Sol_86614121R00001_Amd_0002.pdf
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| File | Type | Posted |
|---|---|---|
| Amendment 0003_Sol 86614121R00001.pdf | ||
| ATTH 18 HUD response to CIS Solicitation questions.pdf | ||
| Amendment 0001_86614121R00001.pdf | ||
| ATTH 4 CDR.docx | DOCX document | |
| ATTH 2 Construction Inspection Services QASP .pdf | ||
| ATTH 9 Midwest FHA map.pdf | ||
| ATTH 3 Incentives Summary .docx | DOCX document | |
| ATTH 14 Sample Client Authorization_Letter.docx | DOCX document | |
| ATTH 10 Northeast FHA map.pdf | ||
| ATTH 1 Construction Inspection Services PWS 09142021.pdf | ||
| ATTH 12 Southwest FHA map.pdf | ||
| ATTH 8 Sample Trip Report_HUD-95379.pdf | ||
| ATTH 13 West FHA map.pdf | ||
| ATTH 5 Project Description.docx | DOCX document | |
| ATTH 11 Southeast FHA map.pdf | ||
| ATTH 17 SF330-16i.pdf | ||
| ATTH 16 TEP workbook.xlsx | XLSX spreadsheet | |
| ATTH 6 Nondisclosure-Agreement-between-HUD-and-Contractor-Employee.docx | DOCX document | |
| ATTH 7 HUD-95379 Trip Report .docx | DOCX document | |
| ATTH 15 Survey Attachment.docx | DOCX document | |
| Sol_86614121R00001.pdf |
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86614121R00001 x x
1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR
OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
x
CHICAGO IL 60604-3507
77 WEST JACKSON BLVD ROOM 2517
HUD-NFNC
METCALFE FEDERAL BUILDING
OFFICER
OFFICE OF THE CHIEF PROCUREMENT
US DEPARTMENT OF HUD
09/15/20210002
13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
FACILITY CODE CODE
10B. DATED (SEE ITEM 13)
10A. MODIFICATION OF CONTRACT/ORDER NO.
9B. DATED (SEE ITEM 11)
9A. AMENDMENT OF SOLICITATION NO.
CODE
8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)
7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY
PAGE OF PAGES
4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)
1. CONTRACT ID CODE
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
09/15/2021
CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.
ORDER NO. IN ITEM 10A.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
The purpose of this amendment is to implement Executive Order 14042 by adding clause
52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021)
(DEVIATION).
16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)
15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED
(Signature of person authorized to sign) (Signature of Contracting Officer)
SARA T. KING
STANDARD FORM 30 (REV. 11/2016)
Prescribed by GSA FAR (48 CFR) 53.243
Previous edition unusable
Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .
TABLE OF CONTENTS
Continuation from Standard Form
BRIEF DESCRIPTION OF CONSTRUCTION INSPECTION SERVICES (CIS)
LOCATION OF REGIONS AND FEDERAL HOUSING ADMINISTRATION ZONES
PRICE SCHEDULE FOR INSPECTIONS
2452.216-76 MINIMUM AND MAXIMUM QUANTITIES OR AMOUNTS FOR ORDER
INCENTIVES FOR PROCESSING
INCENTIVE/DISINCENTIVE TO INCREASE/DECREASE THE GEOGRAPHIC SERVICE AREA
FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS. (OCT 2018) Addendum12
52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)
52.203-3 GRATUITIES. (APR 1984)
2452.203-70 PROHIBITION AGAINST THE USE OF FEDERAL EMPLOYEES. (APR 2019)
52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER.
(MAY 2011)
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE. (OCT 2018)
52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE. (AUG 2020)
2452.209-72 ORGANIZATIONAL CONFLICTS OF INTEREST. (APR 1984)
52.212-4 CONTRACT TERMS AND CONDITIONS — COMMERCIAL ITEMS (OCT 2018)
2452.222-70 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH
DISABILITIES. (FEB 2006)
52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND
CONSTRUCTION CONTRACTS. (AUG 2018)
52.227-17 RIGHTS IN DATA--SPECIAL WORKS. (DEC 2007)
52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS.
