The file's text, extracted by GovTribe without its formatting.
GSA SOLICITATION QMAD-JM-100001-N
August 23, 2010
GSA SOLICITATION QMAD-JM-100001-N
Attachment 10 – Explanatory Codes August 23, 2010
Attachment 10 Explanatory Codes This attachment establishes the framework for standardized, text based Explanatory Codes (ECs) for inclusion in the travel booking record. The desired outcome is to ensure optimum availability of booking data for itinerary review and approval, comprehensive reporting purposes and analysis to support ETS2 Travel Management objectives. The government is providing the framework described in this document however, looks to the Offeror’s proposal to establish how it will best achieve the stated performance outcome.
All applicable Explanatory Codes shall be recorded in User Definable Interface Data Storage (UDIDS) remarks (or their equivalent) of each ETS2 PNR, such that the Explanatory Response text can be readily incorporated into the body of the traveler’s invoice/itinerary, and included in reports prepared by the fulfilling TMC, if requested by the customer agency. It is acknowledged that to meet all of the intended objectives, it may be necessary to duplicate (as remark items) some informational elements that are already present in the PNR in other forms.
Reporting elements mandated by the FTR, are summarized in Section I, Mandatory Explanatory Codes Stipulated by the FTR below, and are mandatory in all cases. The balance of the Explanatory Codes addressed in Section II, Notional Explanatory Codes are notional and represent additional transactional information and advice that may be required at the customer agency’s option, as specified in the agency’s Task Order. The ETS2 Provider shall implement automation and automation-assisted functionality in TAVS, POS, and MID as necessary to enable and ensure accurate capture and recording of all implemented EC information for all PNRs whether originated under OTRS or ATRS.
Some informational elements cannot be determined without assistance from the traveler or User. For such items, Traveler Selectable (TS) EC shall be required. Note that it may not be possible to compel Travelers/Users to comply with certain Traveler Selectable (TS) EC implemented on behalf of customer agencies. Therefore, all TS EC shall include a default value, indicating No Response by User.
Response Codes may be two or three digit, alphanumeric data elements that are associated with longer formed, standardized Explanatory Response text. For ease of interpretation by the reader, all EC elements presented to the User (whether in text [itineraries, reports], or in the ETS2 application user interface), shall be presented in their long form syntax shown in the following table.
The following list of mandatory and notional EC elements, together with any additional items cited in Attachment 11, comprises the reportable reason codes that the government believes it is most likely to request over the duration of the contract. The list is not however, intended to be all inclusive and may not include all EC needed to support the requirements of all Agency customers, and may be modified in the respective Task Order. For any given agency customer, the EC requested, may be all or a subset of the items listed here or otherwise referred to in Section C, including the Attachments. EC elements not included in this list may also be requested. Further, mandatory EC requirements may change over the life of the contract term, as necessitated by updates or changes to the FTR or other applicable laws or regulation. In such cases, Contractor shall accommodate the associated changes to EC without additional charge to the Government.
I. Mandatory Explanatory Codes Stipulated by the FTR The FTR stipulates certain reporting requirements, including conformation to the following Reason Codes justifying non-use of GSA Contract City Pair Airfares. Provision must be made to accommodate reporting of itineraries traveling CPP city pair markets but not utilizing CPP contract fares. More granular ECs, if implemented, shall be mapped to the following Reason Codes for this specific reporting requirement.
