75H70725Q00105-ZCCHC-QA rev_.pdf

**Amend 0003 for Q&A and to extend the due date to June 12, 2025 by 03:00 PM (MT).

RFQ - 75H70725Q00105 - Zuni Comprehensive Community Health Center Equipment Inventory Database

Solicitation Page #

Section

Section Title Question Answer

3 B Contract Price

Is the approximate quantity of items included under the Schedule of Charges sections 001, 002, 003 and 004 available?

Includes all known IFUs for Services requested. Ie; All Surgical

Instruments, Dental instruments, Biomedical and Facilities manuals from ALL HOSPITAL equipment supply manufactures regardless of our inventory.

4 C SOW

“Purpose” references up-to-date info for OEM manuals. Is there an existing database?

OEM manufactures keep their manuals updated. It will be up to the contractor to work with OEMs.

4 C SOW

Are there existing manuals already available that only have to be digitized and added to a database library? Or should a contractor anticipate a mix of existing available OEM manuals and others that will need to be sought out?

The Contractor will need to anticipate a mix of existing available OEM manuals and others that will need to be sought out.

4 C SOW

Can a contractor propose and implement a different/new database platform (that operates via IPv6,), such as a vetted AI-software our team currently works with on other projects and finds easy to use, robust, and reliable? Or does the ZCHC have a specific database platform in mind?

Our proposed solution would be self-contained to the facility, though could grant access to any user ZCCHC wanted (if needed.)

The Federal government has guidelines and implement IPv6 enabled solutions. A contractor can propose and implement a new database platform that operates via IPv6, provided it will adhere to Federal policies and requirements to include technical support and training for the users. To correct and update- The functions to meet future IPV6 infrastructure.

4 C SOW

In description of services, guidance states the database will be for “ZCCHC departments and staff.” Please confirm if there are or are not other intended users that would require external access, such as the Indian Health Service- Albuquerque Area Office, IHS Rockland, MD, HHS, or any other entity authorized by the ZCCHC?

Every staff member will be able to log in as user for the entire data base which will only be accessible at our facility. This requirement is for Zuni Comprehensive Community Health center only.

4 C SOW

SOW states, “contractor shall provide access to an Internet Database that consists of Up-to-Date Information of Use for Medical, Dental, Surgical equipment and instruments, Biomed Service Manuals and Facilities Manuals.” Does this specifically include inventory the ZCCHC currently utilizes, and/or will this include other planned or needed OEM manuals and information (i.e.

items added over the diff years of the contract that will have to be monitored or requests sent by ZCCHC?)

See first question.

4 C SOW

Is there an existing inventory list for the 4 sections, under the sections - Medical, Dental, Surgical equipment and instruments, Biomed Service Manuals and Facilities Manuals? Or a list of “volume” in categories so that a contractor can project labor time requirements for implementing its database development?

We do not have an inventory of every piece of equipment or instrument. Instruments like forceps, Dental drills etc:

4 C SOW

Our team would plan to gather an inventory of all items in the identified sections to be included in the data base development, to be most efficient, would contractor staff be allowed access to gather inventory information on site? Or is this included in working with the Joint Commission?

See first question.

5 C SOW

From “Database will have the capability to accommodate multiple users,” can a number of users be provided? This would help determine how to best coordinate and price the platform we would propose utilizing.

We do not need users access for each employee. System admin and Employee campus user is what we currently use for our SDS system.

5 C SOW

If a number of users can be provided, could users be assigned to specific sections only, or shall we anticipate all

See above.

users would require full access to all sections of the database?

17-18 (& 33-34)

10 (& 19, §d)

§508

ACCESSBILITY/WCAG

Please confirm §508 conformance reports and WCAG checklists are due at the end of each contract year.

Or if this is TBD. The Solicitation appears to state both, required or if determined by CO office.

To be determined.

38 3 Past Performance

Assessments

Will the agency accept PP surveys from both entities in a Joint Venture that is under an SBA approved Mentor- Protégé, which is allowed under All Small SBA MPA JV regulations?

Yes.

How many users of the database are expected under this contract?

Unlimited - Account will be set up as Zuni Employee Campus User.

If there will be more than 50 total users, how many simultaneous users at any given time are expected?

There shouldn't be more than 30 users at one given time.

Will there be some kind of administrator that will create initial user accounts for authorized users (after which that user can create their own password) or is the database expected to be “open” and allow anyone to create a username/password?

We like to have at least 2 system Admins so they can fully access the system, if needed.

We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

This is a brand-new contact, no incumbent performing services at this time.

Past+Performance+Survey Is this asking for an example of a CPARS review?

The quoter can send the performance survey to three previous work contacts to complete (of same like services).

Then, submit the completed surveys with your packet. (The template is attached).

In reviewing the documents, we are happy to provide the requested information;

however, the language appears to suggest these may be internal evaluation volumes rather than forms we are expected to complete. Could you please confirm whether external respondents like us should prepare and submit documents under each of these volumes?

Yes, this is correct.