(DEC 2013)
52.237-3 CONTINUITY OF SERVICES. (JAN 1991)
52.236-8 OTHER CONTRACTS. (APR 1984)
52.236-23 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR. (APR 1984)
52.236-24 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS. (APR 1984)
52.236-25 REQUIREMENTS FOR REGISTRATION OF DESIGNERS. (JUN 2003)
52.242-1 NOTICE OF INTENT TO DISALLOW COSTS. (APR 1984)
52.242-13 BANKRUPTCY. (JUL 1995)
52.242-14 SUSPENSION OF WORK (APR 1984)
52.242-15 STOP-WORK ORDER. (AUG 1989)
52.244-4 SUBCONTRACTORS AND OUTSIDE ASSOCIATES AND CONSULTANTS (ARCHITECT-
ENGINEER SERVICES). (AUG 1998)
2452.244-70 CONSENT TO SUBCONTRACT. (MAR 2016)
2452.246-70 INSPECTION AND ACCEPTANCE. (APR 2019)
52.249-7 TERMINATION (FIXED-PRICE ARCHITECT-ENGINEER). (APR 1984)
52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)TERMINATION (FIXED-PRICE
ARCHITECT-ENGINEER). (APR 1984)
52.253-1 COMPUTER GENERATED FORMS. (JAN 1991)
HUD-H-03-100 PUBLIC COMMUNICATION
2452.204-70 PRESERVATION OF, AND ACCESS TO, CONTRACT RECORDS (TANGIBLE AND
ELECTRONICALLY STORED INFORMATION (ESI) FORMATS). (DEC 2012)
AS-2313 EXAMINATION OF RECORDS BY HUD (JUL 2017)
2452.209-71 LIMITATION ON FUTURE CONTRACTS. (FEB 2000)
HUD-H-09-101 CORPORATE FILINGS
HUD-H-09-102 LICENSES, CONTRACTOR QUALIFICATIONS
HUD-H-11-101 CONTRACTOR RESPONSIBILITIES FOR PUBLICATIONS, FORMS AND HANBOOKS
52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN
CERTIFIED COST OR PRICING DATA - MODIFICATIONS. ALTERNATE III (OCT 1997) AND
ALTERNATE IV (OCT 2010)
52.216-18 ORDERING. (AUG 2020)
52.216-19 ORDER LIMITATIONS. (OCT 1995)
52.216-22 INDEFINITE QUANTITY. (OCT 1995)
52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN. (SEP 2019)
2452.216-78 ORDERING PROCEDURES. (FEB 2006) - ALTERNATE I (FEB 2006)
2452.216-78 ORDERING PROCEDURES. (FEB 2006) - ALTERNATE II (FEB 2006)
52.217-8 OPTION TO EXTEND SERVICES. (NOV 1999)
2452.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED–PRICE) (DEVIATION MAY
2017) - ALTERNATE II (APR 2019)
2452.237-70 KEY PERSONNEL. (FEB 2006)
2452.237-73 CONDUCT OF WORK AND TECHNICAL GUIDANCE. (APR 2019)
2452.237-79 POST AWARD CONFERENCE. (MAR 2016) - ALTERNATE I (MAR 2016)
2452.237-83 ACCESS TO CONTROLLED UNCLASSIFIED INFORMATION (CUI). (APR 2019)
2452.239-71 INFORMATION TECHNOLOGY VIRUS SECURITY (FEB 2006)
52.243-1 CHANGES—FIXED-PRICE (AUG 1987) - ALTERNATE III (APR 1984)
52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES. (NOV 2020)
52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR
EXECUTIVE ORDERS - COMMERCIAL ITEMS. (JUL 2021) (DEVIATION 2017-02)
52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS
(OCT 2021) (DEVIATION)
Contract Documents, Exhibits, and Attachments FAR 52.212-1 Additional Instructions to A&E Interested Firms
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE. (FEB 1998)
52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018)
52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING. (AUG 2020)
52.204-22 ALTERNATIVE LINE ITEM PROPOSAL. (JAN 2017)
52.212-1 INSTRUCTIONS TO OFFERORS— COMMERCIAL ITEMS. (JUL 2021)
52.216-27 SINGLE OR MULTIPLE AWARDS. (OCT 1995)
52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE EVALUATION. (FEB 1999)34
52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES. (FEB 1993)
2452.209-70 POTENTIAL ORGANIZATIONAL CONFLICTS OF INTEREST. (FEB 2000)
52.216-1 TYPE OF CONTRACT. (APR 1984)
52.233-2 SERVICE OF PROTEST. (SEP 2006)
2452.233-70 REVIEW OF CONTRACTING OFFICER PROTEST DECISIONS (FEB 2006)
PROPOSAL CONTENT
INSTRUCTIONS TO OFFERORS UNDER PART I-TECHNICAL PROPOSAL
INSTRUCTIONS TO OFFERORS UNDER PART II- PRICE and BUSINESS PROPOSAL
52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN
COST OR PRICING DATA. (OCT 2010) - ALTERNATE III (OCT 1997) AND ALTERNATE IV (OCT 2010)
AS-2112 SPECIAL INSTRUCTION REGARDING LOBBYING DISCLOSURES
Evaluation of A&E Interested Firms
TECHNICAL EVALUATION:
PRICE EVALUATION:
52.217-5 EVALUATION OF OPTIONS (JUL 1990)
Representations, Certifications, and Other Statements
52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO
SURVEILLANCE SERVICES OR EQUIPMENT. (OCT 2020)
52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (OCT 2018)
52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. (FEB 2021)
Continuation from Standard Form
BRIEF DESCRIPTION OF CONSTRUCTION INSPECTION SERVICES (CIS)
The contractor must serve as HUD’s representative and perform inspections of HUD Multifamily (MF) projects under repair, construction or substantial rehabilitation; Multifamily projects serviced by the contractor under this contract will involve either HUD-insured or HUD’s Capital Advance programs. The contractor must assist all parties (owner, sponsor, architect, builder, mortgage company, consultant) in construction contract administration procedures, issues, and the preparation and submission of HUD forms.
The contractor must perform the services (i.e., projects) in the following MF Housing (MFH) Region:____*** To Be Determined (TBD) at Time of Award ***______________
The government anticipates awarding up to two contract(s) for each of the five (5) regions but reserves the right to combine regions into one contract award if one contractor receives an award for more than one region or expand or reduce the size of a geographic region under an awarded contract. Submitting a proposal for all regions is not required. The government will reject any regional proposal that proposes to only partially perform in the entire region.