| EC Item |
| Response Code |
| Explanatory Response |
| Probable Data Source[endnoteRef:1] [1: ] |
Travel Purpose Codes
| Travel Purpose ID |
| P1 |
| EMPLOYEE EMERGENCY |
| TAVS, POS, TS |
| Travel Purpose ID |
| P4 |
| CONFERENCE |
| TAVS, POS, TS |
Reason for Non-use of Contract City Pair Fare
| CPP Non-Use Reason Code |
| C0 |
| Contract fare used or No contract fare exists for city-pair market |
| POS, TS |
| CPP Non-Use Reason Code |
| C1 |
| Space on a scheduled contract flight is not available in time to accomplish the purpose of travel. |
| POS, TS |
| CPP Non-Use Reason Code |
| C2 |
| Use of contract service would require traveler to incur unnecessary overnight lodging costs which would increase the total cost of the trip. |
| POS, TS |
| CPP Non-Use Reason Code |
| C3 |
| The contract carrier’s flight schedule is inconsistent with explicit policies of individual federal departments and agencies where applicable to schedule travel during normal working hours |
| POS, TS |
| CPP Non-Use Reason Code |
| C4 |
| A non-contract carrier offers a lower fare to the general public that, if used, will result in a lower total trip cost to the Government (the combined costs of transportation, lodging, meals, and related expenses considered) |
[Note: This exception does not apply if the contract carrier offers the same or lower fare and has seats available at that fare, or if the fare offered by the non-contract carrier is restricted to Government and military travelers performing official business and may be purchased only with a contractor-issued charge card, centrally billed account (e.g., YDG, MDG, QDG, VDG, and similar fares) or GTR where the two previous options are not available.]
POS, TS
| CPP Non-Use Reason Code |
| C5 |
| Cost effective rail service is available and is consistent with mission requirements |
| POS, TS |
| CPP Non-Use Reason Code |
| C6 |
| Smoking is permitted on the contract air carrier and the nonsmoking section of the contract aircraft is not acceptable to traveler. |
| POS, TS |
Reason for Using Non-US Carrier
Non-US Carrier Reason Code
| R1 |
| Use of a foreign air carrier is determined to be a matter of necessity in accordance with FTR §301-10.138 |
| POS, TS |
| R2 |
| The transportation is provided under a bilateral or multilateral air transportation agreement to which the United States Government and the government of a foreign country are parties, and which the Department of Transportation has determined meets the requirements of the Fly America Act. |
| POS, TS |
| R3 |
| Traveler is an officer or employee of the Department of State, United States Information Agency, United States International Development Cooperation Agency, or the Arms Control Disarmament Agency, and travel is paid with funds appropriated to one of these agencies, and travel is between two places outside the United States. |
| POS, TS |
| R4 |
| No U.S. flag air carrier provides service on a particular leg of the route, in which case foreign air carrier service may be used, but only to or from the nearest interchange point on a usually traveled route to connect with U.S. flag air carrier service. |
| POS, TS |
| R5 |
| A U.S. flag air carrier involuntarily reroutes travel on a foreign air carrier. |
| POS, TS |
| Non-US Carrier Reason Code |
| R6 |
| Service on a foreign air carrier would be three hours or less, and use of the U.S. flag air carrier would at least double en route travel time. |
| POS, TS |
| R7 |
| Costs of transportation are reimbursed in full by a third party, such as a foreign government, international agency, or other organization. |
| POS, TS |
| R8 |
| International Travel - Use of U.S. flag air carrier (nonstop) service would extend travel time, including delay at origin, by 24 hours or more. |
