Sources Sought_OCONUS_Steam_Sterilizers.docx

SOURCE SOUGHT NOTICE: OCONUS Steam Sterilizers — Defense Health Agency (DHA) Europe

SOURCES SOUGHT NOTICE

OCONUS Steam Sterilizer Standardization — Defense Health Agency (DHA) Europe

MARKET RESEARCH NOTICE — NOT A SOLICITATION

This is a Sources Sought Notice issued solely for market research purposes in accordance with FAR Part 10. It is not a solicitation, Request for Proposal (RFP), Request for Quotation (RFQ), or any other invitation to submit an offer, and no contract will result from it, nor does it commit the Government to issue a solicitation in the future. The Government will not reimburse any costs associated with responding to this notice. Responses will not be considered as proposals and will not be evaluated for award. Information received will be used solely to assess industry capability and inform the Government's acquisition strategy, including whether adequate competition exists among responsible sources. All information submitted will be treated as proprietary and confidential.

1. Purpose The Defense Health Agency (DHA) Contracting Activity, Healthcare Contracting Division – Southeast Branch 6 (Europe) is conducting market research to identify manufacturers and vendors capable of supplying commercial medical/laboratory steam sterilizers (autoclaves) meeting the requirements described below. This notice is issued to determine the extent of competition available in the marketplace prior to finalizing an acquisition strategy.

2. Background / Description of Requirement DHA anticipates a requirement for fourteen (14) commercial medical/laboratory steam sterilizers across three equipment categories — Class B tabletop, large-capacity tabletop, and floor-standing hospital-grade — for use Outside the Continental United States (OCONUS) at DHA facilities in the United Kingdom, Germany, and Turkey. All offered equipment must be FDA cleared/approved and CE marked as a medical device for steam sterilization use.

Total Units

3. Standardization Important: To reduce equipment and maintenance variance across the network, the Government intends to source all fourteen (14) units, across all three equipment categories, from a single manufacturer. Respondents capable of supplying equipment satisfying the specifications of ALL THREE categories described in Section 4 are considered a full-scope source for this requirement. Vendors capable of supplying only one or two of the three categories are still encouraged to respond and should clearly identify which category or categories they can support; this information will be used to assess whether single-source standardization is achievable or whether an alternate acquisition strategy is warranted.

4. Specifications by Category Full, detailed specifications for each equipment category are provided in the attachments. A summary is provided below.

5. Requested Capability Statement Interested vendors are requested to submit a written capability statement addressing the following:

1. Company Information: Legal business name, address, Unique Entity ID (UEI), CAGE code, and primary NAICS code(s).

1. Product Capability: Identify which of the three equipment categories in Section 4 your company can supply, referencing specific model(s) and confirming the ability to meet specifications in the referenced attachment(s). Note the single-source requirement in Section 3 — indicate clearly whether your company can supply all three categories.

1. Regulatory & Environmental Compliance: Does your comparable equipment possess both active FDA clearance AND CE Mark approval? Furthermore, can your equipment natively operate on 230V/50Hz electrical configurations and comply with EN 13060 and/or EN 285 water quality standards required for the European environment?

1. Cost and Pricing Data: For budgeting and market research purposes, provide standard commercial pricing data or a Rough Order of Magnitude (ROM) estimate for the equipment.

1. Warranty Terms: What is the standard manufacturer warranty for these sterilizer models? Additionally, do you offer extended warranty options, and how do those interact with your commercial maintenance plans?

1. OCONUS Shipping: Are you capable of shipping, coordinating delivery and supporting installation/start up functions directly to U.S. military installations in the United Kingdom (RAF Lakenheath), Germany (Landstuhl, Spangdahlem, Vilseck), and Turkey (Incirlik AB)?

1. OCONUS Service Coverage: Do you have the established infrastructure or authorized European service partners required to physically dispatch technicians and perform warranty work/maintenance services at these specific designated locations in the United Kingdom, Germany, and Turkey?

1. Maintenance Plans: What specific types or tiers of commercial maintenance plans do you offer (e.g., preventative maintenance only, full-service parts and labor)? What commercial pricing options are available for these maintenance plans? Maintenance would be considered for a Base + 4 Option Years.

1. Maintenance Training: Do you offer on-site technical training specifically for government maintenance personnel to be conducted on-site in Germany, the UK and Turkey?

1. Relevant Past Performance: Provide examples of similar equipment supplied to U.S. Government or OCONUS medical facilities within the past five (5) years, if available.

6. Submission Instructions Interested parties shall submit a written capability statement via email to the Point of Contact identified above, no later than the Response Due Date identified above.

Responses to, and questions regarding, this Sources Sought Notice must be submitted electronically to sarah.keebaugh.civ@health.mil no later than 31 July 2026 5PM Central European Time. Limit your response to no more than 10 pages, excluding specific model literature/pamphlets. All information submitted must be in English.

Attachments

1. Requirements_and_Technical_Data_ClassB_Tabletop

2. Requirements_and_Technical_Data_FloorStanding_HospitalGrade

3. Requirements_and_Technical_Data_LargeTabletop