

Hydration stations/spirit stations

40x40 1 Pole Tent Medical Tent

10x20 1 Pole Tent Information/Volunteer Tent

Concrete blocks 4 250 Pounds Finish line truss weights

Folding Chairs 300 Black Festival tent

Sandbags 80 Hold 10x10s down

Tables 150 8’88 8 foot tables

• Tent setup begins the COB Wednesday prior to the event;

• All remaining items installed by COB Thursday before the race.

• Teardown completed by 1500 on the following Monday.

• All the tents must be set up according to the manufacturer specified directions with the correct number of stakes, straps, poles, top and sides, if sides are required. The stakes must be the correct length and diameter according to the tent manufacturer.

• Ground protection must be used when erecting tents, in order to keep fabric as clean as possible.

• All the straps must be in good working conditions and not frayed and, the rope must follow manufacturer specs for that size and type of tent.

• Stages and platforms must be set up according to the manufacturer’s specified directions.

• The vendor is responsible for all equipment needed to accomplish task, to include but not limited to Bobcat, forklift, tools and any other required equipment.

2.4 Audio/Visual Services

• Contractors must be on site (no subcontractors permitted).

• Provide complete A/V coverage at start and finish lines:

o Speaker sets with crowd projection, MP3 playlist, wireless mics, portable generators, and screens.

o Set up between 1400–1700 the day before the event; operational NLT 0500 on race morning.

o Music starts at 0545; emcee begins at 0710; National Anthem queued for 0720.

o Finish line and awards stage active by 0730, with music adjusted when announcing begins at 0810.

• Audio engineer must ensure crowd audibility and manage onsite equipment.

Starting Line Audio Requirements

2 Speakers with stands

-project through the crowd of 2,000 participants, up to 2,000 feet in distance.

1 MP-3 player with a playlist appropriate for the Space Force running event

2 UHF wireless microphone system

1 Portable generator to provide power for audio

2 96 inch screens

Finish Line/Stage Area Audio Requirements

-project through the crowd of 2,000 participants, up to 2,000 feet in distance.

1 MP-3 player with a playlist appropriate for the Space Force running event

2 UHF wireless microphone system

Awards Stage Audio Requirements

1 UHF wireless microphone system

3. Applicable Standards o All equipment setups shall follow manufacturer specifications and safety requirements for tent anchoring, crowd control, and audio operation.

o All contractors, drivers, technicians, and delivery personnel accessing Cape

Canaveral Space Force Station (CCSFS) must be U.S. citizens, possess REAL ID-compliant identification, and have no felony convictions.

o Access will be coordinated through official base entry procedures. Contractors must comply with base pass requirements, provide advance identification documentation for background screening, and check in at designated entry control points.

o Non-compliant ID, expired credentials, or criminal background may result in denial of base access and disqualification from the event contract.

4. Deliverables

• Installation and removal of fencing, tents, staging, and A/V equipment per timeline.

• Operational bus transport pre- and post-race.

• Walkthrough and acceptance reviews with designated government POCs.

Appendix A – PAX Bus

Pre-Race

Post Race

Appendix B

Audio