36C25625R0043 AMENDMENT_0001.docx

36C25625R0043 Amendment 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

07-11-2025

580-25-3-5912-0007

580-22-201 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77056-5643

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643 To all Offerors/Bidders

36C25625R0043 06-12-2025

X

X

July 29, 2025 @ 11:00 am Central

One (01) RE: Replace and Upgrade BAS

A. Clarifications are on pages 2-26. Additional clarifications are forthcoming.

B. Proposal due date is extended until Tuesday, July 29, 2025, at 11:00 am.

C. List of site visit attendees is attached.

Tabitha Contreras Contracting Officer

52.228-1Bid Guarantee.

Bid Guarantee (Sept 1996) (a)Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b)The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds- (1)To unsuccessful bidders as soon as practicable after the opening of bids; and (2)To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c)The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000 whichever is less.

(d)If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e)In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of clause)

Contractor is to field-verify duct dimensions to support the purchase and installation of necessary equipment and devices.

Coordination is key. Contractor shall provide a detailed project schedule that will aid the COR in scheduling the work with the building staff. VA COR does not anticipate any access issues.

The phasing plan is a suggested timeframe for the performance of the actual work. It does not account for mobilization, the submittal process and review time, material delivery, transition times, etc. The government anticipates this project to take 730 days from NTP to closeout.

ceiling work be required? Will wall patching and painting be required? Please define this scope of work more clearly.

The material type of the soffits appears to be gyp. bd. with a plaster finish. Note 2 calls out ceiling areas that are gyp. bd. That will need to be replaced once the unit has been upgraded. Contractor shall replace ceiling from side of room to side of room, and as much length as needed to access the unit. This way, only one joint is needed to be patched back into the existing ceiling.

For bidding purposes assume the valves are 1” diameter. The Contractor shall field-verify existing pipe sizes prior to submitting the submittals for the purchase and installation of necessary new devices. Match pipe size and type to the existing piping system.

The statement to “DEMOLISH ASSOCIATED PIPING” in Note 5 on these drawings is in reference to the pneumatic air tubing to the existing pneumatic controls. The Contractor is to remove pneumatic controls tubing back to the source. Coordinate the sequence of removal so that no operating equipment is left without control air. For bidding purposes assume that tubing and valves are 3/8” diameter.

In accordance with drawing key notes, Contractor shall replace all pneumatic controls devices for the existing FCU’s. This shall include heating hot water control valves where the existing FCU includes reheat coils and HHW piping. Contractor is to field verify. For bidding purposes assume that all FCU’s are 4-pipe units and that tubing and valves are 1” diameter.

The statement to “DEMOLISH ASSOCIATED PIPING” in Note 4 on these drawings is in reference to the pneumatic air tubing to the existing pneumatic controls. The Contractor is to remove pneumatic controls tubing back to the source. Coordinate the sequence of removal so that no operating equipment is left without control air.

Note 9 on MH112 refers, in general, to the pneumatic piping in the general vicinity of the booster pump. At the completion of the DDC conversion, however, the Contractor shall be responsible for removal of the entire pneumatic system within the area of work.

Note 9 on MH112 refers, in general, to the pneumatic piping in the general vicinity of the booster pump. At the completion of the DDC conversion, however, the Contractor shall be responsible for removal of the entire pneumatic system within the area of work.

Note 4 on MH117 refers, in general, to the pneumatic piping in the general vicinity of the booster pump. At the completion of the DDC conversion, however, the Contractor shall be responsible for removal of the entire pneumatic system within the area of work.

Coordinate device connection requirements with the existing water quality monitoring system. For the purposes of bidding, assume that all required piping connections already exist and that the BAS needs to be connected from the local alarm monitoring points to the new area BAS control panel.

See FAR 52.229-3 in the solicitation. Please note: in accordance with V.T.C.A., Tax Code §151.311, the purchase of tangible personal property for use in the performance of a contract for an organization exempted under Section 151.309 or 151.310 of this code is exempt if the tangible personal property is incorporated into realty in the performance of the contract. Additionally, the purchase of tangible personal property, other than machinery or equipment and its accessories and repair and replacement parts, for use in the performance of a contract for an improvement to realty for an organization exempted under Section 151.309 or 151.310 of the code is exempt if the tangible personal property is necessary and essential for the performance of the contract and completely consumed on the job. The VA is an exempt organization.

Therefore, the contractor’s purchase of such building and construction materials within the State of Texas to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) or completely used in the performance of the contract is subject to exemption from Texas Sales and Use taxes under the code. To take advantage of the tax exemption, the successful offeror under this solicitation must complete a Texas Sales and Use Tax Exemption Certificate when it purchases construction materials for this contract.

All bids received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include Texas’ Sales or Use Taxes on sales of materials for incorporation into VA real estate under this contract or used in the performance of this contract.

Procore software or equivalent is acceptable. VA does have restrictions to some sites. Procore, Submittal Exchange, ProjectSight/Trimble, are a few that we are able to access.

Yes. A list of requirements will be provided after award that the contractor shall meet in order for the VA to pay for materials not installed.

Contractors can park in any non-gated areas on VA Houston Campus with the exception of Parking Lot W.

