SOURCES SOUGHT NOTICE JBMHH Gate Heaters and Fans.pdf

SOURCES SOUGHT NOTICE

THIS IS A Sources Sought Notice ONLY and should not be construed as a solicitation announcement. The submission of this information is for planning purposes only. It is not to be construed as a commitment by the Government to procure any services, nor is it the intent of the Mission and Installation Contracting Command (MICC) – Fort Belvoir to award a contract based on this Request for Information (RFI) or otherwise pay for the information sought. The Government is seeking responses to this Sources Sought Notice from all interested businesses capable of providing the requirement. Small businesses in the SBA 8(a) Business Development program are highly encouraged to submit responses. Other socioeconomic categories (including), historically underutilized business zone, service-disabled veteran-owned, woman-owned small business, etc.)

are highly encouraged to identify capabilities in meeting the requirements.

The Government intends to acquire a contract to provide eight (8) outdoor heaters and eight (8) misting fans, to be exchanged seasonally, for use at the access control points identified in the Specific Tasks section. All units will be operated outdoors and must be suitable for exposure to environmental elements. The Contractor shall provide, emplace, maintain, and recover all equipment. JBMHH will furnish fuel, water, and electricity necessary for operation. The Contractor shall inspect all equipment provided, including ensuring that all electrical cords are adequate and compatible with the required electrical supply.

The contractor shall furnish all labor, tools, materials, and technical expertise required to perform diagnostics, repairs, replacements, and stabilization actions. Routine maintenance shall be conducted during standard business hours; however, the contractor must maintain continuous on-call support to respond to critical failures such as electrical hazards, complete equipment shutdown, or conditions that render the gate unsafe or inoperable. All work shall comply with applicable Army, DoD, and installation safety standards, ensuring uninterrupted support to access control operations.

DISCLAIMER. THIS NOTICE IS ISSUED SOLELY FOR INFORMATION AND

PLANNING PURPOSES – IT DOES NOT CONSTITUTE A REQUEST FOR QUOTE

(RFQ)/INVITATION FOR BID (IFB)/REQUEST FOR PROPOSAL (RFP) OR A

PROMISE TO ISSUE AN RFQ, IFB OR RFP IN THE FUTURE. THIS NOTICE DOES

NOT COMMIT THE U.S. GOVERNMENT TO CONTRACT FOR ANY SUPPLY OR

SERVICE. FURTHER, THE U.S. GOVERNMENT IS NOT SEEKING QUOTES, BIDS

OR PROPOSALS AT THIS TIME AND WILL NOT ACCEPT UNSOLICITED

PROPOSALS IN RESPONSE TO THIS SOURCES SOUGHT NOTICE. THE U.S.

GOVERNMENT WILL NOT PAY FOR ANY INFORMATION OR ADMINISTRATIVE

COSTS INCURRED IN RESPONSE TO THIS NOTICE. SUBMITTALS WILL NOT BE

RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES

NOT PRECLUDE PARTICIPATION IN ANY FUTURE RFQ OR IFB OR RFP, IF ANY IS

ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE

GOVERNMENT-WIDE POINT OF ENTRY. IT IS THE RESPONSIBILITY OF

POTENTIAL OFFERORS TO MONITOR THE GOVERNMENT-WIDE POINT OF

ENTRY FOR ADDITIONAL INFORMATION PERTAINING TO THIS REQUIREMENT.

AFTER A REVIEW OF THE RESPONSES RECEIVED, A PRE-SOLICITATION

SYNOPSIS AND/OR SOLICITATION MAY BE PUBLISHED IN SAM. HOWEVER,

RESPONSES TO THIS NOTICE WILL NOT BE CONSIDERED ADEQUATE

RESPONSES TO A SOLICITATION.

All interested businesses having the ability to deliver the required services may submit capability statements via email to the Contract Specialist, Rosalie B. Horton at rosalie.b.horton.civ@army.mil and the Contracting Officer, Rickey G. Hampton at rickey.g.hampton.civ@army.mil. Responses shall be in a Word or Word-compatible document and shall be limited to no more than five (5) pages. Responses shall be submitted no later than Friday, 06 November 2026, at 3:00 pm ET. Capability statements will not be returned. Must be currently enrolled in System for Award Management (SAM.gov).

Please provide the following information within your capability statement:

1. Name of the firm, point of contact, phone number, email address, Entity Information Number (EIN), CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUB Zone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

The anticipated NAICS code is 532310, General Rental Center and size standard of $9 Million. In your opinion, does this NAICS code fit this requirement? If not, which NAICS code would you suggest and why?

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (including size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

4. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the mailto:scott.d.kukes.civ@army.mil notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7. Recommendations to improve the approach/specifications to acquiring the identified items/services.

All data received in response to this Sources Sought that are marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the POCs identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise because of a response to this Sources Sought Synopsis.

MICC – Fort Belvoir appreciates your assistance with this market research and emphasizes that this notice is for planning purposes only.