South_Waldron_Road_Full_Bid_Book_FINAL.pdf

Contract Documents and Technical Specifications for the Construction of

South Waldron Road Improvements

November 2026

Prepared by

TABLE OF CONTENTS

Advertisement for Bids

Instructions to Bidders

Signature Sheet

Bid Form

Bid Schedule

Bid Bond

Qualifications Statement

Agreement Between Owner and Contractor

Notice to Proceed

Performance Bond

Standard General Conditions of the Construction Contract

Supplementary Conditions

Town of Smyrna Gas Relocation Utility Specifications

ADVERTISEMENT FOR BIDS

CITY OF LA VERGNE, TENNESSEE

SOUTH WALDRON ROAD IMPROVEMENTS

General Notice The City of La Vergne (Owner) is requesting Bids for the construction of the following Project:

SOUTH WALDRON ROAD IMPROVEMENTS

ITB #2026-07

Sealed bids for the construction of the Project will be received at the City of La Vergne Public Works and Community Development Services Building located at 1500 E Nir Shreibman Blvd, La Vergne, TN 37086, until Monday, December 7, 2026, at 2:00 PM local time. At that time the Bids received will be publicly opened and read aloud. Mailed Bids must be received at the following address prior to the date and time listed above: City of La Vergne, Attn: Michelle Waters, 1500 E Nir Shreibman Blvd, La Vergne, TN, 37086.

The South Waldron Road Widening project involves widening Waldron Road to three lanes from Rock Springs Road to just south of Rock Springs Elementary School and five lanes from just south of Rock Springs Elementary School to Centre Point Drive. The total project length is approximately 2.64 miles. The project includes grading, curb and gutter on the five-lane section, underground drainage, paving, shared use path construction in the three-lane section, sidewalk installation in the five-lane section, pavement markings, erosion control and traffic control. The project also includes installation of new water line, relocation of a 6” gas line, installation of new sanitary sewer, signal installation and modification at three intersections and lighting. All work is to be completed within the right-of-way and easements purchased by the City of La Vergne.

Owner does not have an estimated Project total bid price. Nor has an expected duration been determined.

Obtaining the Bidding Documents

Issuing Office: City of La Vergne, Michelle Waters, Purchasing Agent, phone: 615-287-8645, email:

mwaters@lavergnetn.gov

Information and Bidding Documents for the Project can be found at the following designated website:

www.lavergnetn.gov/Bids.aspx

Bidding Documents may be downloaded from the designated website. Prospective Bidders are urged to register with Gary Lide PE, City Engineer at glide@lavergnetn.gov.as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

http://www.lavergnetn.gov/Bids.aspx

The City of La Vergne Standard Specifications can be found at the following locations:

https://www.lavergnetn.gov/DocumentCenter/View/4672/Public-Works-Standard-Specifications- Section-3---Roads-Bridges-Drainage-and-Grading?bidId=

The City of La Vergne Standard Water Specifications can be found at the following locations:

https://www.lavergnetn.gov/390/Water

The City of La Vergne Standard Sewer Specifications can be found at the following locations:

https://www.lavergnetn.gov/391/Sewer

Tennessee Department of Transportation Standard Specifications can be found:

https://www.tn.gov/content/dam/tn/tdot/construction/2026-standardspecifications/ April_1_2026_Standard_Specifications.pdf

Tennessee Department of Transportation Standard Drawings can be found here:

https://www.tn.gov/tdot/state-engineering-technical-training/production-support/standard-drawingslibrary/standard-roadway-drawings.html

Bidder is responsible for all costs for these documents at no cost to the City of La Vergne.

Pre-bid Conference A mandatory pre-bid conference for the Project will be held on November 17, 2026 at 2:00 PM local time at 1500 E Nir Shreibman Blvd, La Vergne, TN 37086. Bids will not be accepted from Bidders that do not attend the mandatory pre-bid conference.

Instructions to Bidders.

Please list the bidder name along with all subcontractors on the outside of the sealed bid envelope.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

Questions about this bid shall be directed in writing to Gary Lide, City Engineer, at email glide@lavergnetn.gov. Please cc to Michelle Waters, City Purchasing Agent, at e-mail mwaters@lavergnetn.gov.

