Section C Final - Attachment 2.docx
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- Attached to
- E-Gov Travel Services 2. 0 (ETS2) Federal contract opportunity
- Solicitation number
- SOL__QMAD-JM-100001-N
- Issued by
- GSA Federal Acquisition Service
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Section C - Statement of Work Attachment 2
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Text version
GSA SOLICITATION QMAD-JM-100001-N
Attachment 2 – ETS2 Authorization, Booking, and Expense Flow August 23, 2010 image1.emf oleObject1.bin <Process Name>
<Function>
No
ETS2 Authorization, Booking and Expense Flow
Booking
Authorization
Fulfillment
Expense
Planning
Business requirement for travel
Traveler uses ETS2 OBT to evaluate options (without booking)
Traveler books itinerary via ETS2 OBT
Authorization granted?
PNR created by ETS2 OBT or by TMC
Final Itinerary confirmed / approval documented
Traveler is notified of Completed Travel Authorization and documented in PNR/ Authorization interfaces to agency financial system for obligation of funds
TA and booking data flow into voucher system
Traveler receives verbal Authorization to travel
Voucher approved?
Traveler scans or faxes receipt images
Traveler modifies voucher in TAVS
Traveler completes all missing elements of expense report and edits the Other estimated expenses with actual amounts
Completed Travel Voucher/ Voucher submitted to agency financial system for payment
Traveler is notified and using TAVS, modifies TA request as necessary for re-consideration
Supervisor receives notice of pending voucher approval
PNR is managed by Mid-Office automation for QC, record finishing, and continued monitoring for ticket usage
Legend
Travel Authorization Voucher System
Offline Process
TAVS
Reflects actual practice for some reservations
Traveler signs into the ETS2 travel portal
Using booking information, Traveler completes TA and submits for approval
Alternatively
Alternatively, Traveler calls TMC for travel planning and booking
When authorization is received, PNR is final checked. When complete and error-free, PNR is ticketed and confirmed with traveler
Supervisor receives notice of pending travel requests
Yes
Yes – OK to ticket
Passenger Name Record
PNR
Viable Alternatives to Travel?
Video conference alternatives
Yes
Agency Option
ETS2 Vendors are encouraged to explore how the TA could be auto-generated by the ETS2 OBT
Mid-Office measures against ETS2 and TMC requirements. Notifies QC or Booking agent of any PNR anomalies or remaining requirements
File details come from the government source that posted it. Updated .