AMEND 3 75R60123R00001.pdf

(x)

75R60123R00001 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Rockville MD 20857

OAMP

5600 Fishers Lane, Room 14W26B Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

Rockville MD 20857

OAMP

5600 Fishers Lane, Rm 14W26B Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

04/07/20230003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/01/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 3: This is a Request for Proposal (RFP) for the National Hansen's Disease Program (NHDP) utilizing Federal Acquisition Regulation (FAR) Part 15 under NAICS 621999 - All Other Misc Ambulatory Health Care Services.

This amendment revises Section M.4.2 Evaluation Criteria- Best Value Tradeoff to add the level of importance of the technical subfactors. Please see Section M.4.2 for full text.

The technical subfactors will be weighted in descending order of importance as follows:

1. Technical Approach - most important technical subfactor

2. Key Personnel - second most important technical subfactor

3. Management Plan - third most important technical subfactor

4. Understanding the Initiative- fourth most important technical subfactor Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JIMMY K. HUPALAR

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 63

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75R60123R00001/0003

5. Organizational Experience- fifth most important technical subfactor

The due date for proposals and past performance questionnaires remains the same, May 1, 2023, at 2:00 pm ET.

Attachments:

Section A-M (revised)

CONTRACT SPECIALIST:

Anne Stephan

Email AStephan@hrsa.gov

Phone: 240-463-9761

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION A – STANDARD FORM (SF) 33

AMENDMENT 3

This page is left blank intentionally.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. Purpose of Contract

The purpose of this requirement is to provide outpatient HD services, which includes diagnosis, screening, outpatient treatment, case management, and follow-up care in healthcare settings located throughout the United States.

B.2. Compensation Cost/Price

B.2.1. In consideration of the satisfactory performance of the services and tasks detailed in Section J– Attachment A- Performance Work Statement, the Contractor shall be compensated in accordance with the following amounts:

a. Base Period (Period of Performance September 28, 2023 – March 27, 2024; 6 months) The cost to the Government for full performance of the Base POP under this contract will be $__________, at $__________ per month. (Firm Fixed Price).

Reimbursement of costs for patient travel in accordance with Task 3 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for medical co-payments in accordance with Task 4 of the SOW will be a not to exceed amount of $ . (Cost).

Reimbursement of costs for consultant services in accordance with Task 5 of the SOW will be a not to exceed amount of $ . (Cost).

The total price to the Government for full performance of all tasks in the Base POP under this contract will be $__________.

b. Option Period One (Period of Performance March 28, 2024 – March 27, 2025; 12 months) The cost to the Government for full performance of the Option Period One POP under this contract will be $__________, at $__________ per month. (Firm Fixed Price).

Reimbursement of costs for patient travel in accordance with Task 3 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for medical co-payments in accordance with Task 4 of the SOW will be a not to exceed amount of $________. (Cost).

Reimbursement of costs for consultant services in accordance with Task 5 of the SOW will be a not to exceed amount of $ . (Cost).

The total price to the Government for full performance of all tasks in the Option Period One POP under this contract will be $__________.

c. Option Period Two (Period of Performance March 28, 2025 – March 27, 2026; 12 months) The cost to the Government for full performance of the Option Period Two POP under this contract will be $__________, at $__________ per month. (Firm Fixed Price).

Reimbursement of costs for patient travel in accordance with Task 3 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for medical co-payments in accordance with Task 4 of the SOW will be a not to exceed amount of $___________. (Cost).

Reimbursement of costs for consultant services in accordance with Task 5 of the SOW will be a not to exceed amount of $ . (Cost).

The total price to the Government for full performance of all tasks in Option Period Two POP under this contract will be $__________.

d. Option Period Three (Period of Performance March 28, 2026 – March 27, 2027) The cost to the Government for full performance of the Option Period Three POP under this contract will be $__________, at $__________ per month. (Firm Fixed Price).

Reimbursement of costs for patient travel in accordance with Task 3 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for medical co-payments in accordance with Task 4 of the SOW will be a not to exceed amount of $_________. (Cost).

Reimbursement of costs for consultant services in accordance with Task 5 of the SOW will be a not to exceed amount of $ . (Cost).