The City of La Vergne will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

This Advertisement is issued by:

Owner: City of La Vergne, Tennessee By: Michelle Waters Title: Purchasing Agent Date: November 3, 2026 https://www.lavergnetn.gov/390/Water https://www.lavergnetn.gov/391/Sewer https://www.tn.gov/tdot/state-engineering-technical-training/production-support/standard-drawingslibrary/standard-roadway-drawings.html https://www.tn.gov/tdot/state-engineering-technical-training/production-support/standard-drawingslibrary/standard-roadway-drawings.html mailto:glide@lavergnetn.gov mailto:mwaters@lavergnetn.gov

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

Article 6— Bidder’s Representations and Certifications

Article 7— Interpretations and Addenda

Article 8— Bid Security

Article 9— Contract Times

Article 10— Substitute and “Or Equal” Items

Article 11— Subcontractors, Suppliers, and Others

Article 12— Preparation of Bid

Article 13— Basis of Bid

Article 14— Submittal of Bid

Article 15— Modification and Withdrawal of Bid

Article 16— Opening of Bids

Article 17— Bids to Remain Subject to Acceptance

Article 18— Evaluation of Bids and Award of Contract

Article 19— Bonds and Insurance

Article 20— Signing of Agreement

Article 21— Sales and Use Taxes

Article 22— Contracts to Be Assigned

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued, and which registers plan holders.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement Section 7.01 for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office at such website, and obtain a complete set of the Bidding Documents from such website. Bidders may rely that sets of Bidding Documents obtained from the Bidding Documents Website are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by through the Bidding Documents Website. Bidder are responsible for checking the website regularly prior to bidding.

2.04 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the number and format stated in the Advertisement or invitation to bid, from the Issuing Office.

Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.

2.05 Plan rooms (including construction information subscription services, and electronic and virtual plan rooms) may distribute the Bidding Documents, or make them available for examination.

Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from a plan room are encouraged to register as plan holders from the Bidding Documents Website or Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents obtained from plan rooms, or for a Bidder’s failure to obtain Addenda from a plan room.

2.06 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf).

It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within 7 days of Owner’s request, Bidder must submit the following information:

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. A written statement that Bidder is authorized to do business in the state where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

C. Bidder’s state or other contractor license number, if applicable.

D. Subcontractor and Supplier qualification information.

E. Other required information regarding qualifications.

3.02 Bidder is to submit the following information with its Bid to demonstrate Bidder’s qualifications to perform the Work:

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. A written statement that Bidder is authorized to do business in the state where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

C. Bidder’s state or other contractor license number, if applicable.

D. Subcontractor and Supplier qualification information.

E. Other required information regarding qualifications.

3.03 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.04 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 A mandatory pre-bid conference will be held at the time and location indicated in the Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to discuss the Project. Proposals will not be accepted from Bidders who do not attend the conference. It is each Bidder’s responsibility to sign in at the pre-bid conference to verify its participation. Bidders must sign in using the name of the organization that will be submitting a Bid. A list of qualified Bidders that attended the pre-bid conference and are eligible to submit a Bid for this Project will be issued in an Addendum.

4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the pre-Bid conference. Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions.

5.04 Other Work at the Site

A. Reference is made to SC-94 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should review these representations and certifications, and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to Engineer in writing. Contact information and submittal procedures for such questions are as follows:

A. All questions related to the Proposal Contract, Plans, Specifications or Special Provisions shall be directed to the Owner, Gary Lide, P.E. and Michelle Waters at City of La Vergne, 1500 E NIR Shreibman Boulevard, La Vergne, TN 37086. glide@lavergnetn.gov / mailto:glide@lavergnetn.gov mwaters@lavergnetn.gov by 5:00 PM on November 30, 2026 (or 7 calendar days before bid letting if bid period is extended)

7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received less than seven days prior to the date for opening of Bids may not be answered.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five (5) percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions. Such Bid bond will be issued in the form included in the Bidding Documents.