| POS, TS |
| R9 |
| International Travel - No U.S. flag air carrier (nonstop) service available. U.S. flag air carrier service available on one or more portion of the route but use of such service (on one or more of these portions) when compared to using a foreign air carrier, would: |
(a) Increase the number of aircraft changes traveler must make outside of the U.S. by 2 or more; or
(b) Extend travel time by at least 6 hours or more; or
(a) Require a connecting time of 4 hours or more at an overseas interchange point
POS, TS
| R10 |
| Travel is between two places outside the United States - U.S. flag air carrier provides service between my origin and my destination but when compared to using a foreign air carrier, such use would either: |
(a) Increase the number of aircraft changes traveler must make en route by 2 or more; or
(b) Extend travel time by 6 hours or more; or
(c) Require a connecting time of 4 hours or more at an overseas interchange point
POS, TS
| EC Item |
| Response Code |
| Explanatory Response |
Probable Data
| EC Item |
| Response Code |
| Explanatory Response |
| Probable Data Source[endnoteRef:2] [2: ] |
For all Air itineraries… If the booking includes FIRST CLASS segments…
| F1 |
| NO COACH-CLASS ACCOMMODATIONS ARE REASONABLY AVAILABLE (WITHIN 24 HOURS OF MY PROPOSED DEPARTURE OR ARRIVAL TIME) |
| F2 |
| I HAVE AN AGENCY-CERTIFIED MEDICAL DISABILITY OR OTHER SPECIAL NEED |
| F3 |
| MY AGENCY HAS DETERMINED THAT EXCEPTIONAL SECURITY CIRCUMSTANCES EXIST |
| F4 |
| THIS IS REQUIRED BECAUSE OF MY AGENCY MISSION, CONSISTENT WITH MY AGENCY'S INTERNAL PROCEDURES |
If the booking includes BUSINESS CLASS segments…
UG Justification
| B1 |
| I HAVE AN AGENCY-CERTIFIED MEDICAL DISABILITY OR OTHER SPECIAL NEED |
POS, TS
| B2 |
| MY AGENCY HAS DETERMINED THAT EXCEPTIONAL SECURITY CIRCUMSTANCES EXIST |
| B3 |
| COACH-CLASS ACCOMMODATIONS ON AN AUTHORIZED/APPROVED FOREIGN AIR CARRIER DO NOT PROVIDE ADEQUATE SANITATION OR HEALTH STANDARDS |
| B4 |
| NO COACH-CLASS ACCOMMODATIONS ARE PROVIDED FOR REGULARLY SCHEDULED FLIGHTS BETWEEN MY ORIGIN AND DESTINATION POINTS |
| B5 |
| MY TRANSPORTATION COSTS ARE PAID IN FULL THROUGH AGENCY ACCEPTANCE OF PAYMENT FROM A NON-FEDERAL SOURCE |
| B6 |
| MY ORIGIN AND/OR DESTINATION ARE/IS OCONUS AND THE SCHEDULED FLIGHT TIME (INCLUDING STOPOVERS AND CHANGE OF PLANES) EXCEEDS 14 HOURS |
| B7 |
| THIS WILL RESULT IN AN OVERALL COST SAVINGS TO THE GOVERNMENT BY AVOIDING ADDITIONAL SUBSISTENCE COSTS, OVERTIME, OR LOST PRODUCTIVE TIME |
| B8 |
| NO SPACE IS AVAILABLE IN COACH-CLASS ACCOMMODATIONS IN TIME TO ACCOMPLISH MY MISSION, WHICH IS URGENT AND CANNOT BE POSTPONED |
| B9 |
| REQUIRED BECAUSE OF AGENCY MISSION, CONSISTENT WITH AGENCY'S INTERNAL PROCEDURES |
| POS, TS |
RAIL BOOKINGS RELATED
If the Rail Fare selected is “Other than Coach”… Which Explanatory Code best describes the justification for “Other than Coach” upgraded train service?
| UG Justification |
| T1 |
| NO COACH-CLASS ACCOMMODATIONS ARE REASONABLY AVAILABLE (WITHIN 24 HOURS OF MY PROPOSED DEPARTURE OR ARRIVAL TIME) |
| POS, TS |
| T2 |
| I HAVE AN AGENCY-CERTIFIED MEDICAL DISABILITY OR OTHER SPECIAL NEED |
| POS, TS |
| T3 |
| MY AGENCY HAS DETERMINED THAT EXCEPTIONAL SECURITY CIRCUMSTANCES EXIST |
| POS, TS |
| T4 |
| COACH-CLASS ACCOMMODATIONS ON AN AUTHORIZED/APPROVED FOREIGN RAIL CARRIER DO NOT PROVIDE ADEQUATE SANITATION OR HEALTH STANDARDS |
| POS, TS |
| T5 |
| THIS IS REQUIRED BECAUSE OF MY AGENCY MISSION, CONSISTENT WITH MY AGENCY'S INTERNAL PROCEDURES |
| POS, TS |
If booking is for an “Extra Fare Train”…[footnoteRef:1] [1: A train that operates at an increased fare due to the extra performance of the train (i.e., faster speed or fewer stops).]
Which Explanatory Code best describes the justification for “Extra Fare” upgraded train service?
| UG Justification |
| T6 |
| MY AGENCY HAS DETERMINED THAT THIS IS ADVANTAGEOUS TO THE GOVERNMENT |
| POS,TS |
| T7 |
| MY AGENCY HAS DETERMINED THAT EXCEPTIONAL SECURITY CIRCUMSTANCES EXIST |
| POS,TS |
SHIP BOOKINGS RELATED
If the Booking Class is “Other than Lowest First Class”… Which Code best describes the justification for “Other than lowest First Class” upgraded ship service?
| UG Justification |
| S1 |
| LOWEST FIRST-CLASS ACCOMMODATIONS ARE NOT AVAILABLE |
| POS,TS |
| S2 |
| I HAVE AN AGENCY-CERTIFIED MEDICAL DISABILITY OR OTHER SPECIAL NEED |
| POS,TS |
| S3 |
| MY AGENCY HAS DETERMINED THAT EXCEPTIONAL SECURITY CIRCUMSTANCES EXIST |
| POS,TS |
| S4 |
| THIS IS REQUIRED BECAUSE OF MY AGENCY MISSION, CONSISTENT WITH MY AGENCY'S INTERNAL PROCEDURES |
| POS,TS |
II. Notional Explanatory Codes The vision and desired performance outcome for ETS2 includes the propagation of best practices for federal travel management that improves the efficiency and effective use of government travel spend. A best practice is defined as a tactic implemented in more than one organization that yields operational effectiveness and superior performance. In order to enable each customer agency to more effectively control and manage its travel spend, and achieve their desired threshold of performance, the Offeror shall offer to its customer agencies, additional, optional Explanatory Codes to facilitate more informed travel authorization, transactional analysis, and improved travel program management.
This document does not provide a comprehensive list of notional EC that may be required to satisfy the requirements of all agency Task Orders. It is considered supplementary guidance in support of the above stated outcome and looks to the Offeror’s proposal to establish how it will achieve the stated performance outcome.
| EC Item |
| Response Code |
| Explanatory Response |
| Probable Data Source |
| Authorization |
| AUT |
| TRAVEL AUTHORIZATION NUMBER |
| TAVS, POS |
PNR Type[footnoteRef:2]++ [2: ++ Responses to this item are Additive. Record all that apply.]
| HOP |
| HOTEL ONLY BOOKING / INVOICE |
| MID |
| COP |
| CAR ONLY BOOKING / INVOICE |
| MID |
| REF |
| PARTIAL REFUND |
| MID, POS |
| Booking Date |
| OBD |
| ORIGINAL BOOKING DATE = MM/DD/YY |
| MID, POS |
| Booking PCC |
| PCC |
| GDS / BOOKING PCC = SAB / ABC123 |
| MID, POS |
| PNR Locator |
| LOC |
| PNR LOCATOR |
| MID, POS |
| Multi-Source |
| MSC |
| INCLUDES NON GDS SUPPLIER, FARE OR INVENTORY |
| MID, POS |
| Booking Mode |
| PSO |
| POS = ON LINE BOOKING |
| MID, POS |
| PSA |
| POS = AGENT BOOKING |
| MID, POS |
| Fare Quote |
| FQT |
| FARE BOOKED = $ NNNN.NN (Fare Quote) |
| MID, POS |
| Comparison Fare |
| CFC |
| COMPARISON FARE* = $ NNNN.NN |
*(YCA or Y if non-CP market)
MID, POS
| Low Fare |
