80647 - PWS - HVOF Cal and Mx.pdf

PERFORMANCE WORK STATEMENT (PWS)

High Velocity Oxygen Fuel (HVOF) System Calibration and Maintenance

15 January 2026

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide to the 402d Maintenance Support Group (MXSG), Robins Air Force Base, all parts, labor, tools, materials, equipment, and travel necessary to perform annual calibrations, inspections, and preventive maintenance of four

(4) Multi-Coat High Velocity Oxygen Fuel (HVOF) systems located in building 327 at Robins Air Force Base, Georgia. The Contractor shall also provide technical support via telephone, per paragraph 1.3. The scope of services described above shall, at the discretion of the Government Representative, apply to all system components for every system as configured and delivered by Oerlikon Metco. This includes, but is not limited to booth structure, robot, robot controller, operator desk, software, dust collectors, turntables, gas safety monitors (GSMs), process control centers (PCCs), gas management centers (GMCs), electrical cables, electrical/electronic controls, gas hoses, HVOF guns, powder feeders, chillers, and heat exchangers.

1.1 The HVOF systems are listed below:

WR # Description Building # WR003294 HVOF Booth #1 327 WR003970 HVOF Booth #2 327 WR006509 HVOF Booth #3 327 WR006504 HVOF Booth #4 327

1.2 Scheduled Calibrations, Inspections, and Preventive Maintenance.

1.2.1 Calibrations. The Contractor shall perform annual calibrations prior to the expiration of calibration certificates. All flows and pressures on controllers and settings for pressure and vibrator controllers shall be calibrated to the original equipment manufacturer’s specifications.

If a system component cannot be calibrated on-site, the Contractor shall ensure the component does not become out of calibration and the HVOF system operability is not adversely affected.

The Contractor shall provide a Certificate of Calibration in pdf format, via electronic email, within 48 hours after verifying successful calibration of the HVOF system. The Calibration Certificate shall state the machine’s equipment ID number, date of calibration, technician’s name, and the next calibration due date. CDRL A/B/C/D/E001, DIQCIC-80798C/T, Calibration Certificate)

1.2.2 Inspections. During each scheduled visit, the Contractor shall perform a complete inspection of each system, including all components. The results of all inspections shall be immediately communicated to the Government personnel operating the booth(s) and shall include an assessment of risks to on-going booth operation. Within three (3) business days, the Contractor shall provide, via electronic email, the results of the inspection and all risks to on-going booth operation. CDRL A/B/C/D/E002, DI-MGMT-80368A, Status Report)

1.2.3 Preventive Maintenance (PM). During each scheduled visit, the Contractor shall provide preventive maintenance for each system. This shall include leak checking equipment, checking gas flows, gas pressure, and all factors that would determine the quality of the coating result, changing the elements in all gas detectors, inspecting and evaluating each piece of equipment to ensure proper operation and resolve any issues impacting functionality. The Government shall have the gas detector elements on site, as well as the proper calibration gas.

1.3 Telephone Technical Support. The Contractor shall provide unlimited telephone technical support for Robins AFB personnel from 6:30 am to 7:00 pm (EST), Monday through Friday, excluding federal holidays.

1.4 New Parts. When new parts are required to accomplish a repair, the Contractor shall identify and price all required parts within 48 hours of the notification. The Contractor shall provide the information to the Government Representative for approval before proceeding with the repair. The Government Representative will obtain Contracting Officer approval for all new parts.

1.5 Work Area Housekeeping. After each PM or calibration is performed, the Contractor shall clear the work area of all trash, waste, residue, and foreign material or debris.

1.6 Over and Above Work. Work discovered during the course of performance that is:

1.6.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.6.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.7 Environmental Responsibility. The Contractor shall comply with all applicable federal and State of Georgia local laws and regulations concerning environmental compliance and pollution prevention. Regulations and publications are available through the Unit Environmental Coordinator (UEC) or Unit Air Coordinator (UAC) or the Base Environmental Management Office (78 CEG/CEIE) for publications specific to that office. The Contractor shall comply with the Robins AFB Integrated Solid Waste Management Plan requirements.

1.7.1 The Government will not be liable for the Contractor’s failure to comply with the applicable environmental regulations in force at the time of contract award or as amended during the life of the contract. Further, the Contractor agrees to hold harmless in total the United States for any direct or consequential violation of any environmental regulation, ordinance, or statute.

