SOURCES SOUGHT SYNOPSIS.docx

SOURCES SOUGHT SYNOPSIS

C-5 Moving Island Actuators—Emergency Repair Organization: 409th Supply Chain Management Squadron, Mechanical Section (409 SCMS/GUMA) Air Force Sustainment Center Robins Air Force Base, Georgia

NOTICE

This is a Sources Sought Notice and market-research tool only. This notice is not a solicitation, request for proposal, request for quotation, invitation for bid, or commitment by the Government to award a contract.

The Government is conducting this market research to identify potential sources that may possess the expertise, capabilities, experience, repair data, special tooling, and qualifications necessary to meet the requirements for repair and overhaul of C-5 Moving Island Actuators for use by United States Air Force (USAF) personnel.

The level of security clearance and extent of foreign participation associated with this requirement have not been determined.

Participation in this market research does not ensure participation in a future solicitation or contract award. The Government will not reimburse respondents for any costs or expenses associated with responding to this notice or participating in this market survey.

Both large and small businesses are encouraged to respond. Joint ventures and teaming arrangements are encouraged.

PURPOSE AND REQUIREMENT DESCRIPTION

The Government is conducting market research to identify potential sources that possess the repair data, expertise, capabilities, and experience necessary to meet qualification requirements for C-5 Moving Island Actuators.

C-5 Moving Island Actuators are part of the aircraft secondary flight-control system and control the moving-island section of the slats. The moving islands provide aerodynamic sealing when the slats are retracted and move out of the way when the slats are extended.

The C-5 Moving Island Actuators position the slat moving islands over the engine pylons in tandem with slat extension and retraction. The items are critical to the function of the C-5 aircraft slat system.

Repair and overhaul require strict control of processes to ensure proper functioning and full design life on the aircraft. Special equipment and tooling identified in the applicable USAF overhaul manual are required to perform this repair.

Failure of C-5 Moving Island Actuators could place the aircraft and crew in an extremely hazardous situation due to restrictions in slat movement and damage to critical surrounding components. Such failure could result in asymmetrical slat conditions or a significantly reduced operating envelope. Component failures during critical phases of flight may increase aircrew task saturation and the risk of aircraft mishap. Failure under these conditions could result in loss of life and/or aircraft.

SOURCE PRE-QUALIFICATION REQUIREMENTS

Repair Source Maintenance Code (RMSC) C The part requires engineering source approval by the design control activity to maintain part quality. Existing unique engineering skills and repair knowledge held by qualified source(s) require repair of the part by approved source(s). Approved sources(s) retain repair knowledge or technical data that are not economically available to the Government, and that data or knowledge is essential to maintaining the quality of the part.

An alternate source must qualify in accordance with the design control activity’s procedures, as approved by the cognizant Government engineering activity, AFLCMC/WLSEAB (C-5 Galaxy Division).

SECTION A — ITEM IDENTIFICATION

SECTION B — JUSTIFICATION FOR ESTABLISHING A QUALIFICATION REQUIREMENT

C-5 Moving Island Actuator repair requires strict control of processes to ensure proper functioning and full design life on the aircraft. Special equipment is required to perform this repair.

The parts identified in Section A are critical to the function of the C-5 aircraft slat system. Failure of a C-5 Moving Island Actuator could create restrictions in slat movement, damage critical components in the surrounding area, create asymmetrical conditions between slats, or significantly reduce the aircraft operating envelope.

Because an actuator failure could occur during critical phases of flight, it may increase aircrew task saturation and the risk of an aircraft mishap. Such failure could result in loss of life and/or aircraft.

SECTION C — QUALIFICATION REQUIREMENTS

Potential bidders seeking qualification shall provide the following minimum information:

a. Company Capability Provide a summary of the company’s capabilities, including:

· Detailed facility layout;

· List of machinery;

· Fixtures;

· Tooling;

· Test equipment; and

· Inspection equipment.

b. Relevant Repair Experience Potential bidders shall demonstrate the ability and experience to repair the same or similar critical aircraft parts currently in use on a large commercial or military transport aircraft.

For each similar item, provide the following:

1. Contract number;

2. Procuring agency;

3. Contract value;

4. Number of assets shipped;

5. Drawings and photographs of similar assets from multiple angles, with a written explanation describing why the items are similar;

6. Testing requirements; and

7. Testing capabilities and evidence of successful test results for repaired items.

c. Quality Plan Potential bidders shall provide a detailed quality plan implementing International Organization for Standardization (ISO) 9001 or an equivalent standard.

Evidence of an independent third party-certified quality program that meets ISO 9001 requirements may be submitted in lieu of the full quality plan.

d. Overhaul Process Plan Potential bidders shall provide a detailed overhaul process plan within the context of USAF Overhaul Manual 9H2-4-185-3. The plan shall describe repair, inspection, and testing procedures and address the following:

1. Traceability of batch/lot repaired material and certifications demonstrating that material meets all heat-treatment, composition, and finish requirements stated on the drawing;

2. Identification of material, plating, and painting sources. Sources for raw materials shall be documented for each type of material incorporated into the assembly. No material, plating, or painting waivers will be granted;

3. Identification of sources for required tooling and test equipment identified in T.O. 9H2-4-185-3, Tables 2-1 and 2-2, respectively;

4. Identification of any requested alternate tooling or test equipment for evaluation of suitability, including specifications, drawings, and/or specification sheets, as applicable, and written justification demonstrating why the alternate tooling or test equipment meets or exceeds the capabilities of the tooling identified in the USAF overhaul manual;

5. Identification of any process for which the potential bidder seeks to deviate from the USAF overhaul manual, including detailed written justification demonstrating why the alternate process is equivalent or superior to the process specified in the USAF overhaul manual; and

6. Identification of sources and qualifications for potential outsourced processes.

e. In-House Repair Work Potential bidders shall perform a minimum of 80 percent of the repair workload in-house.

f. First Article Testing Once qualified, bidders may be subject to first article testing if they have not previously repaired this item within the preceding five years.

If first article testing is unsuccessful, pre-qualification may be revoked.

g. Currently Qualified Sources The qualification process shall be waived for companies already qualified.

Currently qualified sources: None at this time.

h. Quality History and Commercial Experience The Air Force may decline to qualify potential bidders that have experienced quality problems when delivering similar or identical items to the Government.

Potential bidders that have produced similar items for the commercial market will also be considered for qualification and shall provide:

· Commercial brochures; and

· At least five references, including telephone numbers.

SECTION D — ESTIMATE OF TEST AND EVALUATION COSTS

Not applicable. All costs associated with pre-qualification shall be paid by the applicant.

RESPONSE INSTRUCTIONS

Interested sources should submit a capability statement addressing their ability to meet the requirements in this notice and the qualification requirements identified in Section C no more than 45 days after Synopsis is posted.

Responses should include sufficient support documentation for the Government to assess the respondents’ capabilities. Failure to provide supporting documentation may result in the Government being unable to adequately assess the respondents’ capabilities.

If a respondent lacks sufficient experience or capability in a particular area, the response should explain how the respondent proposes to overcome the gap, such as through teaming, a joint venture, subcontracting, or another approach.

Respondents should also identify any areas of work that they believe may be appropriate for exclusive small-business consideration.

PART I — BUSINESS INFORMATION

Provide the following business information for the respondent and, if applicable, each teaming or joint-venture partner:

· Company or institution name;

· Address;

· Point of contact;

· Commercial and Government Entity (CAGE) code;

· Telephone number;

· Email address;

· Website URL; and

· Government-proposed North American Industry Classification System (NAICS) code: 336413.

Based on the Government-proposed NAICS code, identify whether the company is:

· Small Business;

· Woman-Owned Small Business;

· Small Disadvantaged Business;

· 8(a) Certified;

· Historically Underutilized Business Zone (HUBZone) Certified;

· Veteran-Owned Small Business;

· Service-Disabled Veteran-Owned Small Business; and

· Registered in the System for Award Management (SAM).

Respondents shall also provide a statement identifying whether the company is domestically or foreign owned. If foreign owned, identify the country of ownership.

PART II — CAPABILITY SURVEY QUESTIONS

A. General Capability Questions

1. Facility and Services Briefly describe your facility’s capabilities and the nature of the goods and/or services your company provides. Include a description of staff composition and management structure.

2. Relevant Experience Describe your company’s experience performing projects similar in complexity to this requirement. Include, as applicable:

· Contract number;

· Brief description of work performed;

· Period of performance;

· Supported agency or organization; and

· Individual point of contact, such as the Contracting Officer or Program Manager.

3. Classified Material and Data Describe your company’s capabilities for generating, handling, processing, and storing classified material and data.

4. Technical Data and Engineering Capability Describe your company’s capabilities and experience in generating technical data, engineering drawings, and manuals. Identify the software programs used to generate these data products and the formats available for delivered items.

5. Quality Assurance and Test Qualification Describe the quality-assurance processes and test-qualification practices employed by your company. Provide a description of the company quality program, including applicable certifications or standards, such as ISO 9001, AS9100, or equivalent.

6. C-5 Moving Island Actuator Capability The C-5 Moving Island Actuators are integral components of a complex secondary flight-control system. Does your company have knowledge of and experience supporting this type of system? If yes, describe the relevant experience, including similar systems, components, repairs, testing, and aircraft platforms supported.

SUBMISSION DEADLINE AND METHOD

Responses to the capability survey, including qualification requirements, must be received no later than close of business, 45 calendar days after posting of this notice.

Submit responses in a readable electronic format that can be received through a firewall.

Attachments shall not exceed 10 MB per email. Multiple emails are acceptable.

Submit responses by email to:

Procuring Contracting Officer (PCO):

Jeanette Jordan Jeanette.Jordan.2@us.af.mil Program Manager:

Paige Mosley Paige.Mosley.1@us.af.mil

SECTION E — GOVERNMENT TECHNICAL POINT OF CONTACT

The Government technical point of contact for qualification requirements is:

Sam Stahl Samuel.Stahl.3@us.af.mil

AFLCMC/WLSEA

235 Byron Street, Suite 19A Robins AFB, GA 31098

QUESTIONS

Questions regarding this Sources Sought Synopsis or the market-research process should be directed to the PCO, Jeanette Jordan, at Jeanette.Jordan.2@us.af.mil.

Questions regarding technical qualification requirements may be directed to Sam Stahl, at Samuel.Stahl.3@us.af.mil AFLCMC/WLSEA.