A02 SOW JBMHH Gate Heaters and Fans Supply Rentals.pdf

Statement of Work (SOW) JBM-HH Gate Heaters & Fans Supply Rentals

1. Objective: The objective of this contract is to obtain heaters and fans for the access control points.

a) Heaters and fans are for the access control points on Joint Base Myer Henderson Hall (JBM-HH) which encompass Fort Myer, Fort McNair, Henderson Hall and Arlington National Cemetery.

b) Heaters are to be provided, emplaced, maintained, and recovered by the vendor from 1 September to 30 April.

c) Fans are to be provided, emplaced, maintained, and recovered by the vendor from 1 May to 31 August.

d) An adequate electrical cord will be supplied by the vendor solely for the purpose of providing electrical power to the vendor-owned equipment for the duration of its emplacement. The electrical cord must be suitable for outdoor use and compatible with the electrical load required by the equipment. The vendor will inspect the electrical cord, at a minimum, on a quarterly basis to ensure continued serviceability and safe operation.

2. Scope The Government intends to acquire a contract to provide eight (8) outdoor heaters and eight (8) misting fans, to be exchanged seasonally, for use at the access control points identified in the Specific Tasks section. All units will be operated outdoors and must be suitable for exposure to environmental elements. The Contractor shall provide, emplace, maintain, and recover all equipment. JBMHH will furnish fuel, water, and electricity necessary for operation. The Contractor shall inspect all equipment provided, including ensuring that all electrical cords are adequate and compatible with the required electrical supply.

The contractor shall furnish all labor, tools, materials, and technical expertise required to perform diagnostics, repairs, replacements, and stabilization actions. Routine maintenance shall be conducted during standard business hours; however, the contractor must maintain continuous on-call support to respond to critical failures such as electrical hazards, complete equipment shutdown, or conditions that render the gate unsafe or inoperable. All work shall comply with applicable Army, DoD, and installation safety standards, ensuring uninterrupted support to access control operations

3. Specific Tasks

Heater/ Breezer Fan locations: The Contractor shall deliver the Heaters/ Breezer Fans to the locations specified, ready to be utilized.

The vendor will deploy to JBM-HH to set up the heaters and fans in accordance with seasonal requirements at the following locations:

• Fort Myer – Hatfield Gate ID Check Point

• Fort Myer – Hatfield Gate Inspection Point

• Fort Myer – Wright Gate ID Check Point

• Arlington National Cemetery – Old Post Chapel

• Henderson Hall – Main Gate

• Fort McNair – 2nd Street Gate ID Check Point

• Fort McNair – 2nd Street Inspection Point

• Arlington National Cemetery – Memorial Drive Check Point

The vendor shall deliver equipment to JBMHH install, set up, and configure all gate heaters and gate fans in accordance with seasonal operational requirements.

Deployment should occur prior to the onset of extreme weather conditions to ensure uninterrupted support to access control operations and maintain safe working environments for gate personnel.

The contractor shall perform all seasonal setup, testing, and functional verification at the listed locations. The vendor shall ensure all equipment is fully operational upon setup and provide 24-hour emergency availability to respond to any critical failures that compromise life, health, safety, or gate operability. All work shall comply with applicable Army, DoD, and installation safety standards.

Upon delivery, the Contractor shall provide an extension cord that adequately supplies power to the heaters and fans installed at JBMHH gates. Safety guidance recommends the use of a 12-gauge cord with integrated GFCI protection to ensure safe operation during initial setup and seasonal deployment.

The Government is actively coordinating installation of a GFCI-protected outlet at the designated locations. The Contractor shall ensure all cords provided are rated for outdoor use, compatible with the heaters and fans deployed, and compliant with applicable Army and DoD safety requirements.

Seasonal Schedule:

The heaters will be put in place between 1st and 5th September and removed between 1st and 5th April. The fans will be put in place between 1st and 5th April and removed between 1st and 5th September. Any deviation from these dates shall be coordinated between the Contractor and the COR ahead of time in a manner that is acceptable to both the Contractor and the COR. If a unit experiences a malfunction or ceases to operate, the vendor will respond to troubleshoot and repair the equipment or replace the unit if on-site repair is not possible and shop-level maintenance is required. The

Contractor shall maintain the capability to repair or replace any Contractor-provided equipment within a four (4) hour response time, regardless of weather conditions. This requirement ensures uninterrupted environmental support at all Access Control Points and maintains safe working conditions for personnel. AQL: Pass or Fail.