8.02 The Bid security of the apparent Successful Bidder will be retained until seven (7) calendar days after final execution of the contract between the Owner and the successful bidder (see Article

20) and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

ARTICLE 9—CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows mailto:mwaters@lavergnetn.gov the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

10.02 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work if required to do so by the Bidding Documents or in the Specifications. If a prospective Bidder objects to retaining any such Subcontractor or Supplier and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

11.02 The apparent Successful Bidder, and any other Bidder so requested, must submit to Owner a list of the Subcontractors or Suppliers.

11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers.

Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures or alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.02 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must be clearly legible, printed on 8½ inch by 11-inch paper and as closely identical in appearance to the Electronic Document version of the Bid Form as may be practical. The Owner reserves the right to accept Bid Forms which nominally vary in appearance from the original paper version of the Bid Form, providing that all required information and submittals are included with the Bid.

12.03 A Bid by a corporation must be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown.

12.04 A Bid by a partnership must be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

12.05 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown.

12.06 A Bid by an individual must show the Bidder’s name and official address.

12.07 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

12.08 All names must be printed in ink below the signatures.

12.09 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

12.10 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown.

12.11 The Bid must contain evidence of Bidder’s authority to do business in the state where the Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

12.12 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

ARTICLE 13—BASIS OF BID

13.01 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 14—SUBMITTAL OF BID

14.01 The Bidding Documents include one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form.

14.02 A Bid must be received no later than the date and time prescribed and at the place indicated in the Advertisement or invitation to bid and must be enclosed in a plainly marked package with the Project title, and, if applicable, the designated portion of the Project for which the Bid is submitted, the name and address of Bidder, and must be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid must be addressed to the location designated in the Advertisement.

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner will reject the Bid as nonresponsive.

18.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

18.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. To determine the Bid prices for purposes of comparison, Owner will announce to all bidders a “Base Bid plus alternates” budget after receiving all Bids, but prior to opening them. For comparison purposes alternates will be accepted, following the order of priority established in the Bid Form, until doing so would cause the budget to be exceeded. After determination of the Successful Bidder based on this comparative process and on the responsiveness, responsibility, and other factors set forth in these Instructions, the award may be made to said Successful Bidder on its base Bid and any combination of its additive alternate Bids for which Owner determines funds will be available at the time of award.

C. For determination of the apparent low Bidder(s) when sectional bids are submitted, Bids will be compared on the basis of the aggregate of the Bids for separate sections and the Bids for combined sections that result in the lowest total amount for all of the Work.

D. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

E. For the determination of the apparent low Bidder when cost-plus-fee bids are submitted, Bids will be compared on the basis of the Guaranteed Maximum Price set forth by Bidder on the Bid Form.

18.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

18.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. After notification that city staff has determined the Apparent Low Bid to be complete and ready for submittal to the City of La Vergne Board of Mayor and Alderman for approval, the apparent low bidder shall deliver a copy of the contract documents with all required contractor signatures. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

20.02 The Notice of Award will be issued after the evaluation of bids as described in Article 18 above and after successful vote of the City of La Vergne Board and Alderman. The estimated timetable for the evaluation of bids and Notice of Award is 90 calendar days.

ARTICLE 21—SALES AND USE TAXES

21.01 The contractor is NOT exempt from Tennessee state sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes must be included in the Bid.

ARTICLE 22—CONTRACTS TO BE ASSIGNED

Owner has not executed contracts for materials and equipment to be furnished and delivered to the Site for installation by Contractor.

SIGNATURE SHEET

CITY OF LA VERGNE

LA VERGNE, TENNESSEE

SOUTH WALDRON ROAD IMPROVEMENTS

SIGNATURE SHEET

I, the undersigned, do hereby agree to all terms and conditions listed within this formal solicitation, and will supply all information as required in this solicitation.