The total price to the Government for full performance of all tasks in Option Period Three POP under

e. Option Period Four (Period of Performance March 28, 2027 – March 27, 2028; 12 months) The cost to the Government for full performance of the Option Period Four POP under this contract will be $__________, at $__________ per month. (Firm Fixed Price).

Reimbursement of costs for patient travel in accordance with Task 3 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for medical co-payments in accordance with Task 4 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for consultant services in accordance with Task 5 of the SOW will be a not to exceed amount of $ . (Cost).

The total price to the Government for full performance of all tasks in Option Period Four POP under

f. Option to extend for 6 Months in accordance with FAR Clause 52.217-8 Options to Extend Services.

The cost to the Government for full performance of the 6 month extension POP under this contract will be $__________, at $__________ per month. (Firm Fixed Price).

Reimbursement of costs for patient travel in accordance with Task 3 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for medical co-payments in accordance with Task 4 of the SOW will be a not to exceed amount of $__________. (Cost).

Reimbursement of costs for consultant services in accordance with Task 5 of the SOW will be a not to exceed amount of $ . (Cost).

The total price to the Government for full performance of all tasks in the 6 month extension POP under this contract will be $__________.

B.2.2. The total price for the Base Period and all Option Periods is $_____________.

SECTION C – DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 Statement of Work

Independently and not as an agent of the Government, the Contractor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the Statement of Work set forth in Section J (Attachment A) attached hereto and made part of this document.

SECTION D – PACKAGING AND MARKING

D.1 Packaging

All postage and fees related to submitting information including forms, reports, etc. to the Contracting Officer or Contracting Officer Representative (COR) are the responsibility of the contractor.

All submission shall be made via electronic mail unless otherwise specified by the CO or the COR designated in the contract.

D.2 Marking

The Contractor shall deliver all items at the time indicated in the Deliverables Schedule.

a. All deliverable reports are to carry at the top of the first page the following information:

1) Contract number

2) Deliverable item number

3) Deliverable item delivery due date

4) Date of submission

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

The Contracting Officer Representative (COR), as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor’s performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables.

E.2 52.246-4 -- Inspection of Services – Fixed Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

52.246-5 Inspection of Services – Cost-Reimbursement APR 1984

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Observance of Federal Holidays

Official Holidays New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th Inauguration Day Every fourth year, Washington, DC

F.2 Core Days and Hours of Operation

The Contractor shall provide routine hours of operation, between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, that meet the health care needs (routine medication management, treatment of reactions, orthotics, physical examinations, etc.) of the HD population in the service area.

Hours of operation should be adequate to support the HD patient population in the area of patient residency. The contractor shall provide standard facility and clinic hours as well as provide emergency and after hour provisions.

F.3 Period of Performance (POP)

The period of performance shall be a base period of six (6) months and four (4) twelve-month option periods. The option periods under this contract may be exercised in accordance with FAR clause 52.217- 9 Option to Extend the Term of the Contract (MAR 2000). In addition, the Government may extend the service for additional 6 months under FAR clause 52.217-8 Option to Extend Services. The period of performance under this contract shall commence with the effective date of the contract.

Note: exact dates will be filled in at time of contract award.

F.4 Place of Performance

The place of performance shall be at contractor’s outpatient healthcare facilities located in the states of (TBD at award). (Addresses to be specified at time of contract award).

F.5 Schedule of Deliverables Section 508 Language for Solicitations and Contracts with Information and Communications Technology (ICT)

The Contractor shall ensure all products and services delivered under this contract are compliant with Section 508 in accordance with the Health and Human Services Acquisition Regulation (HHSAR). These Section 508 Standards were issued by the United States Access Board and published in the Federal Register, on January 18, 2017, as the final rule. The final rule updates the Section 508 Standards along with accessibility guidelines for telecommunication products and equipment covered by section 255 of the Communications Act.

