Section+5+REVISED+Bid+Response+Form.docx

SECTION 5

REVISED BID RESPONSE FORM

SPECIFICATIONS

The North Dakota State Hospital is looking to purchase a new bench top hematology analyzer with a closed mode sampler with 50 ul (microliter) or less whole blood sample capacity and include a 6-part automated differential with IG% IG# (Immature Granulocyte). The analyzer must include the following:

· Estimated 3500 CBC (complete blood count) annual volume cost of reagents and supplies.

· Training in the operation of the new analyzer.

· All reagents, calibrations, and quality control needed for implementation.

· Terms of the warranty and costs of service contract.

· A barcode scanner.

· Freight.

Bidders shall provide a 12-month warranty and a service contract for five years (60-month term). The service contract shall begin immediately after the warranty period ends.

The analyzer will need to interface with Orchard Lab Information System. Additionally, the analyzer must be compatible with RAM Scientific SAFE-T-FILL capillary tubes.

Bidders are instructed to provide a Total Price for the new equipment being offered (Bid Items 1-10).

Attachment A – Enterprise Specifications must be completed and submitted with an offeror’s Bid Response Form by the Bid Response Deadline.

Attachment B – Software as a Service (SaaS) Service Level Agreement (SLA) must be completed and submitted with an offeror’s Bid Response Form by the Bid Response Deadline.

Delivery Address: North Dakota State Hospital, 2605 Circle Drive, Jamestown, ND 58401

Delivery Date Time Required: Within 90 days after CONTRACTOR receives a signed Contract.

Billing Address: North Dakota State Hospital, 2605 Circle Drive, Jamestown, ND 58401

Bidder Prompt Payment Discount, if applicable:

(Discounts not considered in evaluating prices.)

TRADE-IN ALLOWANCE OPTION

Trade-In: Equipment offered as trade-in by the STATE are offered on an “as is” and “where is” basis. No condition or warranty will be implied or expressed. Removal of trade-in equipment will be the responsibility of the Bidder. Payment under the contract is contingent upon the removal of equipment offered by the STATE in trade.

Bidders are instructed to provide a Total Price for the new equipment being offered. Bidders may provide a Trade-In Allowance for the equipment offered by the STATE. The STATE will make a determination whether a Trade-In is in the best interest of the STATE and reserves the right to purchase the new equipment with or without exercising the Trade-In Allowance Option.

Acquisition Date: 6/26/2013 Make/Model: Sysmex XS-1000i Year: 2013 Sample Count: 40269 Specifications: Sysmex hematology analyzer XS-1000i with barcode scanner.

BIDDER INFORMATION AND SIGNATURE

By submitting a Bid Response, the Bidder agrees to sell, furnish, and deliver to the STATE all commodities and services contained in this Invitation for Bid for which a contract is awarded by the STATE. The Bidder shall fully perform the contract in accordance with all the specifications, requirements, terms, and conditions, and shall comply with all applicable provisions of the North Dakota Century Code, including chapters 54-44.4, 46-02, and 44-08, and North Dakota Administrative Code Chapter 4-12, made part of the Invitation for Bid and resultant contract by reference.

Written acceptance of the Bid Response by the STATE constitutes a binding contract made and entered into by and between the State of North Dakota, acting through the Purchasing Agency, and the Bidder named below. Written acceptance may be made by execution of a contract, purchase order, or order using a state purchasing card.

NOTICE. All notices or other communications required under this Contract must be given by registered or certified mail and are complete on the date postmarked when addressed to the parties identified herein. Notice provided under this provision does not meet the notice requirements for monetary claims against the STATE found at N.D.C.C. § 3212.204.

Bidder/Contractor Name:

Contractor Federal Employer Identification Number (FEIN)

Bidder Street Address/ P.O. Box:

City, State ZIP:

Contact Name:

Contact Title:

Telephone Number:

Email:

Authorized Representative Signature:

Date:

STATE OF NORTH DAKOTA

BID ACCEPTANCE AND CONTRACT AWARD

The parties to this contract (Contract) are the state of North Dakota, acting through the Purchasing Agency (STATE), and the above-named Bidder (CONTRACTOR). This Contract is not effective until fully executed by both parties. If no start date is specified in the Term of Contract, the most recent date of signatures of the parties shall be deemed the Effective Date.

NOTICE. All notices or other communications required under this Contract must be given by registered or certified mail and are complete on the date postmarked when addressed to the parties identified herein. Notice provided under this provision does not meet the notice requirements for monetary claims against the STATE found at N.D.C.C. § 3212.204.

Acting through its Purchasing Agency:

BY: (Signature)

Printed Name:

Title:

Date: