RFI_M67400-26-RFI-0002_ISTF Aggregate Material Organization.pdf

M67400-26-RFI-0002

Sources Sought Announcement for the Marine Corps Installations Pacific- Marine Corps Base Camp Butler

(MCIPAC-MCBB), United States Marine Corps (USMC)

Ie Shima Training Facility Aggregate Receipt and Material Organization Services

The United States Government (USG) intends to compete a Firm-Fixed Price service contract for management of no more than 52,000 Cubic Yards of aggregate material being delivered over time to the USG-owned Ie Shima Training Facility (ISTF) based on Ie Jima an island province of Okinawa, Japan. This is a SOURCES SOUGHT NOTICE for Market Research ONLY to determine the availability of the requested services and to allow interested vendors to provide feedback prior to the solicitation period. The vendor-provided information will be used to educate the government’s acquisition strategy and statement of objectives (SOO).

The MCIPAC Regional Contracting Office (RCO) is planning on issuing a solicitation pursuant to the authority in

FAR 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services. An award is expected to be issued in late December 2025, with performance commencing at ISTF NLT 31 January 2026 with an estimated completion of NLT 30 June 2026.

The anticipated contract vehicle is a firm fixed price purchase order with one 3-month base period and two 3-month option periods.

NAICS Code (PRIMARY): 532412 Construction, Mining, and Forestry Machinery and Equipment Rental Leasing

NAICS Code (ALTERNATE): 212312- Crushed and Broken Limestone Mining and Quarrying

PSC: S215 housekeeping- warehousing/storage

Instructions to Interested Vendors:

Interested vendors shall respond to this notice by providing the following information to assist the USG in identifying alternative methods or changes to the SOO that can meet the Government’s needs. The information provided should address the following:

Requested Information Description

a. Planned Equipment

Listing

Provide a detailed list of equipment to be used in the stockpile management services, including specifications, model numbers, and capabilities. Include any specialized equipment for the handling and storage of coral aggregate. Include any risks associated with equipment failure, delays in equipment delivery, or the need for specialized equipment that could disrupt operations.

b. Mobilization Plan Outline the plan for mobilizing personnel and equipment to the government facility.

Describe any potential challenges or considerations related to mobilization in

Japan, particularly if specialized equipment or personnel are required. Include any risks related to customs clearance, equipment transport issues, and the ability to deploy personnel or equipment in a timely manner.

c. Contractor to

Contractor Hand-off of

Aggregate Material

Describe the process and procedures to transfer the aggregate material between contractors, including logistics, documentation, and any necessary inspections.

Detail any quality control measures to ensure the aggregate meets specifications upon hand-off. Include any risks associated with the transfer process, such as damage to material during hand-off, discrepancies in material quality, or delays in the hand-off.

d. Material Organization

Within the Confines of the Allotted Space

Provide a plan for organizing the coral aggregate material in the designated storage area. Specify any methods or systems for tracking and inventory management of the stockpiled materials. Identify any risks related to inadequate space planning, incorrect inventory tracking, or loss of material.

e. Sustainment, Maintenance, Outline how the contractor will manage the long-term sustainment of the stockpile, including any maintenance, replacement, or upkeep activities required to ensure the

Replacement, and

Upkeep Plan material remains in a usable condition. Identify any risks related to material degradation, improper maintenance procedures, or equipment breakdowns.

f. Delivery Schedule

Deconfliction Plan

Describe how the contractor will manage scheduling to avoid conflicts and delays.

This includes operator hours, weather adjustments, and how the contractor will respond to schedule changes issued by the U.S. Government (USG). Specifically address: 1. Plans for deconflicting the delivery schedule 2. Adjustments to the schedule based on weather conditions 3. Procedures for handling USG-directed schedule changes within 72 hours of the event. Include risks associated with weather delays, equipment unavailability, or scheduling conflicts with other contractors.

g. Communications Plan Provide a plan for communication between the U.S. Government (USG), Government of Japan (GOJ), and local government entities. Include protocols for regular meetings, notifications of schedule changes, and any reporting requirements. Specify how the contractor will maintain timely and effective communication with all stakeholders throughout the duration of the contract.

Identify any risks related to missed meetings, language barriers, or misaligned schedules that could cause delays or misunderstandings.

h. Pricing Information and Historical Data

Provide any available historical pricing information that could assist in the government’s cost estimate for the stockpile management services. Include labor rates for equipment operators, historical prices of coral aggregate and other materials, and typical maintenance costs associated with stockpiling and equipment used in this type of operation. If applicable, provide examples of similar contracts or services previously performed, including the contract value, scope of work, and duration. Include any risks related to inaccurate historical data or market volatility that could impact cost estimates.

i. Overall Risks

Associated with These

Services

Provide an assessment of potential risks related to the execution of stockpile management services for coral aggregate, including but not limited to environmental risks, logistical challenges, safety concerns, and risks related to scheduling delays (e.g., weather conditions, geopolitical considerations, etc.).

Describe how these risks will be managed and mitigated to ensure the successful completion of the contract.

Questions/Submissions

Requests for phone conversations must be scheduled >72 hours in advance and during the sources sought period.

Questions must still be submitted in written per the instructions below.

Submission Instructions:

Please submit your response to this Sources Sought notice by November 20, 2025 @ 0800 JST. All responses should be sent via email to:

Mr. Keiji Hiyajo: keiji.hiyajo.ln@usmc.mil

Mr. Jun Ishikawa: jun.ishikawa.ln@usmc.mil

Maj Erich Lamm: erich.lamm@usmc.mil

GySgt Geronimo Lopez: geronimo.lopez.mil@usmc.mil

Responses should be no longer than 6 pages, and should be in PDF format.

All questions regarding this Sources Sought notice must be submitted by November 17, 2025 @ 0800 JST to allow adequate time for responses. Any inquiries received after this date may not be considered. Please direct questions to the points of contact above. For all questions utilize Enclosure 1 - M67400-26-RFI-0002_QA_Form

Please note that this is NOT a Request for Quotation, a promise to contract, or a commitment of any kind on the part of the Government. There will be no debrief, evaluation letters, and/or results to be issued to interested parties that choose to respond. Information obtained from this Sources Sought notice is for market research purposes ONLY, to determine interest in the contract from industry and industry-recommended changes to the USG’s approach prior to solicitation. All information received in response to this Sources Sought Notice marked or designated as proprietary mailto:jun.ishikawa.ln@usmc.mil information will not be released outside the Government. The Government shall not reimburse or assume any cost incurred by interested parties that respond to this notice.