Yes. STARC modular walls may be used as long as they meet the ICRA classification requirements listed in the ICRA Schedule for the intended space.

All bonds have to be provided by the prime. Your firm would be required to submit 100% of the bonds under your company, not a subcontractor

Contractor is only responsible for the insulation impacted by the scope of this project. Work and repairs in areas outside the scope is not to be addressed.

Contractor may reutilize conduit where extant. Contractor shall clean conduit prior to reuse per spec section 26 05 33 - 3.2(F).

Each division in the specifications has a separate training section. Please reference project specifications for training requirements.

The warranty period of 1 year starts once “ALL” equipment and components have been installed in “ALL” buildings and the government makes final acceptance.

Liebert units are currently unmonitored. Provide necessary interface to allow compatibility for monitoring via new BAS system.

The Contractor is to field-verify the size of all valves being replaced or having actuators replaced. For the purpose of bidding, assume that FCU valves are 1” diameter.

Refer to plan note 4 on drawings MH112 and MH113 for the quantity and location of dual duct VAV boxes to be replaced. The Air Terminal Unit schedule on M-601 provides unit sizes.

The final BAS product must be a complete working system that utilizes a single interface. If a system other than JCI is used, it must be compatible with JCI equipment or replace non-compatible components of the system for the system to work seamlessly.

The box replacement effort shall be coordinated with the COR. If the box replacement effort will not hinder VA operations, then the work can happen during core hours 7AM-5PM. Otherwise, if patient care or operations are impacted, the box replacement effort must take place after hours at no additional cost to VA.

The final BAS product must be a complete working system that utilizes a single interface. If a system other than JCI is used, it must be compatible with JCI equipment or replace non-compatible components of the system for the system to work seamlessly.

For bidding purposes, assume that all FCU’s in building 100 are cooling only. Verify actual unit configuration in the field prior to submittal process and purchase of equipment and notify the Government promptly of any deviations.

The contractor is to coordinate meter data output protocol with the BAS input requirements.

Refer to specification section 23 3600 for detailed Air Terminal Unit requirements. While the terminal units for building 109 are not an exhaust application, Price model RDV were used as a basis based on the need for single duct terminal units that do not have reheat coils.

The location of the NAE-02-EP controllers is unknown. The Contractor is to carry an allowance for a quantity of three (3) of these controllers serving a total of 131 points.

The Contractor-furnished energy meters scheduled on M-601 are to be provided with an output protocol to consistent with the protocol(s) supported by the new BAS system.

The Contractor-furnished energy meters scheduled on M-601 are to be provided with an output protocol to consistent with the protocol(s) supported by the new BAS system.

· 40 CFR 261: Identification and Listing of Hazardous Waste

· 40 CFR 262: Standards Applicable to Generators of Hazardous Waste

· 40 CFR 263: Standards Applicable to Transporters of Hazardous Waste

· 49 CFR 173: Subparts A, B, and J (General Requirements, Preparation, and Other Regulated Material Definitions for Shipments and Packaging) Follow project specifications for hazardous waste. Code of Federal Regulations may be found here: https://www.ecfr.gov/

For bidding purposes, assume that all FCU’s in building 100 are cooling only. Verify actual unit configuration in the field prior to submittal process and purchase of equipment and notify the Government promptly of any deviations.

Contractor shall provide appropriate translator as required for lighting control panel interface.

Refer to MH112 and MH113 for the location of dual duct VAVs to single duct VAV conversions. Refer to the general detail 2 on drawing MH113 for duct connections and refer to the Air Terminal Unit schedule on M-601 for sizes.

Refer to MH112 and MH113 for the location of dual duct VAVs to single duct VAV conversions. Refer to the general detail 2 on drawing MH113 for duct connections, and refer to the Air Terminal Unit schedule on M-601 for sizes.

The Contractor-furnished energy meters scheduled on M-601 are to be provided with an output protocol to consistent with the protocol(s) supported by the new BAS system.

Confirmed. Contractor is not required to repair existing non-functional controls and/or equipment. Contractor shall document deficiencies prior to starting construction.

Only systems modified either by replacement of associated controllers or DDC control components need to be verified to be working properly at the end of the project. If an existing device stays on an existing controller, the individual device will not need to be verified. However, all controllers existing and new will need to be checked to ensure they are working as a complete system.

Systems must be verified down to the component level replaced. If a sensor or actuator is replaced the control point must be validated. If a controller is replaced visibility and response of all devices connected must be validated. Components not replaced only need to be validated so that they are visible throughout the control system and respond to the system control.

The warranty period of 1 year starts once “ALL” equipment and components have been installed in “ALL” buildings and the government makes final acceptance.

Source power from panels indicated on electrical drawings to a controls transformer to be provided and installed by Div. 26. Low voltage power downstream of controls transformers to be provided and installed by Div. 23 contractor. Coordinate location of transformers to ensure voltage drop does not affect device operation.

The “OPERATOR'S TERMINAL FOR THE BAS” noted on MH100 is the Engineering Control Center (“ECC”) in section 23 0932 paragraph 2.5. This is different from the “Portable Operator Terminal” specified in section 23 0923 paragraph 2.5.