LOCATION OF REGIONS AND FEDERAL HOUSING ADMINISTRATION ZONES
Northeast Region (by FHA zone):
Washington D.C (000) and 13 States: Connecticut (017), Delaware (032), Maine (FHA 022), Massachusetts (023), Maryland (052), New Hampshire (024), New Jersey (North 031 and South 035), New York (Buffalo 014 and New York City 012), Pennsylvania (East 034 and West 033), Rhode Island (016), Vermont (026), Virginia (051), and West Virginia (045).
Southeast Region (by FHA zone):
Puerto Rico (056) and 8 States: Alabama (062), Florida (North 063, Central 067, and South 066), Georgia (061), Kentucky (083), Mississippi (065), North Carolina (053), South Carolina (054), and Tennessee (Knoxville 087, Memphis 081, Nashville 086).
Midwest Region (by FHA zone):
6 States: Illinois (Chicago 071 and Springfield 072), Indiana (073), Michigan (Detroit 044, Grand Rapids 047, and Flint 048), Minnesota (092), Ohio (Cleveland 042, Columbus 043 and Cincinnati 046), and Wisconsin (075).
Southwest Region (by FHA zone):
9 States: Arkansas (082), Iowa (074), Kansas (102), Louisiana (064), Missouri (East 085 and West 084), Nebraska (103), New Mexico (116), Oklahoma (East 118 and West 117), and Texas (Fort Worth 113, Houston 114, and San Antonio 115).
West Region (by FHA zone):
14 States: Alaska (176), Arizona (123), California (Los Angeles 122, Riverside 143, San Diego 129, San Francisco 121, and Norther 136), Colorado (101), Hawaii (14), Idaho (124), Montana (093), Nevada (125), North Dakota (094), Oregon (126), South Dakota (091), Utah (105), Washington (171 and Seattle 127), and Wyoming (109).
PRICE SCHEDULE FOR INSPECTIONS
The contractor must provide all equipment, management, materials, supervision, supplies, travel, and other items and services necessary to coordinate, perform, schedule, and assure effective performance of construction inspections for MF properties according to the terms and conditions of the contract. The unit price for each of the Contract Line Item Number (CLIN) in the following table must include all managerial, technical and clerical services, materials, supplies, reviews, reports, communications, HUD tasks, time, travel, printing, photographic expenses, postage, courier fees and other fees related to the delivery of information to HUD, general oversight, general and administrative costs, fringe benefits, and profit/fee.
CLIN Pricing (***TBD at Award ***) Description CLINs NE SE SW W MW
1 Total 1,036 1,760 2,158 1,158 297 1A Virtual 52 88 108 58 15 1B
BEQs In-person 984 1,672 2,050 1,100 282
1A Virtual $ $ $ $ $ 1B
Unit Prices In-person $ $ $ $ $
Construction Inspections or HUD scheduled Preconstruction meeting -Base Year; Ordering Period: Effective date of Contract to One Year Thereafter
1 Total Σ(BEQ * $) $ $ $ $ $ 2 Total 1,189 1,929 2,355 1,399 324
2A Virtual 59 96 118 70 16 2B
BEQs In-person 1,130 1,833 2,237 1,329 308
2A Virtual $ $ $ $ $ 2B
Unit Prices In-person $ $ $ $ $
Construction Inspections or HUD scheduled Preconstruction meeting - Year 2; Ordering Period: Effective One Year after date of Contract to Two Years Thereafter 2 Total Σ(BEQ * $) $ $ $ $ $
3 Total 1,364 2,114 2,571 1,691 354 3A Virtual 68 106 129 85 18 3B
BEQs In-person 1,296 2,008 2,442 1,606 336
3A Virtual $ $ $ $ $ 3B
Unit Prices In-person $ $ $ $ $
Construction Inspections or HUD scheduled Preconstruction meeting -Year 3; Ordering Period: Effective Two Years after date of Contract to Three Years Thereafter 3 Total Σ(BEQ * $) $ $ $ $ $
4 Total 1,565 2,317 2,806 2,042 387 4A Virtual 78 116 140 102 19 4B
BEQs In-person 1,487 2,201 2,666 1,940 368
4A Virtual $ $ $ $ $ 4B
Unit Prices In-person $ $ $ $ $
Construction Inspections or HUD scheduled Preconstruction meeting- Year 4; Ordering Period: Effective Three Years after date of Contract to Four Years Thereafter 4 Total Σ(BEQ * $) $ $ $ $ $
5 Total 1,795 2,549 3,063 2,467 422 5A Virtual 90 127 153 123 21 5B
BEQs In-person 1,705 2,422 2,910 2,344 401
5A Virtual $ $ $ $ $ 5B
Unit Prices In-person $ $ $ $ $
Construction Inspections or HUD scheduled Preconstruction meeting - Year 5; Ordering Period: Effective Four Years after date of Contract to Five Years Thereafter 5 Total Σ(BEQ * $) $ $ $ $ $
BEQs 130 246 308 126 38 Unit Prices $ $ $ $ $
Transition In-Out Site Visits, no inspections performed; if inspections performed use inspection CLIN
CLIN 6 Total $ $ $ $ $
Grand Total: Cumulative Sum (Σ) of CLIN Totals [Best Estimated Quantity (BEQ) * Unit Prices], for Contract Award(s) $ $ $ $ $
*The government’s best estimated quantity of Construction Inspections represents the estimated quantity to be ordered over the ordering periods of the contract; the best estimate quantities are estimates only and are not purchased by this contract.
According to FAR 16.504(a)(4)(ii), the minimum and maximum quantity limits the amount the government may order under the subject contract. Ordering the stated minimum quantity shall serve as full consideration for the government’s liability under this contract, and the government shall be in no obligation to conduct further ordering of services from the named contractor beyond the stated minimum quantity of services. In no event can the government ordered amount exceed the maximum quantity. If a contractor received an awarded contract for more than one region, than the minimum and maximum amount will be combined total of both regions.
2452.216-76 MINIMUM AND MAXIMUM QUANTITIES OR AMOUNTS FOR ORDER.
(a) The minimum quantity or amount to be ordered under this contract shall not be less than the units identified in the in the table below, specific to the region(s) for the awarded regional contract.
Regional Contract, Minimum Order Quantities.
Region Northeast Southeast Southwest West Midwest Minimum Quantity 36 72 84 24 12
(b) The maximum quantity or amount to be ordered under this contract shall not exceed the units identified in the in the table below, specific to the region(s) for the awarded regional contract.
Regional Contract, Maximum Order Quantities.
Region Northeast Southeast Southwest West Midwest Maximum Quantity 9,808 14,929 18,106 12,487 2,494
INCENTIVES FOR PROCESSING
The government will assess positive and negative incentives when the contractor submits a proper monthly invoice to the Contracting Officer Representative (COR). The COR will conduct a performance assessment of the contractor using the according to the Performance Requirements Standards (PRS) section of the Performance Work Statement (PWS) to determine if an incentive is applicable.
a) There are two types of incentives:
Positive (Incentive): The contractor achieves or exceeds the specified performance requirement percentage required during an invoice period.
Negative (Disincentive): The contractor does not meet the specified performance standard required during an invoice period.
The government will not assess positive or negative incentives for the first two (2) full monthly billing cycles under the first task order, to allow the contractor time to fully implement contract requirements.
b) Surveillance Method: The COR and Subordinate COR (SCOR) will monitor submittals by the Construction Inspector (CI) for compliance of the performance requirement standards.
c) The government will measure the performance standards, based on a project-by-project evaluation.
a. Construction Start Letter -Performance Requirements Standard (PRS) 5.1.2.3: The construction inspector (CI) must obtain construction start letters from the builder for one hundred percent (100%) of all new projects starting construction that are assigned to the CI. The CI must forward the letters to HUD within seven (7) business days after receipt by the Contract Inspector.
i. No positive incentive
ii. Negative Disincentive: 5% decrease of price per inspection if not received within seven
(7) business days after receipt by the Contract Inspector.
b. Construction Inspector’s Inspection Report-PRS 5.1, 5.2, 5.3 and 5.4: The CI must submit monthly inspection reports (HUD-95379), employee wage reviews, Supervisory Architect’s Field Reports (AIA G711 or other format); construction change documents, AIG G710, Architect’s Supplemental Instructions; HUD-92464, Request for Approval of Advance Escrow Funds; or occupancy approval forms; must be acceptable to HUD and submitted to HUD with photos and required documents within seven (7) business days of inspection for every site visit. The performance standard is 95%.
i. Positive Incentive: 2% increase of the invoice total amount if greater than 98% of HUD- 95379 with photos and required documents are received within 7 business days of inspection.
ii. Negative Disincentive: 3% decrease of the total invoice amount if less than 95% of HUD- 95379 with photos and required documents are received within 7 business days of inspection.
c. Construction Inspector’s site visit/inspection-PRS 5.1.2: The CI’s site visit/inspection performed during any monthly period must coincide with the scheduled signing of the builder’s monthly requisition/pay draw (HUD-92448, Contractor’s Requisition Project Mortgages) for 100% of the builder’s requisition/pay draws required during the month for which the CI is invoicing. If this does not occur, the CI must document the trip report as to why; delays not within the CI’s control will not be counted against the CI. For delays outside the CI control and as soon as practicable, the contractor must notify the COR and CO, with 1) the notice requirements included in FAR 52.212-4
(f) as soon as practicable, and 2) describe the particulars to support the delay is not through the fault of contractor or due to negligence.
i. No positive incentive
ii. Negative Disincentive: 5% decrease of invoice of column A subtotal if less than 100% of
Contractor Inspector’s Date of Inspections do not coincide with Draw Request Meeting.
d. Builder’s Requisition-PRS 5.3.2.3: CI submitted Builder’s Requisition (HUD-92448), submitted upon completion of the monthly requisition meeting, and deliver a signed copy to HUD within seven (7) business days of signing. The performance standard is 95%.
i. Positive Incentive: 2% increase of Column A of Invoice Subtotal amount if greater than 98% of HUD-92448 are submitted within seven (7) days of inspection and signing.
ii. Negative Disincentive: 3% decrease of Column A of Invoice Subtotal amount if less than 95% of HUD-92448 are not submitted within seven (7) days of inspection and signing.
e. Final Construction Record-PRS 5.3.8 and 5.3.8.1: The CI must submit to HUD a proper, complete, and final construction record for 100% of all projects assigned which the CI inspected during the construction period within 7 (seven) business days after the twelve month or last warranty inspection.
i. No positive incentive
ii. Negative Disincentive: 5% decrease of price per inspection times the total number of inspections completed per project(s) not submitted within seven (7) business days after HUD final completion.
d) Application of Incentives:
a. Positive incentives are credit incentives and will not be monetary. The government will use the credit incentive to offset future negative incentives. For example, an incentive credit earned a previous month can be carried over into the next month, if not applied to any disincentive that may have been earned. If no disincentive earned, then the incentive will continue to accumulate and be carried over to and either applied to any earned disincentives over the contract ordering period or lost by the end of the contract ordering period.
b. The government will apply the positive incentive credit to the invoice affected under the PRS credit.
c. The positive credit(s) will expire at the end of the current contract ordering period. The credit(s) will not carry over to the next contract ordering period.
INCENTIVE/DISINCENTIVE TO INCREASE/DECREASE THE GEOGRAPHIC SERVICE AREA
a) The government intends to utilize this clause as a:
i. Mechanism to incentivize a high level of performance by rewarding the most highly performing contractors with an opportunity to expand their geographic service area; and
ii. Provide a disincentive for non-performance of contract requirements by reducing the geographic service area of contractors who fail to meet contract expectations.
iii. While performance must be the primary reason for utilization of this clause, other examples which might cause utilization of this clause include insufficient contract funding or available contract ceiling. The government shall not be limited to the specified examples provided and reserves the right to realign for any reason the contracting officer determines that is in the best interest of the government. Examples of reasons which are in the governments best interest include a sudden surge in demand within a specific geographic area, or where a region may have a poor performer, or the government needs adequate price competition. Under such circumstances, the government could either invite one or more contractors to assume responsibility for the performance of increased geographic scope activities according to the terms and conditions of a then existing contract for construction inspection services in another geographical area, or the government may elect to allow two or more contractors for construction inspection services to submit contract modification proposals for the provisions of such services upon such terms and conditions as are mutually agreeable to the parties, either outcome to be effected through a bilateral modification to the contract.
b) The contracting officer shall consider geographic realignment under the terms set forth in this clause to be within the scope of the contract and does not constitute a new work modification.
i. The government, after a contractor meets their applicable region contract minimum established in paragraph (b) in FAR 52.216-22—"Indefinite Quantity”, reserves the right to non-competitively increase or reduce the geographic service area of this contract through contract modification. The modification will realign the geographic area of the affected contract, but will not increase the contract ceiling, unless the contracting officer cites one of the statute authorities in FAR 6.302—
Circumstances Permitting Other Than Full and Open Competition. Realignment of the geographic area will become effective for all new assignments made after the effective date identified in the realignment modification.
ii. The government shall not increase the maximum quantity under the authority of this clause. Any non-competitive increase to the contract maximum must cite one of the valid exceptions to full and open competition identified in FAR 6.302—Circumstances Permitting Other Than Full and Open Competition. Any realignment has no impact on the minimum or maximum amounts established in initial contract.
iii. Assignments/Orders placed prior to a realignment modification being issued under this authority will remain with the existing contractor, unless the government invokes a full or partial termination in accordance with FAR paragraph 52.212-4 (l), Termination for the Government’s Convenience.
FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS. (OCT 2018)
Addendum
52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
Federal Acquisition Regulations https://www.ecfr.gov/cgi-bin/text-idx?SID=913286c8b35a001caee5f6b8e233dd58&mc=true&tpl=/ecfrbrowse/Title48/48cfr52_main_02.tpl
HUD Acquisition Regulations https://www.ecfr.gov/cgi-bin/text-idx?SID=913286c8b35a001caee5f6b8e233dd58&mc=true&tpl=/ecfrbrowse/Title48/48cfr2452_main_02.