The Section 508 Standards applicable to this contract are:

Section 508 Standards and Guidelines Web Content Accessibility Guidelines (WCAG) 2.0 Success Criteria, Level A and AA Chapter 3: Functional Performance Criteria (FPC) Chapter 4: Hardware (If Applicable) Chapter 5: Software Chapter 6: Support Documentation and Services

Section 508 requires that all external public facing content and non-public facing official agency communications be accessible. Regardless of format, all digital content or communications materials produced as deliverables under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The Contractor shall complete and submit the applicable HHS Section 508 Accessibility Compliance Checklist per Section 508 deliverable. The checklist will serve as an artifact declaration of the Section 508 deliverable's compliance. Remediation of any Section 508 deliverables that do not comply with the applicable requirements as set forth below shall be the Contractor's responsibility.

HHS guidance and checklists regarding accessibility of documents can be found at https://www.hhs.gov/web/section-508/accessibility-checklists/index.html.

The HHS Section 508 Product Assessment Template (PAT) that is referenced above in 352.239- 73 Electronic Information and Technology Accessibility Notice, Paragraph (c), has been replaced with the Voluntary Product Accessibility Template Version (VPAT) 2.4 or later, and is considered to meet HHS PAT requirement. The new form can be downloaded from https://www.itic.org/policy/accessibility/vpat.

DELIVERABLES FOR REQUIRED TASKS:

Number Deliverable Description Quantity Due Date

Federal Records Management List of Completed Training (Task 1.3)

1 per contract period; 1 for each new staff member

Within 30 days of effective date of each contract period; within 30 days of hire date for new staff

Reporting for each HD patient receiving services (Task 9.2 and 9.3)

1 per patient Within 5 days of diagnosis, services performed, change in patient status, outreach/follow-up https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat

Community Outreach and Education Reporting (Task 9.4)

2 per year

Due by 10th day of the following month when the activity was conducted (3 days before end of contract period if conducted in final month).

4 Patient Education Reporting (Task 9.4) 1 per month

Reports 1 thru 11 due by 10th day of the following month when the activity was conducted.

Report 12 due 3 days before end of contract period

Medical Professional Education and Training Activities Reporting (Task 9.5)

1 per quarter

Due by 10th day of the following month when the activity was conducted (3 days before end of contract period if conducted in final month).

Video Conferences and Communications meeting agenda (Task 10.1)

2 per year; or as needed

3 business days prior to each conference

Video Conferences and Communications meeting minutes (Task 10.1)

1 for each conference

Within 3 business days following each conference

8 Incident Response (Task 11) Incident Report (as incidents or breaches occur)

As soon as possible and without reasonable delay and no later than 1 hour of discovery

9 Incident Response (Task 11) Incident and Breach Response Plan Upon request from government

10 Incident Reporting (Task 11)

Incident reports (as needed)

Incident Response Plan

Incident Reports – must respond to all alerts/Indicators of Compromise (IOCs) provided by HHS Computer Security Incident Response Center (CSIRC)/HRSA Computer Security Incident Response Team (hrsacsirt@hrsa.gov) within 24 hours

Report all suspected and confirmed information security and privacy incidents and breaches to the HRSA Computer Security Incident Response Team as soon as possible and without unreasonable delay, no later than one (1) hour

Incident Response Plan - 30 days prior to the Operational Readiness Review (ORR) to the Contracting Officer (CO) and/or Contracting Officers Representative (COR) mailto:hrsacsirt@hrsa.gov

11 Non-disclosure agreements (NDAs) 1 (per employee)

Prior to performing any work requiring access to non-public information

F.6. Reporting Requirements and Deliverables

F.6.1. The contractor shall submit the items in quantities and during the time periods indicated above to the following email address:

[to be completed at award] National Hansen’s Disease Program Health Resources and Services Administration 5600 Fishers Lane Rockville, MD 20857 Email Phone#: XXX

F.6.2. All deliverable reports shall include a cover page with the following information:

1) Contract number

2) Deliverable item number

3) Deliverable item delivery due date

4) Date of submission

5) All deliverable items are to be separate physical submissions.

6) All deliverable items are subject to the review and concurrence of the COR.