COMPANY NAME:

ADDRESS:

TELEPHONE:

FAX:

EMAIL:

***SIGN AND SUBMIT WITH BID PACAKAGE***

Bid Form:

LA VERGNE, TENNESSEE

SOUTH WALDRON ROAD IMPROVEMENTS

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 1—OWNER AND BIDDER

1.01 This Bid is submitted to: City of La Vergne

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2—ATTACHMENTS TO THIS BID

2.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security;

B. List of Proposed Subcontractors;

C. List of Proposed Suppliers;

D. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such authority within the time for acceptance of Bids;

E. Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids;

F. Required Bidder Qualification Statement with supporting data;

G. A Certificate of Insurance will be required prior to award of contract.

ARTICLE 3—BASIS OF BID—UNIT PRICES

3.01 Unit Price Bids

A. Bidder will perform the following Work at the indicated unit prices in the attached Bid Schedule below.

B. Bidder acknowledges that:

1. each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item, and

2. estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents.

ARTICLE 4 AND ARTICLE 5 INTENTIONALLY OMITTED

ARTICLE 6—TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7—BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD, INSTRUCTIONS, AND RECEIPT OF

ADDENDA

7.01 Bid Acceptance Period

A. This Bid will remain subject to acceptance for 90 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

7.02 Instructions to Bidders

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

7.03 Receipt of Addenda

A. Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Addendum Date

7.04

ARTICLE 8—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

8.01 Bidder’s Representations

A. In submitting this Bid, Bidder represents the following:

1. Bidder has examined and carefully studied the Bidding Documents, including Addenda.

2. Bidder has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

4. Bidder has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, with respect to the Technical Data in such reports and drawings.

5. Bidder has carefully studied the reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, with respect to Technical Data in such reports and drawings.

6. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the Work; (b) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, if selected as Contractor; and

(c) Bidder’s (Contractor’s) safety precautions and programs.

7. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

8. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

9. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

10. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

11. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

8.02 Bidder’s Certifications

A. The Bidder certifies the following:

1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

3. Bidder has not solicited or induced any individual or entity to refrain from bidding.

4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 8.02.A:

a. Corrupt practice means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process.

b. Fraudulent practice means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition.

c. Collusive practice means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels.

d. Coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

Item No. Description Unit Quantity Unit Cost Total Cost

105-01 CONSTRUCTION STAKES, LINES AND GRADES LS 1

201-01 CLEARING AND GRUBBING LS 1

202-01 REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS 1

202-03 REMOVAL OF RIGID PAVEMENT, SIDEWALKS, ETC. S.Y. 100

202-03.01 REMOVAL OF ASPHALT PAVEMENT S.Y. 500

203-01 ROAD & DRAINAGE EXCAVATION (UNCLASSIFIED) C.Y. 227,677

203-03 BORROW EXCAVATION (UNCLASSIFIED) C.Y. 17,000

203-04 PLACING AND SPREADING TOPSOIL C.Y. 6,100

203-05 UNDERCUTTING C.Y. 12,000

203-06 WATER M.G. 200

209-05 SEDIMENT REMOVAL C.Y. 2,000

209-08.02 TEMPORARY SILT FENCE (WITH BACKING) L.F. 1,650

209-08.03 TEMPORARY SILT FENCE (WITHOUT BACKING) L.F. 26,600

209-08.07 ROCK CHECK DAM EACH 330

209-08.08 ENHANCED ROCK CHECK DAM EACH 92

209-09.03 SEDIMENT FILTER BAG (15' X 15') EACH 1

209-09.43 CURB INLET PROTECTION (TYPE 4) EACH 186

209-40.33 CATCH BASIN PROTECTION (TYPE D) EACH 37

303-01 MINERAL AGGREGATE, TYPE A BASE, GRADING D TON 93,500

303-10.01 MINERAL AGGREGATE (SIZE 57) TON 5,000

307-01.08 ASPHALT CONCRETE MIX (PG64-22) (BPMB-HM)

GRADING B-M2 TON 7,500

307-02.08 ASPHALT CONCRETE MIX (PG70-22) (BPMB-HM)

