Solicitation+Amendment+1.docx

STATE OF NORTH DAKOTA

DEPARTMENT OF HEALTH AND HUMAN SERVICES

NORTH DAKOTA STATE HOSPITAL

2605 CIRCLE DRIVE

JAMESTOWN, ND 58401

SOLICITATION AMENDMENT 1

August 22, 2024

Solicitation Number: 325-24-900-041 Title: Hematology Analyzer Bid Response Deadline: August 29, 2024, at 12:00 PM, CT Solicitation Issued: August 1, 2024

IFB 325-24-900-041 established a Bid Question Deadline. The responses, including any necessary amendments, are as follows:

General Question related to the IFB:

1. Question: “Would the Hospital be willing to accept a quote from an existing purchasing contract in lieu of a formal solicitation response?”

Response: No, STATE will not accept a quote from an existing purchasing contract in lieu of a formal Bid Response.

No amendment necessary.

Question related to Section 4 Contract Terms and Conditions Exceptions:

1. Question: “The bid states that the Hospital will accept exceptions to the Contract Terms and Conditions found in Section 6.” Will the Hospital allow exceptions to any other Sections as needed?

Response: No, STATE will not consider exceptions to other sections of this IFB other than Section 6.

No amendment necessary.

Questions related to Section 5 Bid Response Form:

1. Question: Question: “We have some of the best hematology analyzers on the market but are running into an issue with the specs.

Bench top hematology analyzer with a closed mode sampler with less than 25 ul whole blood sample capacity and include a 6-part automated differential with IG% IG#.

In order to have a 6-part differential with IG the whole blood sample is 50uL. Analyzers need a bit more than 25uL for 6 parts. Will this be an issue? “

Response: The new bench top hematology analyzer shall include a closed mode sampler to have a 50 ul or less whole blood sample capacity and include a 6-part automated differential with IG% IG# (Immature Granulocyte).

Amendment: Section 5 Bid Response Form shall be deleted in its entirety and replaced with Section 5 REVISED Bid Response Form as attached alongside this Solicitation Amendment 1 and made a part of this IFB.

1. Question: Does the Hospital consider electronic signatures to be valid “original” signatures (i.e.: DocuSign)?

Response: Yes, STATE will consider electronic signatures to be valid “original” signatures.

No amendment necessary.

1. Question: “Is the Hospital’s internal IT Department managing connectivity? If so, will the Hospital consider removing the Orchard Lab Information System requirement from the bid? “

Response: No, STATE will not consider removing the Orchard Lab Information System requirement from this IFB.

No amendment necessary.

1. Question: “Is the Hospital’s internal IT Department managing connectivity? If so, will the Hospital consider removing the Attachment A and B requirements from the bid or allowing them to be submitted post award?”

Response: Please see the response to Question 5 above. No, STATE will not consider removing Attachment A and B requirements from this IFB nor allow the successful bidder to submit post award. As stated in the IFB, Attachments A and B must be completed with an offeror’s REVISED Bid Response Form by the Bid Response Deadline.

No amendment necessary.

1. Question: “The bid states that there is an estimated 3500 CBC annual volume cost of reagents and supplies, but the item specifications state that there are 9100 reportable tests/year. Can the Hospital please confirm if the estimated 3500 amount is correct?

Response: STATE confirms the estimated 3500 CBC annual volume cost of reagents and supplies is correct.

No amendment necessary.

Questions related to Section 6 Contract Terms and Conditions:

1. Question: Upon review, if there are bid terms and conditions Vendor may not be able to agree to, will the Hospital allow Vendor to include clarifications or exceptions as part of its bid submission?

Response: As it states in Section 4 Contract Terms and Conditions Exceptions, “Purchasing Agency will consider exceptions to the Contract Terms and Conditions found in Section 6. However, Bidders must propose changes or additions to Section 6 within their Bid Response. Bidders are not to submit their own contract or standard terms and conditions with their Bid Response. Bidders shall address the specific language within Section 6 and submit any proposed changes.”

No amendment necessary.

1. Question: Specifically, if there are insurance requirements that Vendor may not be able to agree to will the Hospital consider exceptions to insurance terms and conditions?

Response: Please see the response to Question 8 above.

No amendment necessary.

Bidders are instructed to acknowledge receipt of and compliance with this Solicitation Amendment by signing below and returning the Solicitation Amendment Acknowledgement page with your solicitation response.

Questions regarding this amendment must be submitted in writing to the Procurement Officer.

Jason Vaagen Procurement Officer E-mail: jevaagen@nd.gov Telephone: (701)857-8503 TTY Users call: 7-1-1

SOLICITATION AMENDMENT ACKNOWLEDGEMENT

Solicitation Number: 325-24-900-41 Title: Hematology Analyzer Solicitation Amendment Number: 1

By my signature below, I hereby acknowledge receipt of and compliance with this amendment.

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