F.7. 52.242-15 Stop-Work Order (Aug 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either-

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for

Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if-

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the

Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

52.242-15 Stop-Work Order (Aug 1989), Alternate I (Apr 1984)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Contracting Officer’s Authority

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.2. Designation of Contracting Officer Representative (COR)

The person identified below is hereby designated as the Contracting Officer Representative (COR) for this contract. The responsibility of the COR is to ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

[to be completed at award] National Hansen’s Disease Program Health Resources and Services Administration U.S. Dept. of Health and Human Services 5600 Fishers Lane Rockville, MD 20857 Phone Number: TBD Email: TBD

G.3. Contracting Officer’s Representative’s Responsibility

Technical Direction – The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the Contractor to guide the contract effort in order to accomplish the contractual performance work statement. This may include providing information to the Contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the Contractor to the Government under the contract. Only the Contracting Officer has the authority to make a formal change to the contract.

G.4. Restrictions on the Contracting Officer’s Representative’s Authority

Direction given by the COR to the Contractor must be within the parameters of the Performance Work Statement as stated in the Contract.

The COR may not issue any direction to the Contractor that:

1. Solicits a proposal, OR

2. Constitutes an assignment of additional work outside the Statement of Work / Performance Work

Statement of this Contract, OR

3. In any manner causes an increase in the total contract cost or the time required for contract performance, OR

4. Changes any of the express terms, conditions, or specifications of the Contract (i.e., changes in the cost or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this Contract will be accomplished through the Contracting Officer, who is the only party authorized to bind the Government to contract and the only party who can determine if a direction is within the Performance Work Statement.

G.5. Key Personnel

Pursuant to the Key Personnel clause (HHSAR 352.237-75) referenced in SECTION I of this contract, the following individual(s) is (are) designated as Key Personnel and considered to be essential to the work being performed under this contract:

Title: Project Director (Name to be completed at time of award) Phone:

Email:

Title: Provider/Physician (Name to be completed at time of award) Phone:

Email:

Title: Nurse (Name to be completed at time of award) Phone:

Email:

The persons identified as the Provider/Physician; Nurse, Project Director shall direct the necessary work and services toward fulfillment of the contractual requirements. Prior to removing, replacing, or diverting the specified individual(s), the Contractor shall notify the Contracting Officer in writing and reasonably in advance, and shall submit justification (including proposed substitutions and résumés detailing experience/qualifications related to this contract) in sufficient detail to permit evaluation of the impact on the contract. No diversion shall be made by the Contractor without the written consent of the Contracting Officer, provided that the Contracting Officer may ratify in writing changes made due to events beyond the control of the Contractor, and such ratification shall constitute the consent of the Contracting Officer required by this clause. Examples of events beyond the control of the Contractor are:

(1) prolonged sickness, (2) termination of employment, and (3) death. Key personnel, with the consent of the Contracting Officer, may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

G.6. Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

G.6.1. All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP).

G.6.2. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov.

G.6.3. The Department of Treasury will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts.

G.6.4. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

G.6.5. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

G.6.6. If your company is already registered to use IPP, you will not be required to re-register.

G.6.7. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional HRSA Invoice Requirements:

a. The contractor shall submit invoices under this contract once per month or as specified in the payment schedule. For indefinite delivery vehicles, separate invoices must be submitted for each order.

b. Invoices must break-out price/cost by contract line item number (CLIN) as specified in the pricing section of the contract.

c. Invoices must include the Dun & Bradstreet Number (DUNS) of the Contractor.

https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPPCustomerSupport@fiscal.treasury.gov

d. Invoices that include time and materials or labor hours CLINS must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and

(2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement CLINs must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts.

f. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred:

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)-show rate, base and total amount;

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee – amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

G.7. Electronic Funds Transfer

The Contractor shall designate a financial institution for receipt of electronic funds transfer payments and it shall be reported in Systems for Award Management (SAM) and shall be submitted in writing to the finance office set forth in Section G.5.6. All data stored in the CCR and ORCA has been transferred to the new Systems for Award Management (SAM) and can be found at www.sam.gov. Contractors are encouraged to periodically review their file for accuracy and are required to re-reregister before their expiration date, which is the same date as their CCR expiration date. SAM will notify users by e-mail that their file is due to expire beginning 60 days prior to expiration, then 30 days and finally 15 days before expiration. Directions on how to navigate SAM can be found on the site’s Home Page by clicking Help in the navigation bar at the top of the page.