| LLA |
| LLA OFFERED = $ NNNN.NN |
| MID, POS |
| Penalties |
| NRF |
| TICKET IS NON-REFUNDABLE |
| MID, POS |
| PEN |
| PENALTIES APPLY |
| MID, POS |
| NOP |
| NO PENALTIES |
| MID, POS |
| Fare Type |
| FT1 |
| GROUP/MEETING FARE |
| MID |
| Advice++ |
| A01 |
| CLASS BOOKED DOES NOT MATCH CLASS AUTHORIZED |
| TAVS, MID |
| A02 |
| TRVL ELIGIBLE FOR BUS/BOOKED COACH |
| TAVS, MID |
| A03 |
| ITIN CONTAINS MULTIPLE CABIN CLASSES |
| MID |
| A04 |
| ITIN CONTAINS FIRST OR BUSINESS CLASS SEGMENT |
| MID |
| A05 |
| ITIN CONTAINS NON-US CARRIER(S) |
| MID |
| A06 |
| ITIN CONTAINS NON-PREFERRED CARRIER(S) |
| MID |
| A07 |
| INTERNATIONAL COACH |
| MID |
| A08 |
| ITINERARY IS FOR ONE-WAY TRAVEL |
| MID |
| A09 |
| NO CONTRACT FARE EXISTS FOR CITY PAIR MKT |
| MID |
| A10 |
| NO CAR REQSTED OR HTL OPTIONS DECLINED |
| MID |
| A11 |
| NO HOTEL REQSTED OR HTL OPTIONS DECLINED |
| MID |
| A12 |
| HOTEL IS NOT FEDROOMS |
| MID |
| A13 |
| HOTEL EXCEEDS PER DIEM |
| MID |
| A14 |
| CHANGED RETURN - TIME LESS THAN 2 HRS |
| MID |
| A15 |
| TRAVEL AUTHORIZATION NOT RECEIVED B4 TKTG |
| MID |
| A16 |
| EXCHANGE W/FEE RESULTED IN LOST SAVINGS |
| MID |
| A17 |
| TICKET REISSUED FOR LOWER FARE |
| MID |
| A18 |
| EXCHANGE TICKET - USED NON-REF TICKET ON FILE |
| MID |
EC Item
| Response Code |
| Explanatory Response |
| Probable Data Sourcei |
Changes
| Last Change |
| CHD |
| LAST CHANGE DATE = MM/DD/YY |
| MID, POS |
| Change Cost |
| CHC |
| COST OF LAST CHANGE = $NNNN.NN |
| MID, POS |
Change Type[footnoteRef:3]123 [3: 123 These codes are sequential. Select the first response that applies.]
| CH1 |
| LAST CHANGE = DESTINATION |
| MID, POS |
| CH2 |
| LAST CHANGE = TRAVEL DATE |
| MID, POS |
| CH3 |
| LAST CHANGE = AIRPORT |
| MID, POS |
| CH4 |
| LAST CHANGE = TIME OF TRAVEL |
| MID, POS |
Exchanges…
Exchange Reason[footnoteRef:4]123 [4: ]
| ER1 |
| EXCHANGE/ CHANGED DESTINATION |
| MID, POS or Agent |
| ER2 |
| EXCHANGE/CHANGED TRAVEL DATE |
| MID, POS or Agent |
| ER3 |
| EXCHANGE/CHANGED AIRPORT |
| MID, POS or Agent |
| ER4 |
| EXCHANGE/ CHANGED TIME OF TRAVEL |
| MID, POS or Agent |
| Exchange Cost |
| EC1 |
| EXCHANGE TICKET - EVEN EXCHANGE |
| MID, POS or Agent |
| EC2 |
| EXCHANGE WITH ADD/COLL ON FARE |
| MID, POS or Agent |
| EC3 |
| EXCHANGE WITH ADD/COLL PENALTY ONLY |
| MID, POS or Agent |
For itineraries traveling markets covered by the GSA City Pair Program…
If the Contract Carrier is Selected…
Which Explanatory Code best describes the Contract Carrier Fare selected?
| Contract Savings |
| AS1 |
| BKD CP FARE = LOWEST LOGICAL AIRFARE |
| MID |
| AS2 |
| BKD CP FARE - LOWER FARES CONSIDERED |
| MID |
| AS3 |
| BKD CP CARRIER - FARE LOWER THAN CP FARE |
| MID |
| AS4 |
| BKD CP CARRIER - USED CPP FARE ON PART OF TRIP |
| MID |
If the Contract Carrier is not selected…
Which Explanatory Code best describes why the Contract Carrier was not selected?