In the case where more than one environmental requirement is present, the most stringent shall apply. Should there be a conflict between environmental regulations and this PWS, the Contractor shall contact the CO for a determination.

1.7.2 Notices of Violations, Judgments, and Consent Agreements. The Contractor shall provide the Government Representative, primary COR, and the CO all information relative to notices of violations, judgments, and consent agreements pertaining to environmental violations.

1.8 Environmental Spill Response. In the event of a release/spill of any hazardous/unknown chemical or petroleum, the Contractor shall take containment action against any spills, which threaten storm drains, waterways, ponds, and other environmental areas. The Contractor shall ensure complete and thorough cleanup of materials spilled.

1.8.1 The Contractor shall immediately notify the Base Fire Department at extension (478) 222-2900 (or 911 from a Robins AFB telephone), the 402d AMXG Maintenance Operations Center (402 AMXG/MXAOSM) (commonly referred to as the MOC) at (478) 222-2838 (or 472-2838 from a Robins AFB telephone), if any of the following apply for hazardous/unknown spilled substances:

• Imminent threat of fire

• Imminent threat to life, property or the environment

• Greater than two feet in any direction

• Greater than five gallons in volume

• Potential to reach, or has reached a storm drain, ditch, creek, or waterway

• The spilled substance is unknown

• The spill exceeds the capability or confidence of the on-site personnel

1.8.2 If the spill does not meet the above criteria and the Base Fire Department is not called, the Contractor shall respond to and clean up spills and dispose of soiled cleanup materials in accordance with Federal, State, and Base procedures. Spill kit material will be provided by the organization Unit Environmental Coordinator (UEC) who must complete post incident requirements.

1.8.3 For a non-emergency spill, contact the Base Spill Response Manager, 78 CEG/CEIE) at (478) 327-8305 (or 497-8305 from a Robins AFB telephone).

1.8.4 The Contractor shall notify the Government Representative, primary COR, and CO of any spill immediately following initial reporting.

1.8.5 The Contractor shall complete an Oil and Hazardous Substance Spill Report if required by Environmental Management (78 CEG/CEIE). The organization’s UEC will assist in filling out any such report.

1.8.6 If it is determined the Contractor caused the spill, the Contractor shall be liable for paying all clean-up costs.

2.0 SERVICES SUMMARY (SS). None

3.0 GOVERNMENT FURNISHED PROPERTY (GFP). None

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for MXSG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

The following individuals will serve as Government Representatives for MXSG.

4.2 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.3 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 327 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 8:00 am to 5:00 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.4 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday.

If the holiday falls on a Sunday, it is observed on Monday.

4.5 Security Requirements.

4.5.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

4.5.2 Contractor Security Clearance. This requirement does not require a security clearance.

The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor

Primary Government Representative Alternate Government Representative Name: Eva Czukkermann Name: Micah Graves Unit: 402 MXSG/MXDEQ Unit: 402 MXSG/MXDEQ Phone: (478) 222-9714 Phone: (478) 222-4075 Email: eva.czukkermann.1@us.af.mil Email: micah.graves@us.af.mil personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know.

Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.5.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.5.4 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.5.4.1 The Contractor shall ensure a Defense Biometric Identification System (DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO or COR listing all contractor/subcontractor personnel requiring access to the facility. The PCO or COR will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.5.4.2 All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

4.5.4.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The COR will work with the badging agent and the Contractor to submit required documentation to the Visitor Control Center (VCC). The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability or trusted traveler capabilities.

4.5.4.4 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access.

4.6 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual

5205.02 “DoD Operations Security (OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect United States (U.S. Government interest). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.7 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.8 Agency Affirmative Procurement Program. In accordance with FAR 23.107-1 and FAR 23.107-2, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.8.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.9 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

http://www.biopreferred.gov/

4.9.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-1176)

4.9.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Office at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A/B/C/D/E003 DI-MGMT-80368A/T, Status Report/EMS Training)

4.10 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.10.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.10.1.1 EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.10.2 Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A/B/C/D/E004 DI-MGMT-80368A/T, Status Report/EnMS Training) https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:jessica.parker.15@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil

4.11 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.11.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil.

The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A005, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.11.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.12 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), CSMO Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A/B/C/D/E006, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.13 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 252.237-7023, Continuation of Essential Contractor Services.

4.14 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 APPENDICES. None

https://piee.eb.mil/

15 January 2026