tpl
(End of clause)
INCLUDED BY TOTAL REFERENCE
52.203-3 GRATUITIES. (APR 1984)
2452.203-70 PROHIBITION AGAINST THE USE OF FEDERAL EMPLOYEES. (APR 2019)
52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER. (MAY 2011)
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE. (OCT 2018)
52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE. (AUG 2020)
2452.209-72 ORGANIZATIONAL CONFLICTS OF INTEREST. (APR 1984)
52.212-4 CONTRACT TERMS AND CONDITIONS — COMMERCIAL ITEMS (OCT 2018)
2452.222-70 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH
DISABILITIES. (FEB 2006)
52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND
CONSTRUCTION CONTRACTS. (AUG 2018)
52.227-17 RIGHTS IN DATA--SPECIAL WORKS. (DEC 2007)
52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS. (DEC
2013)
52.237-3 CONTINUITY OF SERVICES. (JAN 1991)
52.236-8 OTHER CONTRACTS. (APR 1984)
52.236-23 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR. (APR 1984)
52.236-24 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS. (APR 1984)
52.236-25 REQUIREMENTS FOR REGISTRATION OF DESIGNERS. (JUN 2003)
52.242-1 NOTICE OF INTENT TO DISALLOW COSTS. (APR 1984)
52.242-13 BANKRUPTCY. (JUL 1995)
https://www.ecfr.gov/cgi-bin/text-idx?SID=913286c8b35a001caee5f6b8e233dd58&mc=true&tpl=/ecfrbrowse/Title48/48cfr52_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?SID=913286c8b35a001caee5f6b8e233dd58&mc=true&tpl=/ecfrbrowse/Title48/48cfr52_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?SID=913286c8b35a001caee5f6b8e233dd58&mc=true&tpl=/ecfrbrowse/Title48/48cfr2452_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?SID=913286c8b35a001caee5f6b8e233dd58&mc=true&tpl=/ecfrbrowse/Title48/48cfr2452_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?SID=913286c8b35a001caee5f6b8e233dd58&mc=true&tpl=/ecfrbrowse/Title48/48cfr2452_main_02.tpl
52.242-14 SUSPENSION OF WORK (APR 1984)
52.242-15 STOP-WORK ORDER. (AUG 1989)
52.244-4 SUBCONTRACTORS AND OUTSIDE ASSOCIATES AND CONSULTANTS (ARCHITECT-
ENGINEER SERVICES). (AUG 1998)
2452.244-70 CONSENT TO SUBCONTRACT. (MAR 2016)
2452.246-70 INSPECTION AND ACCEPTANCE. (APR 2019)
52.249-7 TERMINATION (FIXED-PRICE ARCHITECT-ENGINEER). (APR 1984)
52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)TERMINATION (FIXED-PRICE
ARCHITECT-ENGINEER). (APR 1984)
52.253-1 COMPUTER GENERATED FORMS. (JAN 1991)
INCLUDED BY PARTIAL REFERENCE OR FULL TEXT
HUD-H-03-100 PUBLIC COMMUNICATION
The contractor must not represent itself as US Department of Housing and Urban Development (HUD) personnel to outside parties. When communicating with outside parties, the contractor must, explain that they are a HUD contractor. When performing work for HUD, contractor personnel must easily be identifiable to the public as a HUD contractor. Contractor personnel must be identifiable though the use of badges, corporate logos, or other distinguishable credentials.
2452.204-70 PRESERVATION OF, AND ACCESS TO, CONTRACT RECORDS (TANGIBLE AND
ELECTRONICALLY STORED INFORMATION (ESI) FORMATS). (DEC 2012)
(c)(2) The Contractor must assert its right to an adjustment under this clause within 30 days from the date of receipt of the Contracting Officer's request made pursuant to paragraph (b)(6) of this clause. However, if the Contracting Officer decides that the facts justify it, the Contracting Officer may receive and act upon a request submitted before final payment of the contract.
AS-2313 EXAMINATION OF RECORDS BY HUD (JUL 2017)
(a) The Contractor agrees that the Secretary of the department of Housing and Urban Development (HUD) or any duly authorized representatives shall, until the expiration of 3 years after final payment under this contract, or of the time periods for the particular records specified in Subpart 4.7 of the Federal Acquisition Regulation (48 CFR 4.7), whichever expires earlier, have access to and the right to examine any books, documents, papers, and records of the Contractor involving transactions related to this contract or compliance with any clauses thereunder.
(b) The Contractor further agrees to include in all its subcontracts hereunder a provision to the effect that the subcontractor agrees that the Secretary of HUD or any authorized representatives shall, until the expiration of 3 years after final payment under the subcontract, or of the time periods for the particular records specified in Subpart 4.7 of the FAR (48 CFR 4.7), whichever expires earlier, have access to and the right to examine any books, documents, papers, and records of such subcontractor involving transactions related to the subcontract or compliance with any clause thereunder.
(c) The term “subcontract” as used in this clause excludes:
(1) Purchase orders not exceeding the simplified acquisition threshold and
(2) Subcontracts or purchase orders for public utility services at rates established for uniform applicability to the general public.
2452.209-71 LIMITATION ON FUTURE CONTRACTS. (FEB 2000)
(a) The Contracting Officer has determined that this contract may give rise to potential organizational conflicts of interest as defined at FAR subpart 9.5.
(b) The nature of the potential conflict of interest is
The contractor, subcontractor (including consultants), or any of their employees, must not have any financial interests, direct or indirect, with any HUD multifamily (MF) property assigned to this contract.
A contractor or subcontractor (including consultants) firm, or current or former employees, shall not perform any inspections or service required under this contract for any projects, except as provided in 36.209, if they participated in:
o Any construction work on an assigned project;
o Any design of the construction project;
o Serving as the Supervisory Architect on the assigned project.
The contractor must not enter into a situation or subcontract with any entity where there exists an identity-of-interest. Identity-of-interest means any relationship (generally based on family ties and/or financial interests) that exists which could give raise to a presumption that the parties to the transaction may not operate at arms-length in establishing the cost or the acceptability of the service to be provided. For example, the contractor is prohibited from inspecting a project that was developed or designed by a family member. Identity-of-interest may exist with a contractor or subcontractor (including consultant), who provides Construction or Architectural services for a property owner, even when property is not assigned as a project under this contract.
The Contractor shall not employ or subcontract with any person who is a current or former civilian employee of the U.S. Government if the employment of that person would create a conflict of interest, an appearance of any conflict, or otherwise conflict with Department restrictions.
(c) If the contractor, under the terms of this contract or through the performance of tasks pursuant to this contract, is required to develop specifications or statements of work that are to be incorporated into a solicitation, the contractor shall be ineligible to perform the work described in that solicitation as a prime or first-tier subcontractor under any ensuing HUD contract.