GRADING B-M2 TON 22,650

402-01 BITUMINOUS MATERIAL FOR PRIME COAT (PC) TON 175

402-02 AGGREGATE FOR COVER MATERIAL (PC) TON 605

403-01 BITUMINOUS MATERIAL FOR TACK COAT (TC) TON 45

407-20.05 SAW CUTTING ASPHALT PAVEMENT L.F. 9,500

411-01.10 ACS MIX(PG64-22) GRADING D TON 1,900

411-02.10 ACS MIX(PG70-22) GRADING D TON 7,200

415-01.02 COLD PLANING BITUMINOUS PAVEMENT S.Y. 1,460

502-03.24 FULL DEPTH PCC PAVEMENT REPAIR HIGH EARLY C.Y. 145

604-01.01 CLASS A CONCRETE (ROADWAY) C.Y. 3

604-02.03 EPOXY COATED REINFORCING STEEL L.B. 8,631

604-03.07 CLASS A CONCRETE (PARAPET AND WINGPOST) C.Y. 86

604-07.01 RETAINING WALL (RETAINING WALL #1) S.F. 904

604-07.02 RETAINING WALL (RETAINING WALL #2) S.F. 1,573

604-07.03 RETAINING WALL (RETAINING WALL #3) S.F. 1,281

604-07.04 RETAINING WALL (RETAINING WALL #4) S.F. 1,958

604-07.05 RETAINING WALL (RETAINING WALL #5) S.F. 4,661

604-07.06 RETAINING WALL (RETAINING WALL #6) S.F. 2,488

604-07.07 RETAINING WALL (RETAINING WALL #7) S.F. 3,736

607-03.02 18" CONCRETE PIPE CULVERT (CLASS III) L.F. 16,720

607-05.02 24" CONCRETE PIPE CULVERT (CLASS III) L.F. 1,956

607-06.02 30" CONCRETE PIPE CULVERT (CLASS III) L.F. 935

607-07.02 36" CONCRETE PIPE CULVERT (CLASS III) L.F. 1,119

607-08.02 42" CONCRETE PIPE CULVERT (CLASS III) L.F. 351

611-01.01 MANHOLES, 0' - 4' DEPTH EACH 3

611-01.02 MANHOLES, > 4' - 8' DEPTH EACH 4

611-01.03 MANHOLES, > 8' - 12' DEPTH EACH 8

611-01.04 MANHOLES, > 12' - 16' DEPTH EACH 1

611-07.01 CLASS A CONCRETE (PIPE ENDWALLS) C.Y. 32

611-07.02 STEEL BAR REINFORCEMENT (PIPE ENDWALLS) L.B. 919

611-07.31 18IN ENDWALL (SIDE DRAIN) EACH 25

611-07.32 24IN ENDWALL (SIDE DRAIN) EACH 9

611-07.33 30IN ENDWALL (SIDE DRAIN) EACH 3

611-07.34 36IN ENDWALL (SIDE DRAIN) EACH 2

611-07.54 18IN ENDWALL (CROSS DRAIN) 3:1 EACH 3

611-07.57 24IN ENDWALL (CROSS DRAIN) 3:1 EACH 3

611-07.60 30IN ENDWALL (CROSS DRAIN) 3:1 EACH 1

611-07.63 36IN ENDWALL (CROSS DRAIN) 3:1 EACH 2

611-07.66 42IN ENDWALL (CROSS DRAIN) 3:1 EACH 2

611-12.01 CATCH BASINS, TYPE 12, 0' - 4' DEPTH EACH 21

611-12.02 CATCH BASINS, TYPE 12, > 4' - 8' DEPTH EACH 81

611-12.03 CATCH BASINS, TYPE 12, > 8' - 12' DEPTH EACH 35

611-12.04 CATCH BASINS, TYPE 12, > 12' - 16' DEPTH EACH 9

611-12.05 CATCH BASINS, TYPE 12, > 16' - 20' DEPTH EACH 1

611-12.07 CATCH BASINS, TYPE 12, > 24' - 28' DEPTH EACH 2

611-12.08 CATCH BASINS, TYPE 12, > 28' DEPTH EACH 1

611-14.02 CATCH BASINS, TYPE 14, > 4' - 8' DEPTH EACH 16

611-14.03 CATCH BASINS, TYPE 14, > 8' - 12' DEPTH EACH 7