G.8. Evaluation of Contractor’s Performance evaluation of Contractor performance shall be conducted on this contract in Interim and final evaluation of Contractor performance on this contract shall be conducted in accordance with FAR Subpart 42.15, and HHSAR 342.7001(d). Upon contract completion, a final evaluation of the Contractor’s performance shall be completed by the Government; see Section J, Attachment C.

The Government will conduct an evaluation of Contractor’s performance based on the completion of the tasks stated in the SOW. HRSA documents contractor performance using the Contractor Performance Assessment Rating System (CPARS) (www.cpars.gov). The evaluation shall be conducted by the COR and be comprised of an evaluation of contractor performance completed by the Contractor and Federal staff, and a review of progress reports and financial reports (deliverables).

http://www.sam.gov/

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Food

Food (including but not limited to meals, light refreshments, and beverages) is not to be provided and is an unallowable cost.

H.2. Equipment

The Contractor shall not use federal funding available through this contract for costs incurred for services or equipment which are reimbursable as part of another government contract. The federal funding available through this contract shall not be used to reimburse the contractor for the purchase of computer hardware and/or software without prior Contracting Officer approval.

H.3. Confidentiality Agreement Requirement

The Contractor shall implement a confidentiality agreement related to all data provided by the Government staff. All Contractor staff that work with the Federal Government and are provided information and access to databases shall sign such an agreement and a copy of the signed agreement for each relevant staff member shall be submitted to the COR prior to receipt of relevant documents.

H.4. Travel Reimbursement

Any travel reimbursement under this contract shall be performed in accordance with Federal Travel Regulations.

H.5. Non-Personal Health Care Services Contract

This is a non-personal health care services contract; the policies and procedures of which are provided in FAR subpart 37.4. As required by FAR 37.401, this contract provides the following:

(a) This is a non-personal healthcare service contract, under which the contractor is an independent contractor.

(b) The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of service rendered (e.g. professional judgments, diagnosis for specific medical treatment).

(c) As a condition of this contract, the contractor agrees to indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance.

(d) As a condition of this contract, the contractor agrees to maintain medical liability insurance in a coverage amount not less than the amount normally prevailing within the local community for the medical specialty concerned in accordance with FAR 52.237-7 -- Indemnification and Medical Liability Insurance, and;

(e) As a condition of this contract, the contractor agrees to ensure that any and all of its subcontracts for provisions of healthcare services contain all of the requirements of FAR 52.237-7 -- Indemnification and Medical Liability Insurance, including, but not limited to, maintenance of medical liability insurance.

H.6. Conflict of Interest

1. Conflict of Interest (COI):

The Contractor shall have procedures in place to monitor and disclose all Organizational and Personal Conflicts of Interest throughout the life of the contract.

2. COI information shall be submitted as follows:

a. Initial Submission of COI Information: The Contractor shall submit Conflict of Interest information identified in the performance of the contract.

b. Mitigation/Resolution: The CO determines whether a COI has been identified and whether the actual, potential or apparent COI has been mitigated/resolved to the Government’s satisfaction. The Contractor's approved COI Mitigation/Resolution plan shall be incorporated into the contract.

c. In cases whereby a COI cannot be, or has not been, mitigated to the CO’s satisfaction, the CO may take the following action including, but not limited to:

i. Request a waiver in accordance with FAR 9.503 Waiver, from the Head of the Contracting Activity; or

ii. Make changes to the requirements of the contract; or

iii. Terminate the contract.

3. COI disclosure during contract performance: COI Disclosure Revisions shall be submitted to the

CO.

4. Subcontractor Flow-Down Clause: The prime Contractor is responsible for avoiding, neutralizing and mitigating all actual, potential, or apparent COIs of its Subcontractors, in accordance with this clause. Therefore, the prime Contractor shall flow-down applicable clauses of this contract in all subcontracts. For Subcontractors, wherever the term “Contractor” is used, insert “Subcontractor.”

SECTION I – CONTRACT CLAUSES

I.1 Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) Contract Clauses

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov/far. (End of Clause)

CLAUSE

NO.