(d) Other restrictions –
The contractor’s Quality Control Plan must define their Conflict of Interest (COI) screening procedures for project assignments and potential COI issues with their firm, employees, and subcontractor firms (including consultants) and their employees. The COI screening procedures must reveal any potential conflict within three business days of assignment of a project. If a potential or actual COI is identified, the contractor must notify the Contracting Officer (CO), Contracting Officer Representative (COR), and Subordinate COR (SCOR), in writing within three business days of assignment of a project and comply with paragraph (b) of contract clause 2452.209-72 ORGANIZATIONAL CONFLICTS OF INTEREST.
The HUD Office of Counsel must approve assignment to any person who is a current or former civilian employee of the U.S. Government.
(e) The restrictions imposed by this clause shall remain in effect until the latter of either 1) the end of the contract or task order period of performance, or 2) the completion of an assigned construction project.
(End of clause)
HUD-H-09-101 CORPORATE FILINGS
Upon request of the government, and at the commencement of the contract term, the contractor must provide to the contracting officer copies of all corporate, partnership or other applicable filings and organizational documents relating to both the contractor and subcontractor entities, including, but not limited to, the following: Articles of Incorporation, Certificates of Good Standing, Designation of Registered Agent, Bylaws, and, Incumbency Certificates.
The contractor must provide copies of these documents as they are renewed or otherwise amended, together with any other contractor and subcontractor organizational documents requested by the contracting officer.
HUD-H-09-102 LICENSES, CONTRACTOR QUALIFICATIONS
PWS sections 4.2.1 Contractor Personnel - Professional Qualifications. For any additions to the contractor or subcontractor key personnel performing inspection services under this contract, the contractor shall submit to the Contracting Officer (CO) and Contracting Officer Representative (COR), copies of their qualifications.
PWS 1.9 Special Qualifications. For any changes to the contractor or subcontractor key personnel performing inspection services under this contract, the contractor shall submit to the Subordinate Contracting Officer Representative (SCOR), copies of their resume and current licenses and certifications required under PWS sections 4.2.1 Contractor Personnel - Professional Qualifications, to support that assigned personnel has equivalent qualifications.
HUD-H-11-101 CONTRACTOR RESPONSIBILITIES FOR PUBLICATIONS, FORMS AND HANBOOKS
(a) The contractor is:
(1) Responsible for obtaining and maintaining all applicable forms and publications.
(2) Responsible for ensuring that all services are conducted according to current HUD forms and publications.
(b) The forms and publications described in this contract are subject to revision. The contracting officer representative may notify the contractor of changes to HUD forms and publications. The contractor must contact the contracting officer representative whenever the contractor believes a form of publication the contractor is currently using was superseded.
(c) The contractor will incur the expense for the duplication of any forms/formats necessary to accomplish work under the contract.
(d) The Contractor may download HUD publications, forms, and handbooks from the following website:
https://www.hud.gov/program_offices/administration/handbks_forms or HUDCLIPS (HUD’s Client Information Policy Systems website: https://www.hud.gov/program_offices/administration/hudclips/
52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA - MODIFICATIONS. ALTERNATE III (OCT 1997) AND ALTERNATE IV (OCT 2010) https://www.hud.gov/program_offices/administration/handbks_forms https://www.hud.gov/program_offices/administration/hudclips/
(a) Submission of certified cost or pricing data is not required.
(b) Provide data described below:
(1) The contractor must show the application of their proposed mathematical formulas used for the unit prices. The mathematical break down of the total unit price must reflect labor categories, labor rates, number of hours for tasks, materials, and any other costs (separate travel effort from the task effort) that make up the bottom-line price and necessary to permit an adequate evaluation of the proposed price in accordance with 15.403-3.
(2) An offeror must describe the pricing sources, facts, judgmental factors, assumptions and rationale used for developing the inputs into the mathematical formulas.
(3) The pricing data and supporting information should be sufficient for an adequate evaluation and support the contractor’s technical approach, such as location of qualified personnel in relation to travel effort and costs. The contractor must provide access to records necessary to permit the government to perform an adequate price analysis, and to support proposed unit prices.
(c) Submit the cost portion of the proposal via the following electronic media:
electronic media using current commercial software. The contractor must show the application of their proposed mathematical formulas used for the unit prices in an excel workbook. The contractor may use either word or a pdf for supporting narrative not included in the excel workbook.
(End of clause)
52.216-18 ORDERING. (AUG 2020)
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from effective date of contract through 30 days prior to the expiration of the contract, with the exception of transition out services under PWS section 1.13.2 which must be performed by the end of the contract period of performance.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) A delivery order or task order is considered "issued" when-
(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;
(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or
(3) If sent electronically, the Government either-
(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or
(ii) Distributes the delivery order or task order via email to the Contractor's email address.
(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.
(End of clause)
52.216-19 ORDER LIMITATIONS. (OCT 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than the quantity for the applicable awarded contract region(s) in the table below, Region Northeast Southeast Southwest West Midwest Minimum Quantity 36 72 84 24 12 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor-
(1) Any order for a single item in excess of the quantity for the applicable awarded contract region(s) in the table below;
Region Northeast Southeast Southwest West Midwest Maximum Quantity 3,366 4,779 5,743 4,626 791
(2) Any order for a combination of items in excess of the quantity for the applicable awarded contract region(s) in the table below;
Region Northeast Southeast Southwest West Midwest Maximum Quantity 3,366 4,779 5,743 4,626 791 or
(3) A series of orders from the same ordering office within 270 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) above.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.
