Attachment_4_Performance Work Statement.pdf

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09 Oct 2025

PERFORMANCE WORK STATEMENT:

1. BACKGROUND

1.1 This Performance Work Statement (PWS) defines the requirements for a contract to provide pilotage services to support United States Ship (USS), U.S. Navy Ship (USNS) and other vessels.

1.2 This contract replaces contract N68246-23-D0002 Pilotage Service in Kin-Nakagusuku Bay and Naha Port , which is expiring in December 2025.

1.3 There are no US Government employed pilots in Okinawa, so a commercial contractual arrangement must be established and maintained for pilotage services for Commander Fleet Activities Okinawa (CFAO) and Military Sealift Command (MSC).

2. OBJECTIVE AND SCOPE

2.1 The Contractor shall provide pilotage services at Kin-Nakagusuku Bay (including White Beach), and Naha Port in Okinawa, Japan to support USS, Military Sealift Command (MSC) vessels, and other vessels as directed by CFAO or MSC Ordering Officer.

2.2 The pilot shall act as an advisor to the Master of the vessel and as an expert on the local waters and their navigation.

2.3 The purpose of pilotage is to ensure the safe and efficient navigation of vessels within Kin-Nakagusuku Bay and Naha Port; minimizing the risk of accidents, environmental damage, and disruption to CFAO and MSC.

2.4 Area of Performance: The Contractor shall perform the services for Kin -Nakagusuku Bay and Naha Port areas in Okinawa, Japan. This includes all waters within the bay and approaches as defined by CFAO/MSC.

2.5 For Japan, pilotage service can only be provided by Government of Japan Ministry of Land, Infrastructure, Transport and Tourism certified license holder in accordance with Law No. 121 the Marine Pilot Law.

3. PERFORMANCE REQUIREMENTS

3.1 The Contractor shall maintain sufficient personnel to ensure 24/7 availability of qualified pilots licensed under the Japanese Marine Pilot Law to navigate vessels to and from designated locations within Kin Bay, Nakagusuku Bay, and Naha Port as defined in section 2.4

3.2 The pilots shall ensure and enhance the safety of the vessel traffic and prevent risk of accidents and environmental damage such as avoiding coral reefs, specified organism protected areas, unseen shallows, and other hazards.

3.3 The pilots shall navigate and ensure that vessels are safely docked to piers, moorings, anchorages, or other specified destinations for arrival and departure. Navigation services are to be provided upon both arrival and departure, adhering to the same safety and environmental protection protocols.

3.4 The Contractor shall provide pilotage services in accordance with the International Maritime Organization (IMO) standards and best practices.

Reference:

https://www.imo.org/ https://www.mlit.go.jp/maritime/maritime_tk1_000035.html

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3.5 The Contractor is responsible for maintaining situational awareness of changes to navigation conditions within Kin Bay, Nakagusuku Bay, and Naha Port and proactively informing CFAO/MSC of any potential hazards.

3.6 Operation: “Operation” refers to the complete performance of all applicable Pilotage services listed in Attachment (1) Schedule of Rates.

4. CONTRACTOR’S DUTIES

4.1 The Contractor shall, all times, provide sufficient, skilled and licensed pilot(s) to adequately perform under this contract.

5. SPECIFIC TASKS

5.1 The Contractor shall provide licensed marine pilots as requested by the Ordering Officers.

5.2 The Contractor shall provide a suitable pilot boat (in Okinawa, a tugboat will replace this) to embark/disembark pilots safely at designated locations. The pilot boat must be in good working order and operated by qualified personnel.

5.3 The Pilot shall advise the vessel Master on navigation, maneuvering, and docking procedures.

5.4 The Pilot shall ensure compliance with all applicable local, national, and international regulations.

5.5 The Pilot shall maintain communication with MSC during pilotage operations for MSC

5.6 The Pilot and/or the Contractor shall provide a written report such as certificate of pilotage to CFAO/MSC after each pilotage evolution. The report shall include (but not be limited to): vessel name, dates/times of pilotage, Pilot’s name, any incidents/near misses, and recommendations for improvement

6. GOVERNMENT (CFAO/MSC) FURNISHED PROPERTY/SERVICES

6.1 The Government will not furnish any materials, tolls, or equipment to the Contractor.

6.2 Government (CFAO/MSC) will provide:

6.2.1 Information regarding vessel arrival/departure schedules, as available.

6.2.2 Access to piers/moorings.

7. PERIOD OF PERFORMANCE

7.1 Five (5) ordering years from 1 January 2026 through 31 December 2030. This contract includes a 6-month option to extend the services in accordance with FAR 52.217-8.

8. HOURS OF OPERATION

8.1 The Contractor shall provide the services at the time prescribed by the Ordering Officer. The Contractor’s working hours are seven days a week, 24 hours a day, including U.S. Federal holidays and Japanese Holidays.

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8.2 Prior Notice: The Ordering Officer will, if practicable, place orders for the services required not less than eight

(8) hours prior to the start of operation, except in an emergency. The Contractor shall provide the services at the time requested regardless of the 8 hours prior notice after receipt of an emergency order from the ordering officers.

9. RATES AND CHARGES

9.1 “Day-time” Rate applies to services performed between one (1) hour after sunrise and one (1) hour before sunset, in Japan Standard Time (JST).

9.2 “Night-time” Rate applies to services performed outside “Day-time” hours.

9.3 Waiting Charge: A waiting charge applies if the start of the ordered pilotage services is delayed by more than 30 minutes due to Government convenience, including delays in ship arrival or departure. The waiting charge is 10% of the applicable Day-time or Night-time Rate (in Japanese Yen). This charge will be added to the pilotage service rate for every 30 minutes of delay. The Pilot cannot bill CFAO/MSC for the waiting charge if the pilot services other vessels during that specific 30-minute delay period.

9.4 Cancellation Charge: The Government will pay a cancellation charge under the following conditions.

9.4.1 Standard Cancellation Charge: The Government will pay a standard cancellation charge of JPY [ See Schedule of Rates in Attachment 1 ] if the cancellation notice is received by the Contractor within four (4) hours prior to the Pilot on Board for CFAO, Estimated Time of Arrival for MSC, or Estimated Time of Departure for both CFAO and MSC.

9.4.2 Nighttime Cancellation Charge: For services scheduled between sunset and sunrise, a nighttime cancellation charge of JPY [See Schedule of Rates in Attachment 1] will be paid if the cancellation notice is received within four

(4) hours prior to the services’ Pilot on Board for CFAO, Estimated Time of Arrival for MSC, or Estimated time of Departure for both CFAO and MSC. . The nighttime cancellation charge will apply instead of the standard cancellation charge.

9.4.3 Cancellation Procedure: The Government will provide cancellation notice via telephone call or e-mail.

9.5 Sunrise and Sunset information is determined based on data from the National Astronomical Observatory of Japan for Naha (Okinawa Prefecture) at Japan Standard Time.

https://eco.mtk.nao.ac.jp/cgi-bin/koyomi/koyomix_en.cgi

9.6 All payments will be made in Japanese Yen.

10. TYPE OF VESSEL

10.1 Vessels are categorized based on their technical characteristics. Accordingly, Contract Line Item Number (CLINs) and Sub Line Item Number (SLINs) are structured in alignment with this classification as shown below tables.

10.1.1 CFAO

CLIN . SLIN Type of Ship

Tonnage Draft (m)

0001 0001AA LHA/LHD 45,000 9.0

0001 0001AB

0002 0002AA LPD 31,000 7.2

0002 0002AB

0003 0003AA LSD 20,000 6.7

0003 0003AB

0004 0004AA CG 10,000 10.5

0004 0004AB

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0005 0005AA DDG 17,000 9.8

0005 0005AB

0006 0006AA

FFG/LCS

4,000 4.5

0006 0006AB

0007 0007AA MCM 1,500 4.8

0007 0007AB

0008 0008AA SSN 7,000 9.8

0008 0008AB

10.1.2 MSCO

CLIN SLIN Type of Ship

Tonnage Draft (m)

1001 1001AA T-AO 25,444 10.0

1001 1001AB

1002 1002AA T-AKE 43,758 9.0

1002 1002AB

1003 1003AA T-AOE 48,500 12.0

1003 1003AB

1004 1004AA T-EPF 9,781 4.5

1004 1004AB

1005 1005AA T-ARC 15,929 7.9

1005 1005AB

1006 1006AA T-ARS 2,857 5.2

1006 1006AB

1007 1007AA T-AKR 73,204 11.0

1007 1007AB

1008 1008AA T-EPF

(NMP)

9,781 4.8

1008 1008AB

1009 1009AA T-ARS

(NMP)

2,867 5.2

1009 1009AB

10.2 When pilotage services are required for a vessel that is not listed under the Sub Line Item Number (SLIN), the Ordering Officer will order the services by using the SLIN that both tonnage and draft does not exceed and the one closest meets her tonnage and her draft.

11. REPORTING REQUIREMENTS

11.1 The Contractor shall provide a written pilotage report to CFAO/MSC within 24 hours of each pilotage evolution (as mentioned above).

11.2 The Contractor shall immediately report any incidents, accidents, or near misses to CFAO/MSC.

11.3 The Contractor shall provide monthly reports summarizing pilotage activity, including the number of vessels piloted, any challenges encountered, and recommendations for improvement.

12. QUALITY ASSURANCE SURVEILLANCE PLAN

12.1 CFAO will monitor the Contractor's performance for the following:

12.1.1 Schedule compliance in each operation.

12.1.2 Safety compliance including number of mishap/accident, if any.

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12.1.3 Loss of or Damage to Government Property including Ship’s Gear.

12.1.4 Compliance with Task Order requirements.

12.2 MSC will monitor the Contractor's performance for the following:

12.2.1 Review of pilotage reports.

12.2.2 Communication with vessel Masters.

12.2.3 Observation of pilotage operations.

12.2.4 Meetings with the Contractor as necessary.

13. SECURITY REQUIREMENTS

13.1 All personnel providing services under this contract shall comply with all applicable security regulations and requirements.

13.2 The Contractor shall conduct background checks on all employees providing pilotage services.

14. Service Contract Reporting (SCR)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Navy via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to fill in all required data fields using the following web address https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.sam.gov.