Fan/ Heater Requirements:

The heating units will be no less than 150,000 BTU’s, Infrared Heaters and operate on Diesel fuel.

The fans will be no less than 24 inches, oscillating with multiple speeds and plug into a 110V plug. The fan will have a water tank and be capable of missing the water for a minimum of 4 days of use.

The Contractor will remove each fan weekly for cleaning. This will be accomplished by delivering a freshly provided unit to take the place of the unit that needs service. This will provide a fresh unit at the gate at all times while meeting the cleanliness requirement. The tank and water lines shall be cleaned.

4. Unsatisfactory Performance If the vendor awarded the contract is unable to perform the required tasks in accordance with the contract, the Government will not exercise any option years. Additionally, the vendor will not be considered for any future contract opportunities with the JBM-HH Police Department due to failure to meet performance requirements.

5. Hours of Operation The contractor shall provide, install, maintain, and service all gate heaters and gate fans supporting JBMHH access control points. Equipment must ensure continuous operability during extreme weather conditions to maintain safe, functional, and mission-ready gate operations.

The contractor shall ensure all heaters and fans remain fully operational and shall provide 24-hour emergency availability to address any catastrophic failure affecting gate functionality, guard safety, or mission continuity. Emergency conditions include loss of heating or ventilation that compromises life, health, or safety for personnel assigned to gate operations.

The contractor shall furnish all labor, tools, materials, and technical expertise required to perform diagnostics, repairs, replacements, and stabilization actions. Routine maintenance shall be conducted during standard business hours; however, the contractor must maintain continuous on-call support to respond to critical failures such as electrical hazards, complete equipment shutdown, or conditions that render the gate unsafe or inoperable.

All work shall comply with applicable Army, DoD, and installation safety standards, ensuring uninterrupted support to access control operations.

6. Period of Performance Base Year: 1 Sep 27 to 30 Jun 28 Option Year 1: 1 Jul 28 to 30 Jun 29 Option Year 2: 1 Jul 29 to 30 Jun 30 Option Year 3: 1 Jul 30 to 30 Jun 31 Option Year 4: 1 Jul 31 to 30 Jun 32 6 Month Extension: 1 Jul 32 to 31 Dec 32

7. Place of Performance Joint Base Myer-Henderson Hall which encompasses Fort Myer, Fort McNair, Arlington National Cemetery and Henderson Hall.

8. Type of Contract Firm Fix Priced

9. Recognized Holidays Vendor will be on call 24/7 to include holidays. They will only be called if there is an emergency with one of the units.

The following provides information on recognized holidays for the purpose of the SOW

Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st

M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th

Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

10. Security iWatch The Contractor and all associated subcontractors shall brief all employees on the local iWatch program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 days after the contract is awarded and within two days after new employees commence contract performance, with the results reported to the COR within 15 days after the contract is awarded and within two new employees commence contract performance. Verification of the training shall be provided to the COR within 10 days after completion of the training. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.a spx

OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within 10 days of employment under this contract. List of the training shall be provided to the COR within 10 days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within two days after completion of the training.

E-Verify Program: The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system.

Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx http://www.cdse.edu/catalog/elearning/GS130.html http://www.uscis.gov/e-verify) verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

11. Government Furnished Items and Services Government will provide the access to the areas the vendor will need access, electricity and fuel.

12. Contractor Furnished Items and Responsibilities Vendor shall furnish all rental equipment and supplies needed for the heaters and misters.

13. Contracting Officer Representative (COR) COR will be Brian Daniel, Office: 571- 451-3959 or brian.d.daniel2.civ@army.mil

14. Project Manager Brian Daniel Office: Office: 571-451-3959 or brian.d.daniel2.civ@army.mil mailto:brian.d.daniel2.civ@army.mil mailto:brian.d.daniel2.civ@army.mil