| CC Decline |
| AC0[footnoteRef:5] [5: Maps to C0] |
| PLEASE SELECT (Default, recorded as No Response) |
| POS, TS |
AC1[footnoteRef:6] [6: Maps to C0]
| SPEC FLIGHT REQ-TRAVELING W/OTHERS |
| POS, TS |
AC2[footnoteRef:7] [7: Maps to C0]
| CONTRACT SCHEDULE CONFLICTS WITH MISSION SCHEDULE |
| POS, TS |
AC3[footnoteRef:8] [8: Maps to C0]
| CONTRACT CARRIER SOLD OUT |
| POS, TS |
AC4[footnoteRef:9] [9: Maps to C0]
| NO ASSIGNABLE SEATS ON THE CONTRACT CARRIER |
| POS, TS |
AC5[footnoteRef:10] [10: Maps to C1]
| CONTRACT SCHEDULE EXCESSIVELY PROLONGS TRAVEL |
| POS, TS |
AC6[footnoteRef:11] [11: Maps to C1]
| CONTRACT CARRIER DOES NOT OFFER FLIGHT DURING WORK HOURS |
| POS, TS |
AC7[footnoteRef:12] [12: Maps to C3]
| RAIL SERVICE AVAILABLE AND COST EFFECTIVE |
| POS, TS |
If the Contract Carrier is not selected…
Which Explanatory Code best describes the Non-Contract Fare selected?
| NC Fare Selection |
| AN0 |
| PLEASE SELECT (Default, recorded as No Response) |
| POS, MID |
AN1[footnoteRef:13] [13: Maps to C2]
| LOWEST COST FARE SELECTED |
| POS, MID |
AN2[footnoteRef:14] [14: Maps to C2]
| FARE LOWER THAN CP SELECTED |
| POS, MID |
AN3[footnoteRef:15] [15: Maps to C2]
| FARE SELECTED MATCHES CP FARE |
| POS, MID |
AN4[footnoteRef:16] [16: Maps to C2]
| FARE SELECTED HIGHER THAN CP FARE |
| POS, MID |
If the Lowest Fare Travel Option (LLA) is not Selected…
Which Explanatory Code best describes why the Lowest Fare Travel Option (LLA) was not selected?
| LF Decline |
| AF0 |
| PLEASE SELECT (Default, recorded as No Response) |
| POS, TS |
| AF1 |
| CHANGE / CANCELLATION PENALTIES |
| POS, TS |
| AF2 |
| ADDITIONAL COSTS OFFSETS SAVINGS |
| POS, TS |
| AF3 |
| LLA SCHEDULE CONFLICTS WITH MISSION SCHEDULE |
| POS, TS |
| AF4 |
| NO ASSIGNABLE SEATS ON THE LLA CARRIER |
| POS, TS |
| AF5 |
| LLA SCHEDULE EXCESSIVELY PROLONGS TRAVEL |
| POS, TS |
| AF6 |
| LLA CARRIER DOES NOT OFFER FLIGHT DURING WORK HOURS |
| POS, TS |
CAR BOOKINGS RELATED
If no Car booking is present upon record closing…
| No Car |
| CC0 |
| PLEASE SELECT (Default, recorded as No Response) |
| POS,TS |
| CC1 |
| NO CAR BOOKING - CAR NOT REQUIRED |
| POS,TS |
| CC2 |
| NO CAR BOOKING - SOLD OUT |
| POS,TS |
| CC3 |
| CAR BOOKED DIRECTLY OR VIA OTHER MEANS |
| POS,TS |
For all Car bookings…
Car Vendor Selection
| Car VS |
| CV1 |
| BOOKED PREF CAR VENDOR AND TYPE |
| MID |
| CV2 |
| ALT. CAR BOOKED, NON-PREF VENDOR OR TYPE |
| MID |
Car Rate/Type Selection
| Car R/TS |
| CR0 |
| PLEASE SELECT (Default, recorded as No Response) |
| POS, TS |
| CR1 |
| LOWEST RATE FOR AUTHORIZED CAR TYPE |
| POS, TS |
| CR2 |