TITLE DATE

52.202-1 Definitions. Jun 2020 52.203-3 Gratuities. Apr 1984 52.203-5 Covenant Against Contingent Fees. May 2014 52.203-6 Restrictions on Subcontractor Sales to the Government. Jun 2020 52.203-6 Alternate I. Nov 2021 52.203-7 Anti-Kickback Procedures. Jun 2020 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity.

May 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity. May 2014 52.203-11 Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions Sep 2007

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun 2020 52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights.

Jun 2020

52.203-18

52.203-19

52.204-4

52.204-5

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation Prohibition on Requiring Certain Internal Confidentiality Agreement or Statements Printed or Copied Double-Sided on Postconsumer Fiber Content Paper.

Women-Owned Business (Other Than Small Business).

Jan 2017

Jan 2017

May 2011

Oct 2014

52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards.

Jun 2020

52.204-13 System for Award Management Maintenance. Oct 2018 52.204-14 Service Contract Reporting Requirements. Oct 2016

52.204-23

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

Nov 2021

52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.207-3 52.209-2

Right of First Refusal of Employment.

Prohibition on Contracting with Inverted Domestic Corporations- Representation.

May 2006 Nov 2015

52.209-6

Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

http://www.acquisition.gov/far

52.209-9 Updates of Publicly Available Information Regarding Responsibility

Matters.

Oct 2018

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov 2015 52.210-1 Market Research. Nov 2021 52.215-2 Audit and Records – Negotiations. Jun 2020 52.215-8 Order of Precedence-Uniform Contract Format. Oct 1997 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data. Aug 2011 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-

Modifications.

Jun 2020

52.215-12 Subcontractor Certified Cost or Pricing Data. Jun 2020 52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications. Jun 2020 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB)

Other Than Pensions.

Jul 2005

52.215-19 Notification of Ownership Changes. Oct 1997 52.215-21

52.215-23

Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data – Modifications Alternate III Limitations on Pass-Through Charges.

Nov 2021

Jun 2020

52.216-7 52.217-8

Allowable Cost and Payment Alt II, Alt III, Alt IV Option to Extend Services, 60 days.

Aug 2018 Nov 1999

52.219-8 Utilization of Small Business Concerns. Oct 2022 52.219-9 Small Business Subcontracting Plan. Oct 2022 52.219-16 Liquidated Damages-Subcontracting Plan Sep 2021 52.219-28 52.222-3

Post-Award Small Business Program Representation Convict Labor.

Mar 2023 Jun 2003

52.222-21 Prohibition of Segregated Facilities. Apr 2015 52.222-26 52.222-35 52.222-36

Equal Opportunity Equal Opportunity for Veterans Equal Opportunity for Workers with Disabilities

Sep 2016 Jun 2020 Jun 2020

52.222-37 52.222-40

Employment Reports on Veterans Notification of Employee Rights Under the National Labor Relations Act.

Jun 2020 Dec 2010

52.222-41 Service Contract Labor Standards. Aug 2018 52.222-50 Combating Trafficking in Persons. Nov 2021 52.222-54 Employment Eligibility Verification. May 2022 52.222-55 Minimum Wages for Contractor Workers Under Executive Order

14026.

Jan 2022

52.222-62 Paid Sick Leave Under Executive Order 13706. Jan 2022 52.223-6 Drug-Free Workplace. May 2001 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving.

Jun 2020

52.224-1 Privacy Act Notification. Apr 1984 52.224-2 Privacy Act. Apr 1984 52.224-3 Privacy Training. Jan 2017 52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.227-14 Rights in Data-General. May 2014 52.228-7 52.229-3 52.230-2

Insurance-Liability to Third Persons Federal, State, and Local Taxes Cost Accounting Standards

Mar 1996 Feb 20123 Jun 2020

52.230-6 52.232-1

Administration of cost Accounting Standards Payments.

