SOO_M67400-26-RFI-0002_ISTF Aggregate Material Organization.pdf

Marine Corps Installation Pacific (MCIPAC)

Regional Contracting Office (RCO)

Statement of Objectives (SOO)

1. Purpose

The purpose of this contract is to provide a comprehensive commercial solution for the receipt, organization, and management of aggregate material at the designated U.S. Government (USG)-owned stockyard located at the Ie

Shima Training Facility (ISTF) site in Okinawa, Japan. The contractor will be responsible for receiving up to 52,000 cubic yards of aggregate material and ensuring its effective organization within the stockyard area. The contractor will also implement dust mitigation strategies, adhere to safety standards, and ensure operational efficiency while working in close coordination with USG personnel. This contract is critical to the timely and successful completion of various construction projects, including the repair and maintenance of the ISTF expeditionary flight line.

2. Scope of Mission

The scope of this contract encompasses several key responsibilities, which the contractor must execute with precision and efficiency. The first primary task is the receipt of up to 52,000 cubic yards of aggregate material, which must be organized within the pre-designated stockyard at the ISTF location. This material will be delivered over several months, and the contractor must ensure that the delivery process proceeds smoothly and that the aggregate is received without delays or discrepancies.

As part of the material organization, the contractor is required to arrange the aggregate within the stockyard's perimeter, ensuring efficient use of space while preventing any material spillage outside the designated area.

Additionally, the contractor must implement effective dust mitigation measures during all phases of mobilization, demobilization, material receipt, and organization. Dust mitigation must comply with all relevant USG, Japanese, and local regulations. The contractor is also required to maintain safety at all times, adhering to USG, Government of Japan (GOJ), and local safety regulations. Safety procedures will be critical due to the scale of the operation and the environment in which the work is being carried out.

The contractor must work closely with the USG to deconflict their operations with the ongoing construction of the stockyard itself. While the construction of the stockyard is not part of this contract, the contractor’s operations will overlap with this construction, requiring careful coordination. It is important to note that delays or disruptions caused by the contractor's operations could negatively impact the overall project schedule.

3. Period and Place of Performance

The period of performance for the contract is expected to begin no earlier than 7 January 2026, and no later than 31

January 2026. The base period of performance will run through 30 March 2026, with the possibility of two (2) additional three-month option periods. The place of performance will be the ISTF stockyard location in Okinawa, Japan, where all contractor operations will take place. The contractor should be aware that the operational environment may pose logistical challenges, including limited access to transport infrastructure during certain times due to weather or ongoing military exercises.

4. Background

The USG has an ongoing contract for the repair of the ISTF expeditionary flight line, which includes the delivery of aggregate material necessary to complete the construction and repair of the runway. Deliveries began in December

2024, and the USG has been receiving aggregate material using its personnel, equipment, and some contracted services. However, as the construction progresses, the USG will no longer be able to support the receipt and organization of aggregate material, which is why the responsibility will be transitioned to the contractor under this new contract.

The aggregate material to be delivered is critical to the completion of various construction projects at ISTF. These include not only runway repairs but also other construction efforts that will support operational readiness and local infrastructure. The timely and efficient receipt of this material is essential, as any delays could have significant operational and political consequences.

5. Performance Objectives

The contractor shall be responsible for the following key performance objectives to ensure the efficient and timely receipt, organization, and management of the aggregate material at the ISTF stockyard:

Aggregate Receipt and Material Organization

The contractor must receive and organize up to 52,000 cubic yards of aggregate material into the designated stockyard area at ISTF. This will require careful coordination with the USG and the Aggregate Delivery Contractor

(ADC), who will be responsible for delivering the material. The contractor will be required to develop a clear and efficient plan for material organization, ensuring that the aggregate is properly stored within the designated stockyard perimeter. The contractor must prevent any spillage or overflow of material beyond the stockyard boundaries.

The contractor must be prepared to handle deliveries that involve multiple modes of transport, including dump trucks, barges, and ferries. Special attention should be given to the nature of the aggregate material, which contains

"fines" that are crucial for the material's proper compaction. As the aggregate piles up, the contractor may need to adjust its approach to ensure that material is placed appropriately and compacted without creating significant disruption to the stockyard's operations. This task will require effective scheduling and precise execution to maintain the integrity of the stockyard and its layout.

Deconfliction with Stockyard Construction

The construction of the stockyard is ongoing and is expected to coincide with the delivery and receipt of the aggregate material. Although the construction of the stockyard itself is not part of this contract, the contractor must coordinate its activities with the USG to avoid any interference with stockyard construction. The stockyard construction may involve using a portion of the aggregate material to create large bags for external barriers around the stockyard. The contractor will need to collaborate with the USG to ensure that the timing and execution of stockpile organization do not conflict with the stockyard's construction activities. Additionally, the contractor must ensure that the ongoing construction of the stockyard walls, which will be used to contain the aggregate and mitigate dust, is considered when planning the layout and storage of the aggregate material.

Dust Mitigation

The contractor is required to implement dust mitigation measures throughout the duration of the contract, including during the mobilization, demobilization, receipt, and organization of the aggregate material within the stockyard.

Dust control is essential to minimize environmental and health risks, as well as to comply with USG, Japanese, and local environmental regulations. The contractor must ensure that dust mitigation methods exceed the minimum required standards and submit any proposed methods for approval before implementation.

If the contractor proposes additional dust mitigation measures that exceed the standard requirements, these should be submitted to the USG for approval, as they may not be considered an allowable cost under this contract if not pre-approved. The contractor's approach to dust mitigation will be evaluated for its feasibility and effectiveness in maintaining a safe and compliant work environment.

Safety Compliance

The contractor must adhere to all safety regulations stipulated by the USG, Government of Japan (GOJ), and local authorities, ensuring that the worksite is safe for all personnel involved in the project. The contractor will be responsible for implementing a comprehensive safety plan, which includes worker training, equipment safety standards, and emergency procedures. Additionally, the contractor must communicate regularly with the Ie Village

Government Office to ensure compliance with local regulations and safety practices related to the use of local infrastructure, such as the ferry, roads, and barge services.

Mobilization and Equipment Accountability

The contractor is responsible for providing all necessary equipment, operators, and personnel required for the successful receipt and organization of the aggregate material. Mobilization of equipment and personnel must begin no later than 31 January 2026 and be completed by 7 January 2026. The contractor must coordinate the transportation of equipment and personnel to the ISTF site, ensuring that all necessary resources are available on-site when required.

Furthermore, the contractor must ensure equipment readiness and availability throughout the contract duration. This includes providing equipment maintenance, conducting preventive maintenance, and ensuring that all vehicles and machinery are in operational condition. A comprehensive plan for equipment replacement and the provision of backup equipment should be included in the contractor's proposal to mitigate any potential downtime.

Sustainment and Maintenance

The contractor is responsible for maintaining all equipment and personnel required for the timely and successful completion of aggregate receipt and material organization. This includes ensuring equipment is ready for use, maintaining a supply of necessary materials such as fuel, parts, lubricants, and water, and ensuring personnel are properly rested and provided with necessary facilities.

Key sustainment tasks include:

• Equipment accountability and readiness

• Fuel transportation, storage, dispensing, and disposal

• Maintenance and upkeep of heavy equipment, including the creation of an equipment replacement plan

• Forward stocking of parts, lubricants, and maintenance materials

• Preventive and corrective maintenance procedures

• Water sourcing, transportation, storage, dispensing, and disposal

• Waste disposal, including trash, portajons, metals, and hazardous waste

• Transportation of personnel to and from the ISTF site, including any necessary accommodations or rest areas

The contractor must be able to sustain all operations without assistance from the USG to ensure that the receipt and organization of aggregate material proceeds smoothly and without delays.

Management and Communication

The contractor shall be responsible for managing all aspects of the contract, including coordinating with the USG, GOJ, Ie Village Government, and other relevant stakeholders. This involves providing a project management plan, identifying key personnel, and ensuring clear communication throughout the project's lifecycle.

The contractor must provide a detailed organizational chart, including both internal and external stakeholders, and describe the communication flow between all parties. The contractor’s project manager will work directly with the

Contracting Officer's Representative (COR) to address any issues that arise during the project, and the management plan should include protocols for ensuring timely responses to schedule changes, regulatory requirements, and safety concerns.

De-Mobilization

Upon completion of the contract, the contractor will be required to de-mobilize and remove all equipment and personnel from the ISTF site. The contractor must restore any USG areas used for staging equipment and personnel to their original condition. The contractor will also be responsible for properly disposing of any remaining materials or waste associated with their operations.

6. Operating Constraints

There are several operating constraints that the contractor must be aware of when executing the tasks outlined in this contract. One major constraint is the weather, particularly during the typhoon season. The contractor will need to prepare for potential weather-related delays, which may affect transport logistics, material receipt, and overall schedule adherence. If adverse weather conditions are encountered, the contractor must be flexible and able to adjust the schedule in coordination with the USG, ensuring that delivery operations resume as soon as it is safe to do so.

Another operational constraint is the infrastructure limitations associated with the port at Ie Jima. This is the only port available for the mobilization and demobilization of equipment and personnel. Therefore, the contractor must coordinate with the USG to schedule and utilize the port facilities effectively. Delays or disruptions at this port could have a cascading effect on the schedule, so careful planning and coordination are crucial.

Additionally, the stockyard is still under construction, which will require the contractor to work around construction activities that may impact available space or the timing of certain operations. The contractor must manage its activities to avoid conflicts with the stockyard’s ongoing construction and must ensure that its operations do not interfere with the USG’s work.

Finally, there is a political sensitivity to the timely receipt of aggregate deliveries, as delays may strain relations with the local Okinawan population and disrupt USG operations. Therefore, the contractor must be diligent in ensuring that there are no contractor-caused delays and that all deliveries are received on schedule.

7. Additional Information for Interested Vendors

1. Security and Mobilization Considerations: The contractor will need to plan for mobilization and security requirements. While the stockyard area will be secured, there may be additional coordination required to ensure safe passage for personnel and equipment within the base.

2. Cooperation with Local Authorities: The contractor must work with the Ie Village Government Office to comply with local infrastructure regulations, including ferry, barge, and road usage.

3. Environmental and Cultural Sensitivity: The contractor must adhere to environmental guidelines during operations, particularly in managing the aggregate material, dust mitigation, and handling any waste products. Additionally, consideration must be given to cultural and community impacts, particularly in regards to the use of local infrastructure and the impact of ongoing construction.

4. Interested vendors shall provide the following in their response to this solicitation:

• Contractor Statement of Work (CSOW): A detailed statement outlining how the vendor intends to meet the objectives and tasks specified in the Statement of Objectives (SOO). This document must include a comprehensive plan, schedule, and methods for performing the required services, ensuring that all performance objectives are addressed.

• Contract Work Breakdown Structure (CWBS): A detailed breakdown of all tasks and subtasks required to fulfill the contract. This structure should clearly indicate how each element of the work will be organized, executed, and monitored, aligning with the performance objectives outlined in the

SOO.

• These two documents, CSOW and CWBS, will be incorporated into the resulting contract and serve as the primary guidelines for monitoring and evaluating the contractor’s performance throughout the contract period.