| LOWER RATE BOOKED W NON-PREF VENDOR |
| POS, TS |
| CR3 |
| HIGHER RATE BOOKED - DECLINED PREF CAR TYPE |
| POS, TS |
| CR4 |
| HIGHER RATE BOOKED - LC CAR TYPE SOLD OUT |
| POS, TS |
| CR5 |
| HIGHER RATE BOOKED - PREF VENDOR SOLD OUT |
| POS, TS |
| CR6 |
| HIGHER RATE BOOKED - MULTI-TRAVELERS USING ONE CAR |
| POS, TS |
| CR7 |
| HIGHER RATE BOOKED - TRAVELING WITH EQUIPMENT |
| POS, TS |
| CR8 |
| HIGHER RATE BOOKED - TRAVELING IN POOR WEATHER |
| POS, TS |
| CR9 |
| HIGHER RATE BOOKED - PREF VENDOR LOCATION INCONVENIENT |
| POS, TS |
| CR0 |
| NO PREFERRED VENDOR IN LOCATION |
| POS, TS |
HOTEL BOOKINGS RELATED
If no Hotel booking is present upon record closing…
| No Hotel |
| HC0 |
| PLEASE SELECT (Default, recorded as No Response) |
| POS, TS |
| HC1 |
| NO HOTEL BOOKING - HOTEL NOT REQUIRED |
| POS, TS |
| HC2 |
| HOTEL BOOKED DIRECTLY OR VIA OTHER MEANS |
| POS, TS |
For all Hotel bookings…
Hotel Vendor Selection
| FedRooms Usage |
| HVF[footnoteRef:17] [17: Maps to NonFedRoomsReason Code “C0” Attachment 14 ] |
| BOOKED FEDROOMS PROPERTY / XVU RATE CODE |
| POS, MID |
| HVN |
| BOOKED NON-FEDROOMS PROPERTY |
| POS, MID |
If FedRooms is not utilized…
Hotel VS[footnoteRef:18] [18: With the exception of HV0, these Codes map to NonFedRoomsReason Codes C1 through C6]
| HV0 |
| PLEASE SELECT (Default, recorded as No Response) |
| POS, TS |
| HV1 |
| NO FEDROOMS FACILITIES WITHIN A REASONABLE PROXIMITY OF TDY |
| POS, TS |
| HV2 |
| FEDROOMS PROPERTIES SOLD OUT |
| POS, TS |
| HV3 |
| BOOKED AGENCY NEGOTIATED CONTRACT |
| POS, TS |
| HV4 |
| BOOKED AGENCY AUTHORIZED ALTERNATIVE |
| POS, TS |
| HV5 |
| MEETING/CONFERENCE REQUIREMENT |
| POS, TS |
| HV6 |
| TRAVEL IS OCONUS |
| POS, TS |
Rate / Room Type Selection
| Hotel R/TS |
| HR0 |
| PLEASE SELECT (Default, recorded as No Response) |
| POS, TS |
| HR1 |
| LOWEST RATE FOR AUTHORIZED ROOM TYPE |
| POS, TS |
| HR2 |
| LOWER RATE BOOKED W NON-PREF VENDOR |
| POS, TS |
| HR3 |
| HIGHER RATE BOOKED - ROOM SHARING |
| POS, TS |
| HR4 |
| HIGHER RATE BOOKED - LC ROOM TYPE SOLD OUT |
| POS, TS |
| HR5 |
| HIGHER RATE BOOKED - NO PROPS AVAIL W/I PER DIEM |
| POS, TS |
| HR6 |
| HIGHER RATE BOOKED - DECLINED PREF ROOM TYPE |
| POS, MID |
| HR7 |
| HIGHER RATE BOOKED - DECLINED LOWER COST ALTERNATIVES |
| POS, MID |
i Probable Sources of EC Data include:
| TAVS = Travel Authorization and Vouchering System |
| POS = Point-Of-Sale (including, OTRS and booking scripts used by agents in ATRS) |
| MID = MidOffice Solution |
| TS = Selected by Traveler/User from list of available Explanatory Codes offered at the POS |
| Agent = travel agency staff person. |