(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within seven (7) calendar days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
(End of clause)
52.216-22 INDEFINITE QUANTITY. (OCT 1995)
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the maximum. The Government shall order at least the quantity of supplies or services designated in the Schedule as the minimum.
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after seven (7) days of a final inspection that was performed within either 1) the contract period of performance, or 2) any extended period of performance under clause 52.217-8 OPTION
TO EXTEND SERVICES.
(End of clause)
52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN. (SEP 2019)
(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.
https://www.hud.gov/program_offices/sdb/about
2452.216-78 ORDERING PROCEDURES. (FEB 2006) - ALTERNATE I (FEB 2006)
(a) Orders issued under this contract may be placed in writing via electronic mail (e-mail).
(b) In addition to a Contracting Officer, the following individuals are authorized to issue work orders (Project Descriptions or a Lenders Narrative) under a Contracting Officer issued task order, if the work orders are tied to delivery of a completed service of a fully funded Pre-Priced Line Items, and only when the cumulative amount of work ordered services does not exceed the total task order obligation amount or period of performance: the primary, contract-level, Contracting Officer Representative.
(End of clause)
2452.216-78 ORDERING PROCEDURES. (FEB 2006) - ALTERNATE II (FEB 2006)
(a) Orders issued under this contract may be placed in writing or via electronic mail (e-mail).
(b) This contract provides for the issuance of task orders on a negotiated basis as follows:
(1) The Contracting Officer will provide the contractor(s) with a statement of work or task description.
The contractor(s) shall provide pricing and other information requested by the Contracting Officer (e.g., https://www.hud.gov/program_offices/sdb/abou proposed staffing, plan for completing the task, etc.) within the time period specified by the Contracting Officer. Failure by any contractor to provide all the requested information on time may result in the contractor not being considered or selected for issuance of the order.
(i) At a minimum, the contractor shall provide an updated statement of qualifications and performance data on a SF 330 Part II, 90 calendar days prior to the beginning of Year 1, Year 2, Year 3, and Year 4 ordering periods.
(ii) Competition of task orders will occur between the two contract awards within each region, if two awards are made, except if a fair opportunity exception exists, or if an awardee’s contract exceeds its contract ceiling.
(iv) If no exception to the fair opportunity process exists, (i.e., logical follow-on, does not exceed micro-purchase threshold, to satisfy the minimum) then the contracting officer will use the procedures according to FAR 16.505(b), “Orders under multiple award schedules.” The government must justify exceptions to fair opportunity, as required in FAR 16.505 (b)(2)(iii).
Whether or not using fair opportunity, the negotiation instructions may provide specific instructions and additional terms and conditions.
(A) At a minimum, within 90 calendar days for an unplanned action or prior to the beginning of Year 1, Year 2, Year 3 and Year 4 ordering periods, the government will give each regional vendor an opportunity to submit further discounted prices for tasked work. The contractor must submit transparent pricing and other supporting pricing data to ensure compliance with professional compensation requirements in 29 CFR 541. In no case, may a contractor’s proposed task order pricing exceed an already agreed to contract price.
(B) If necessary, the government may provide an opportunity to increase a highly qualified ranking from other regional contractors, using one or more of the factors in FAR 36.602-1.
The highly qualified ranking technical factors for evaluation considerations are the same as those included in the original notice for interested vendors: professional qualifications, specialized experience, past performance, location in general geographical area, capacity to complete in time, and conflicts of interest.
(C) As stated in the schedule, the government may exclude from award consideration tasks in geographic regions related to a contractor’s past performance issues. The government will justify exclusion under FAR 16.505 (b)(2)(i)(B) if paragraph (1) (ii) of this clause does not apply.
(iv) After a Task Order is issued by a CO, the contract level COR may issue work orders on at least a monthly basis, preferably by the end of each month, along with a work order Spread Sheet (SS). The work order spreadsheet will identify a project. A work order Project Description or Lenders Note will provide further details, such as:
Project Name and FHA Project Number
Address
Type of Facility, Number of dwelling units, number of buildings, and number of stories
Section of the Act
Type of project and type of inspection
Foundation and Structural System
Schedule Construction Period
Identification of Project Owner, Designer, Builder, and Supervisory Architect
Contact information.
(2) The Contracting Officer may require the contractor(s) to present and/or discuss (see (3) below) the proposed task order terms orally. The Contracting Officer will provide the contractor(s) with guidance on the format, location, and duration of any presentations.
(3) The Contracting Officer may discuss the proposed task order terms with the contractor(s) to ensure mutual understanding of the contractor(s)'s technical approach and/or costs or price and/or to reach mutually acceptable final terms for the task order. If more than one contractor is being considered for the task order, any discussions will be held individually with each contractor.
(4) The task order shall be executed by the contractor and the Contracting Officer.
(End of clause)
52.217-8 OPTION TO EXTEND SERVICES. (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the contract period of performance end date.
(End of clause)
2452.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED–PRICE) (DEVIATION MAY 2017) -
ALTERNATE II (APR 2019)
(a) Payment schedule. Payment of the contract…
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