Sources Sought Synopsis - HVOF Cal and Mx.docx

High Velocity Oxygen Fuel (HVOF) System Calibration and Maintenance

3 February 20026

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements to perform annual calibrations, inspections, and preventive maintenance of four (4) Multi-Coat High Velocity Oxygen Fuel (HVOF) systems located in building 327 at Robins Air Force Base, Georgia.

INSTRUCTIONS:

1. The document(s) below contain a description of the requirement and a Contractor Capability Survey. The Survey allows Contractors to provide their company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities.

3. ATTENTION: SMALL BUSINESS RESPONDENTS who are interested in participation for this effort:

a. No set aside decision has been made; however, the Government will determine the final strategy after thorough analysis of the small business responses and other market research available, considering the demonstrated interest and capability. Please ensure that you provide a thorough response to each question. If your company does not currently possess the full capability required to fulfill the entire requirement, what teaming/partnership/joint venture/subcontracting arrangement do you have in place to fulfill the government needs? Providing evidence of this arrangement, e.g. emails, letter, etc. that demonstrates a united response to this SSS is highly encouraged, but not required. The evidence should state the type of arrangement and the role each member will fulfill. If you are only interested in being a subcontractor to the future awardee, state the portion of the work that your organization has capability of fulfilling.

b. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

4. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged.

5. Questions relative to this market survey should be addressed to Joshua Sharpe, joshua.sharpe.6@us.af.mil Traci Chance, traci.chance@us.af.mil

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to perform annual calibrations, inspections, and preventive maintenance of four (4) Multi-Coat High Velocity Oxygen Fuel (HVOF) systems located in building 327 at Robins Air Force Base, Georgia. The Contractor shall also provide technical support via telephone, per paragraph 1.3. This includes, but is not limited to booth structure, robot, robot controller, operator desk, software, dust collectors, turntables, gas safety monitors (GSMs), process control centers (PCCs), gas management centers (GMCs), electrical cables, electrical/electronic controls, gas hoses, HVOF guns, powder feeders, chillers, and heat exchangers.

CONTRACTOR CAPABILITY SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

· Phone Number:

· E-mail Address:

· Web Page URL:

· Government Proposed North American Industry Classification System (NAICS) Code:_____ NOTE: For the proper NAICS code, consult with the Buyer/PCO

Responses to the Capability Survey Part I and Part II must be received no later than close of business 7 March 2026. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

· Joshua Sharpe, joshua.sharpe.6@us.af.mil

· Traci Chance, traci.chance@us.af.mil

Part II. Capability Survey Questions

NOTE: In this section, tailor the questions to your program. Below are sample questions. Please number your questions in your final draft so vendors can relate their information to the specific question. Not all of the questions will apply to every program. Your requirement is unique to your customer and you may need to generate additional questions to adequately address your requirement. There is no limit to how many questions may be presented in the questionnaire, but keep in mind vendors are not being reimbursed for responding to the survey so the more information you ask for the less interested they will be in responding to your survey.

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

B. Engineering Services Questions (Engineering, advisory & assistance services, contractor logistic support, other services not listed)

1. Describe your services capabilities and experience with regard to the requirements of this effort.

C. Commerciality Questions:

1. Is there established catalog or market prices for our requirement?

2. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.