611-14.06 CATCH BASINS, TYPE 14, > 20' - 24' DEPTH EACH 1

611-14.07 CATCH BASINS, TYPE 14, 24' - 28' DEPTH EACH 1

611-39.01 CATCH BASINS, TYPE 39, 0' - 4' DEPTH EACH 1

611-42.01 CATCH BASINS, TYPE 42, > 0' - 4' DEPTH EACH 14

611-42.02 CATCH BASINS, TYPE 42, > 4' - 8' DEPTH EACH 10

611-42.03 CATCH BASINS, TYPE 42, > 8' - 12' DEPTH EACH 3

611-43.01 CATCH BASINS, TYPE 43, > 0' - 4' DEPTH EACH 1

611-43.02 CATCH BASINS, TYPE 43, > 4' - 8' DEPTH EACH 2

621-03.01 15" TEMPORARY DRAINAGE PIPE L.F. 225

621-03.02 18" TEMPORARY DRAINAGE PIPE L.F. 474

621-03.03 24" TEMPORARY DRAINAGE PIPE L.F. 430

621-03.04 30" TEMPORARY DRAINAGE PIPE L.F. 85

621-03.05 36" TEMPORARY DRAINAGE PIPE L.F. 42

701-01.01 CONCRETE SIDEWALK (4") S.F. 124,500

701-02 CONCRETE DRIVEWAY S.F. 30,700

701-02.03 CONCRETE CURB RAMP S.F. 7,250

702-01 CONCRETE CURB C.Y. 1

702-01.01 EXTRUDED SLOPING CURB L.F. 370

702-03 CONCRETE COMBINED CURB AND GUTTER C.Y. 1,550

705-06.01 W BEAM GR (TYPE 2) MASH TL3 L.F. 1,457

705-06.10 GR TERMINALTRAILING END (TYPE 13) MASH TL3 EACH 2

705-06.26 THRIE BEAM BRIDGE TRANSITION MASH TL2 EACH 1

705-06.30 GR TERMINAL (ENERGY ABSORBING) MASH TL2 EACH 3

706-01 GUARDRAIL REMOVED L.F. 415

707-01.01 CHAIN-LINK FENCE (4-FOOT) L.F. 1,801

707-01.02 END & CORNER POST ASSEMBLY (CHAIN-LINK FENCE

4') EACH 8

707-06.01 REMOVAL OF FENCE L.F. 5,420

707-06.03 REMOVAL AND RESET FENCE (TRACT 126) L.F. 55

707-06.04 REMOVAL AND RESET GATE (TRACT 126) EACH 1

707-08.01 FENCE (TEMPORARY CONSTRUCTION FENCE) L.F. 5,028

707-08.02 GATE (TEMPORARY CONSTRUCTION FENCE DRIVE

GATE (12'X6')) EACH 5

707-08.03 GATE (TEMPORARY CONSTRUCTION FENCE WALK

GATE (4'X6')) EACH 2

707-08.04 FENCE (TEMPORARY POOL FENCE) L.F. 392

707-08.05 GATE (TEMPORARY POOL FENCE GATE) EACH 1

707-08.06 FENCE (PEDESTRIAN SAFETY FENCE) L.F. 4,074

707-08.11 HIGH-VISIBILITY CONSTRUCTION FENCE L.F. 520

709-05.05 MACHINED RIP-RAP (CLASS A-3) TON 20,625

709-05.06 MACHINED RIP-RAP (CLASS A-1) TON 1,285

709-05.08 MACHINED RIP-RAP (CLASS B) TON 405

709-05.09 MACHINED RIP-RAP (CLASS C) TON 905

710-02 AGGREGATE UNDERDRAINS (WITH PIPE) L.F. 1,400

712-01 TRAFFIC CONTROL LS 1

712-02.10 PORTABLE BARRIER RAIL (MASH TL-3) L.F. 2,750

712-02.60 TEMPORARY WORK ZONE CRASH CUSHION (MASH

TL-3) EACH 12

712-04.01 FLEXIBLE DRUMS (CHANNELIZING) EACH 920

712-06 SIGNS (CONSTRUCTION) S.F. 2,285

712-07.03 TEMPORARY BARRICADES (TYPE III) L.F. 1,800

712-08.03 ARROW BOARD (TYPE C) EACH 1

713-11.01…