Brand Name Documentation-Justification.pdf

Justification For Other than Full And Open Competition

Agency Name: U.S. Agency for International Development Bureau for Democracy, Conflict, and Humanitarian Assistance Office of U.S. Foreign Disaster Assistance Disaster Response and Mitigation Division

DCHA/OFDA/DRM

Contracting Activity: U.S. Agency for International Development Office of Acquisition and Assistance 1300 Pennsylvania Avenue, N.W. / SA-44 Washington, D.C. 20523

CITATIONS: FAR PART 13.106(1)(b) Only One Source Reasonably Available Brand Name Requirement

NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

DCHA/OFDA is requesting the award of contract, without full and open competition, for 2 Logistics Airfield Deployment Kits designed to assist with the management of DCHA/OFDA’s humanitarian assistance programs. These kits will be staged in USAID/OFDA’s warehouses in Miami and Dubai for rapid global deployment in response to a disaster.

DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S

NEEDS (INCUDING THE ESTIMATED VALUE):

DCHA/OFDA requires the items listed in the statement of work (SOW) to be the specific brand name items. Specific brand name and model type are critical to USAID/OFDA to meet the needs of the logistics mission in humanitarian emergency. Specifically, the following items from the SOW:

Kawasaki Mule 2011 Model, 4010 trans 4x4: The Kawasaki Mule is the standard utilized by our partners and US Embassies. The specifications for personnel and equipment transport as well as durability, feasibility of maintenance and availability parts worldwide are determining factors. USAID/OFDA has utilized this equipment as a loan item from other USG agencies during emergencies and has had positive experiences.

- 2 -

The Honda EU 200I Portable Generator: The Honda EU 200I Portable Generator was chosen from firsthand experience by our logs office. This particular piece of equipment is also widely used by USG Embassies and is one of the most common generators available worldwide. The portability, quiet operation, ease of use, fuel conservation and voltage inverter make this the most appropriate equipment for our needs in an austere environment.

IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER

THAN FULL AND OPEN COMPETITION:

This J&A is based upon the authority of FAR 13.106(b) Soliciting From A Single Source. The circumstances of this contract action deem only one source reasonably based upon the brand name requirement. The product is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF

THE AUTHORITY CITED: 6.302-1(a)(2)

The nature of the acquisition requires the use of this authority to ensure the specific name brand, high quality equipment is provided. The equipment detailed in this document is a standard for USAID and US Embassy facilities. This kit is a critical tool for USAID-OFDA logistics response. OFDA Logistics Officers are required to work independently in this environment assisting host nation civil authority with emergency airport operations. This equipment is intended to provide, safe and versatile work space, transport and shelter in a post disaster environment.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE,

INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS

REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202

APPLIES:

Because this procurement meets the requirements of FAR Subpart 5.202, efforts will be made to ensure that offers are solicited from as many potential sources as possible by synopsizing the requirement.

- 3 -

DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED

COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

The price to the government for the supplies provided will be based upon competitive quotations. Therefore, the anticipated price will be fair and reasonable.

DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS

OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT

CONDUCTED:

The contracting and technical offices respectively conducted extensive market research.

The research methods included internet research and telephone vendor queries. More than 10 internet web sites were reviewed. We discussed specifications with 4 vendors by telephone and had discussions with USAID SEC representatives. Moreover, the contracting office researched numerous Federal Supply Schedule vendors.

LISTING OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST

IN THE ACQUISITION:

None. The technical and contracting office performed extensive market research. As of July 26, 2011, there were no expressions of interest.

STATEMENT OF ACTIONS, IF ANY, THAT THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED:

Not applicable, due to the brand name requirement.