Soole_Source_Packet.pdf

Notice of Intent to Award a Sole Source Procurement

Subject: Purchase of Bermad Control Valve from PSI Technologies Inc.

Document Number: SS-2025-041

Date: 7/09/2025

Written Response Due: 7/16/2025

Time: 3:00 PM EDT

E-mail Address: bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water Administration

Product and/or services to be purchased: Bermad Control Valve from PSI Technologies Inc.

Anticipated Cost: $67,700.00

Sole Source Justification: The Norwood Water Plant recommends the purchase of Bermad control valve repair and maintenance services from PSI Technologies, Inc. PSI Technologies, Inc is sole authorized distributor and service provider for Bermad products in Southeast region of Florida. The purchase of Bermad control valves will support the continued efficiency and continuity at the Norword Water Plant.

Actions to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

PROCUREMENT MANAGEMENT DEPARTMENT

RE: _____________________________________________________________________________

Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

__________________ _________ Finance Director

Chief Procurement Officer (Up to $25,000)

Mario A. Diaz, City Manager (Up to $50,000)

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com

SOLE SOURCE REQUEST FORM

Revised 02/2025

TO: Mario A. Diaz, City Manager

VIA: Chief Procurement Officer

FROM: _____________________________

Department Head (Name & Signature)

DATE: _____________________________

PROCUREMENT MANAGEMENT DEPARTMENT

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Vendor #

Signature

RE:

Fiscal Amount not to Exceed: $

Purpose (How does it align with City NMB Strategic Plan?):

TO:

VIA:

Mario A. Diaz City Manager

Chief Procurement Officer

FROM:

Director

Date

Title/Department mailto:bids@citynmb.com

Company: Date:

Contact: Quote#:

Street: Quote Valid:

CSZ: Terms:

Phone: Shipping:

Email: Prepared By:

Quantity Unit Price Total Price

1 $12,725.00 $12,725.00

10" Bermad Actuator, Bermad # HC Pilot Repair Kits, SST Fittings, 1 $10,000.00 $10,000.00

1 $19,975.00 $19,975.00

1 $15,000.00 $15,000.00

Jesse Emo

19150 NW 8th Ave.

Miami Gardens FL 33169

704-923-2021 jesse.emo@citynmb.com

Well 13

Control Valve Repair & Maintenance Plan

PSI Technologies Inc 3520 Investment Lane Unit #3

Riviera Beach, Florida 33404 Phone: 561-660-0022 Email: brian@psi-techinc.com

Description

Prepaid

CC

Quotation

5/21/2025

CC051325A

90 days

Net 30

City of N. Miami Beach

12" Bermad Main Valve Repair Kit, Bermad #2HCPilot Repair Kits, SST Fittings, Tubing @ Ball Valves, Labor to Rebuild Well 17

Waterplant Lagoon Valve

Materals/MISC

Tubing & Ball Valves, Labor to Rebuild Well 13

Well 17

Main Valve Repair Kit, CRD/CP15 Repair Kit, CP16/CPL Repair Kit, SST Fittings, Tubing & Ball Valves, Labor to rebuid 4" & 16" valve

Well 21

SST Fittings, Tubing & Ball Valves, Labor to Rebuild 8',16",12" & 10"

Operations Center

16" 1001-01 Repair Kit

16'Bermad Main Valve Repair Kit, Bermad #3HC, 100-01 Hytrol

8" 100-01 Mai Valve Repair Kit

8" Bermad Main Valve Repair Kit, Bermad # 3 Pilot Repair Kit, 16" Bermad Main Valve Repair Kit, Bermad #2+AC Pilot Repair Kis, 12" Bermand Main Valve Repair Kit, Bermad #2HC Pilot Repair Kits

10" Bermad Main Valve Repair Kit, Bermad#2HC Pilot Repair Kits, 12" 100-01 Hydtrol Main Valve Repair Kit

‘Quality Products, Professionally Applied, Exceptional Service and Support’ mailto:jesse.emo@citynmb.com mailto:jesse.emo@citynmb.com mailto:jesse.emo@citynmb.com mailto:jesse.emo@citynmb.com

12" Bermad Actuator, Bermad #2HC Pilots, SST Fittings, Tubing $10,000.00 10,000.00$

& Ball Vlave, Labor to rebuild Well 21

TOTAL $ 67,700.00$

‘Quality Products, Professionally Applied, Exceptional Service and Support’

Date: April 21, 2025

To: Eric Doverspike PSI Technologies

Re: BERMAD distribution for Florida

To Whom it May Concern:

PSI Technologies is the exclusive representative for BERMAD Water Control Valves, Air Valves, and Mag Meters for all counties in Florida east of Tallahassee. They are responsible for sales, marketing, and aftermarket support of all products sold into the Water and Wastewater markets.

Charles Claussen National Manager, Water Wastewater Division