Jun 2010 Apr 1984

52.232-8 52.232-9

Discounts for Prompt Payment Limitation on Withholding of Payments

Feb 2002 Apr 1984

52.232-11 52.232-17 52.232-20

Extras Interest Limitation of Cost

Apr 1984 May 2014 Apr 1984

52.232-23 52.232-25 52.232-32

Assignment of Claims Prompt Payment Performance-Based Payments

May 2014 Jan 2017 Apr 2012

52.232-33 52.232-39

Payment by Electronic Funds Transfer – System for Award Management Unenforceability of Unauthorized Obligations.

Oct 2018 Jun 2013

52.232-40 52.233-1

Providing Accelerated Payments to Small Business Subcontractors Disputes.

May 2023 May 2014

52.233-3 Protest after Award. Aug 1996 52.233-3 Protest after Award. Alt 1 Jun 1985 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004 52.237-3 Continuity of Services Jan 1991 52.242-1 52.242-2 52.242-4 52.242.5

Notice of Intent to Disallow Costs Production Progress Reports Certification of Final Indirect Costs Payments to Small Business Subcontractors

Apr 1984 Apr 1991 Jan 1997 Jan 2017

52.242-13 52.243-1

Bankruptcy Changes - Fixed Price, Alt 1 (Apr 1984)

July 1995 Aug 1987

52.243-2 Changes Cost Reimbursement, Alt 1 (Apr 1984) Aug 1987 52.244-2 Subcontracts. Jun 2020 52.244-5 52.244-6 52.245-1

Competition in Subcontracting Subcontracts for Commercial Products and Commercial Services Government Property, Alt 1

Dec 1996 Mar 2023 Apr 2012

52.245-9 Use and Changes. Apr 2012 52.246-25 Limitation of Liability-Services Feb 1997 52-249-2 52.249-4

Termination for Convenience of the Government (Fixed-Price) Termination for Convenience of the Government (Services)(Short Form)

Apr 2012 Apr 1984

52.249-5 Termination for Convenience of the Government (Educational and Other Nonprofit Institutions)

Aug 2016

52.249-6 Termination (Cost Reimbursement) May 2004 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 52.249-14 Excusable Delays Apr 1984 52.253-1 Computer Generated Forms. Jan 1991

I.2. FAR 252.204-14 Service Contract Reporting Requirements (Oct 2016)

(a) Definition.

First-tier subcontract means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the Contractor’s supplier agreements with vendors, such as long-term arrangements for materials or supplies that benefit multiple contracts and/or the costs of which are normally applied to a Contractor’s general and administrative expenses or indirect costs.

(b) The Contractor shall report, in accordance with paragraphs (c) and (d) of this clause, annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

(c) The Contractor shall report the following information:

(1) Contract number and, as applicable, order number.

(2) The total dollar amount invoiced for services performed during the previous Government fiscal year under the contract.

(3) The number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year.

(4) Data reported by subcontractors under paragraph (f) of this clause.

(d) The information required in paragraph (c) of this clause shall be submitted via the internet at www.sam.gov. (See SAM User Guide). If the Contractor fails to submit the report in a timely manner, the contracting officer will exercise appropriate contractual remedies. In addition, the Contracting Officer will make the Contractor’s failure to comply with the reporting requirements a part of the Contractor’s performance information under FAR subpart 42.15.

(e) Agencies will review Contractor reported information for reasonableness and consistency with available contract information. In the event the agency believes that revisions to the Contractor reported information are warranted, the agency will notify the Contractor no later than November 15. By November 30, the Contractor shall revise the report, or document its rationale for the agency.

(f) (1) The Contractor shall require each first-tier subcontractor providing services under this contract, with subcontract(s) each valued at or above the thresholds set forth in 4.1703(a)(2), to provide the following detailed information to the Contractor in sufficient time to submit the report:

(i) Subcontract number (including subcontractor name and unique entity identifier); and

(ii) The number of first-tier subcontractor direct-labor hours expended on the services performed during the previous Government fiscal year.

(2) The Contractor shall advise the subcontractor that the information will be made available to the public as required by section 743 of Division C of the Consolidated Appropriations Act, 2010.

(End of clause)

I.3 FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

https://www.sam.gov/ https://www.acquisition.gov/far/part-42#FAR_Subpart_42_15 https://www.acquisition.gov/far/part-4#FAR_4_1703

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information ( 44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems.