Solicitation - W912JD26QA008 Professional Appearance.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Pre-Deployment Yellow Ribbon EventInstrument Name:

The Maine Army National Guard (MEARNG) Yellow Ribbon Program intends to host a Pre Deployment Yellow Ribbon Event that provides training and resources for Service Members and Family Members of the Maine Army National Guard per guidance found in DODI 1342.28 and J1 Resource Guidance QACS YRRP.

W912JD26QA008

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Continental Breakfast Meals:

Pricing Arrangement: Firm Fixed Price

1 Job

Additional Descriptive Data:

The contractor must furnish all personnel, food items, supervision, materials, and quality control necessary to provide meals ready to serve in accordance with Section 5 of the PWS.

Time: Continental Breakfast must be served from: 0800-0945am.

Per meal: Adults - Approximately 275

Children - Approximately 75

0002 Lunch Meals Pricing Arrangement: Firm Fixed Price

1 Job

Additional Descriptive Data:

The contractor must furnish all personnel, food items, supervision, materials, and quality control necessary to provide meals ready to serve in accordance with Section 5 of the PWS.

Time: Lunch meal must be served from 1200pm to 1300 (1pm) EST.

Per meal:

Adults - Approximately 275

Children - Approximately 75

0003 Venue Space Pricing Arrangement: Firm Fixed Price

1 Job

Additional Descriptive Data:

The contractor must provide Venue Space in accordance with section 5 of the PWS.

Venue space must include:

Conference Space: Two indoor conference space/meeting rooms that can accommodate up to 300 in each space/meeting room comfortably without any adverse restrictions on the attendees or interfere with the meeting process. Total number of attendees is approximately 600 that will be separated into two groups.

Open Space: Area that accommodates fifteen (15) 6'/8' tables and two (2) chairs per table in order to allow for the Service Provider fair. The area must allow for easy passage of attendees and not violate fire code or block exits.

General space to accommodate two separate scheduled lunch times to Dining Space:

accommodate 600 attendees, 75 of which are children.

Access to two (2) small meeting rooms for youth programing Small Meeting Room:

and child daycare from 0800 -1600. Relatively open space with limited furniture to accommodate up to 50 attendees in each room. (children and adults)

Access to one (1) small meeting room from 0800 - 1600 to Counseling Room:

accommodate 4 attendees for private discussion.

0004 Audio/Visual Equipment Pricing Arrangement: Firm Fixed Price

1 Job

Additional Descriptive Data:

The contractor must provide Audio/Visual equipment in accordance with section 5 of the

PWS.

Audio/Visual equipment must include: sound system, microphone, laptop audio input for sound system, HDMI input, two (2) projector screens (minimum 10 ft diameter), two

(2) projectors and one podium to allow all guests to adequately view presentations.

0005 Hot Lunch Meals - Soldiers Pricing Arrangement: Firm Fixed Price

1 Job

Additional Descriptive Data:

The contractor must furnish all personnel, food items, supervision, materials, and quality control necessary to provide meals ready to serve in accordance with Section 5 of the PWS.

Time: Lunch meals must be served from 1200pm to 1300 (1pm) EST.

Per meal: 240 Soldiers

Continuation of Description

Requirements The Maine Army National Guard (MEARNG) Yellow Ribbon Program intends to host a Pre Deployment Yellow Ribbon Event that provides training and resources for Service Members and Family Members of the Maine Army National Guard per guidance found in DODI 1342.28.

Product Service Code : X1AB North American Industry Classification System (NAICS) : 531120

Product Service Code : X1AB

Product Service Code : X1AB

Product Service Code : X1AB

Product Service Code : X1AB

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Invoices will be accepted NLT 7 business days after the Period of Performance.

DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39

AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

0002 Inspection and Acceptance Location

Both Destination Instructions: Invoices will be accepted NLT 7 business days after the Period of Performance.

DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39

AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

0003 Inspection and Acceptance Location

Both Destination Instructions: Invoices will be accepted NLT 7 business days after the Period of Performance.

DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39

AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

0004 Inspection and Acceptance Location

Both Destination Instructions: Invoices will be accepted NLT 7 business days after the Period of Performance.

DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39

AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

0005 Inspection and Acceptance Location

Both Destination Instructions: Inspection and acceptance will occur NLT 7 days after the Period of Performance has ended.

DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39

AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

Continuation of Deliveries or Performance

0001 Delivery Schedule Delivery Required On Delivery Date 12 Jul 2026

1 JobQuantity

Address and POC Place of Performance DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39 AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

Period of Performance From 12 Jul 2026 To 12 Jul 2026

0002 Delivery Schedule Delivery Required On Delivery Date 12 Jul 2026

1 JobQuantity

Address and POC Place of Performance DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39 AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

Period of Performance From 12 Jul 2026 To 12 Jul 2026

0003 Delivery Schedule Delivery Required On Delivery Date 12 Jul 2026

1 JobQuantity

Address and POC Place of Performance DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39 AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

Period of Performance From 12 Jul 2026 To 12 Jul 2026

0004 Delivery Schedule Delivery Requested By Delivery Date 12 Jul 2026

1 JobQuantity

Address and POC Place of Performance

DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

KO FOR MEARNG, 194 WITHROP STREET BLDG 39 AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

Period of Performance From 12 Jul 2026 To 12 Jul 2026

0005 Delivery Schedule Delivery Required On Delivery Date 12 Jul 2026

1 JobQuantity

Address and POC Place of Performance DoDAAC: W912JD CountryCode: USA

W7NC USPFO ACTIVITY ME ARNG

BLDG 14 CAMP KEYES, 194 WINTHROP STREET AUGUSTA, ME 04333-0032

UNITED STATES

1SG Kevin Marcotte

Period of Performance From 12 Jul 2026 To 12 Jul 2026

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation)

2026-02

52.219-6 Notice of Total Small Business Set-Aside. (Deviation)

2026-02

52.222-41 Service Contract Labor Standards. (Deviation)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation)

2026-02

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (Deviation)

2026-02

52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments 2023-03 to Small Business Subcontractors.

52.233-3 Protest after Award. (Deviation) 2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation)

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.247-7023 Transportation of Supplies by Sea.

2024-10

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training

Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in

WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

HQ0670

Issue By DoDAAC

W912JD

Admin DoDAAC

W912JD

Inspect By DoDAAC ____

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

W91D12

Service Acceptor (DoDAAC)

W91D12

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

POC: Attn: Ms. Heather Burnham, Tel: 207-430-5604 and Ms. Kristine M. Hatch, Tel: 207-430- 5471 ng.me.mearng.list.j8-vendorpay-inquiries@army.mil ng.me.mearng.list.contracting@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation)

2026-02

52.223-23 Sustainable Products. (Deviation) 2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation)

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative.

1991-12

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.252-2 Clauses Incorporated by Reference.

1998-02

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

(End of clause)

52.252-6 Authorized Deviations in Clauses. 2020-11

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-7 System for Award Management- Registration. (Deviation)

2026-02

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation 2026-O0038)

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

2023-11

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

252.225-7055 Representation Regarding Business Operations with the

2022-05

Maduro Regime.

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY

2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered

Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-

7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it will will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and

Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

ADDENDUM TO 52.212-1

FAR provision 52.212-1 (FEB 2026) is hereby replaced in its entirety

Instructions to Offerors--Commercial Products and Commercial Services

(a) Submission of quotes. Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Labe Submissions, Modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the

W912JD26QA008

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receip of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(f) Questions. Questions concerning this RFQ or requests for clarification must be made in writing via email to the Contract Specialist, daniel.s.bibeau.mil@army.mil. The due date for questions will be 3:00 PM EST on May 4th, 2026. As soon as a vendor is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each vendor instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: Pre-Deployment Yellow Ribbon Event - RFQ No. .W912JD26QA008

The Government is not obligated to provide responses to all questions submitted by vendors, but will consider the responses, consolidate them, and submit responses onto https://www.sam. gov.

All information relating to this RFQ, including changes/amendments and information prior to the date set for receipt of quotes will be posted on https://www.sam.gov.

(g) The Service Contract Act: This contract requires the Contractor and/or subcontractor to pay the minimum locally prevailing wages and fringe benefits reflected in the applicable Service. The following Service Contract Act has been incorporated and can be downloaded from sam.gov.

Wage Determination: 2015-2009. Rev No. 32 - Dated: December 3, 2025.

National Guard Bureau, Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency's Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.104.

1) Protests to the Contracting Officer must be filed under FAR 52.233-2 at:

United States Property and Fiscal Office for Maine

Purchasing and Contracting Division

ATTN: Mrs. Darlene R. Howes

194 Winthrop Street, Building 39

Camp Keyes, Augusta, Maine 04333-0032

Email: darlene.r.howes.civ@army.mil or

2) To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@army.mil

NG Public-facing, general Protest information is found at: https://www.nationalguard.mil/Leadership /Joint-Staff/Special-Staff/Director-of-Acquisitions/

COMPARATIVE EVALUATION (TECHNICAL, PRICE, AND PAST PERFORMANCE) QUOTE

PREPARATION INSTRUCTIONS

General: The following instructions cover specific preparation and submission of the quoter's quote for this solicitation. Quoters must follow the instructions contained herein. Quoters are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quote to be determined not eligible for award. Quotes must be received by the United States Property

Dan Bibeau and Fiscal Office - Maine at daniel.s.bibeau.mil@army.mil no later than the date and time specified in Block 8 on the face page of the RFQ. To facilitate uniform handling and evaluation, submission of quote packages via electronic mail to daniel.s.bibeau.mil@army.mil is required with the Subject Line: W912JD26QA008.

Your quote will be evaluated in accordance with RFO 12.203. We will consider how well you complied with these instructions. We may consider any significant failure to comply with these instructions to be indicative of what we could expect from you during contract performance. Please contact our contracting officer if you do not understand any part of these instructions.

Volume Organization

Quote: Quotes must be submitted to the Government as one e-mail with two separate volumes (i.

e., attachments) as set forth below:

VOLUME PAGE

LIMITS

NUMBER

OF

COPIES

DESCRIPTION

W912JD26QA008

mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@army.mil https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/ https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/ mailto:daniel.s.bibeau.mil@army.mil

Cover Letter

2 1 Cover Letter -

I N/A 1 Quote (Completed SF 1449, amendments, representations and certifications (fill-ins), and level of effort and mix of labor sheet)

II 20 1 Technical Approach

III 3 1 Past Performance

In addition to the volume organization set forth above, quote volumes must comply with the following format:

Each volume must be marked with the RFQ number and the quoter's name and address, and the number of the Volume, i.e. I, or II. Quotes must be in the English language and all monies must be proposed in United States dollars.Print must be no smaller than a font size of 12. Paper size must be 8 1/2" X 11,", and margins must be no smaller than 1 inch, and each page within a volume must be numbered consecutively. Document file formats submitted must be Microsoft Office (docx, pptx, .xlsx, etc.), or Adobe (pdf). Do not include extraneous information not requested by the RFQ.

Cover Letter

General: Provide an introduction page to include CAGE code, Unique Entity Identification (UEI), and Tax Identification Number (TIN). Also include your Small Business Administration (SBA) certification for your socioeconomic status, e.g. small business, women owned, HUBZone, etc.

The cover letter submission must be signed by an officer of the quoter's company authorized to commit the company; must indicate that the quote is valid for from the date of the 90 days solicitation closing; must identify by name, title, phone number and email any person authorized to negotiate on the quoter's behalf and should express the extent to the quoter's commitment to achieve the objectives of the solicitation and comply with the terms and conditions of the contract.

Any significant deviation to the contract should be indicated, including one's reasons.

Volume I, Quote

General: Your quote must consist of the following: (1) Standard Form 1449, Solicitation/Contract /Order for Commercial Items, with blocks 12, 17, and 30 completed by you (including any amendments issued). (2) Standard Form 1449, Solicitation/Contract/Order for Commercial Items, Section SF 1449 - Continuation Sheet (Schedule of Supplies/Services), with your proposed prices inserted in the appropriate blank spaces. (3) Quoters must ensure that all clauses and provisions that require "fill in" information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFQ.

The completion and submission of the above items of information will constitute your quote and written assent to perform in accordance with the terms of this RFQ.

Volume II, Technical

General: Each offerors technical quote will be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements in the performance work statement and demonstrates a thorough knowledge and understanding of those requirements. the offerors technical quote will not be compared to another offeror's technical quote. If a offeror receives a technical rating of "unacceptable" they will receive a fail rating and will not be considered for contract award.

In order to be deemed technically acceptable, the offeror must provide the following subfactors:

a. Subfactor 1: The offeror must submit a comprehensive narrative demonstrating a clear understanding of the requirements outlined in section 5 of the PWS.

b. Subfactor 2: The offeror must possess a current American National Standard Institute (ANSI) - Conference for Food Protection (Serve Safe) - (or a similar accredited program). The certificate must be valid throughout the Period of Performance. The government will not be liable for the cost of the certification. The ANSI Accreditation certificate can be found at: ANAB - ANSI National Accreditation Board.

c. Subfactor 3: The offeror must provide a copy of a current Food Service Establishment Health Inspection Report. (within the last year). All food service establishments must meet and maintain the following Health Code Requirements:

i) Food inspection letter grade of "B" or equivalent

ii) Food inspection compliance rating of "Good Compliance" or equivalent

Volume III, Past Performance

General: Offerors must provide relevant experience (for this purpose, experience refers to what an offeror has done, not how well it was accomplished) in performing proposed processes and procedures from the past three years.

Past performance information may be obtained from any sources available to the Government. For example, the Government may retrieve past performance information from the Contractor Performance Assessment Reporting System (CPARS), GSA, or Federal Awardee Performance and Integrity Information System (FAPIIS). As a result, this RFQ does not include a past performance information submittal from quoters.

(End of Addenda to 52.212-1)

*** END OF NARRATIVE ***

Evaluation - Commercial Products and Commercial Services

FAR Provisions Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.212-2 Evaluation-Commercial Products and Commercial Services.

(Deviation 2026-O0038) (Tailored)

2026-02

Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)

The award will be made based on the best overall quote that is determined to be the most benefiical to the Government, with appropriate consideration given to the three evaluation factors, technical, price and past performance. To arrive at a best value decision, the contracting officer will integrate the evaluation of past performance, technical and price as set out in the solicitation. To recive consideration for award, a rating of no less than "acceptable" must be achieved for the technical factor to include all subfactors, and a rating of neutral or low risk in past performance. The government reserves the right to award a contract to a high priced offeor if the lower price offerors has a lower performance assessement.

Addendum to Evaluation - Commercial Product and Commercial Services

I. Basis for Contract Award - Evaluation of Quotes

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(i) Technical; Subfactor 1, Subfactor 2 and Subfactor 3.

(ii) Price(iii) Past Performance

(b) Options - Not applicable for this requirement.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

II. Quote Evaluation: The evaluation process will be accomplished as follows (Organized by Volume):

A. General: We will award a contract to the responsible contractor who represents the best value to the Government on the basis of its (1) Technical, (2) Price, and (3) past performance.

B. Volume I&II, Technical/Quote

1. General: The Government will evaluate the Quoter's understanding of the requirement, feasibility of approach, completeness, and technical risk related to the PWS. This evaluation will consist of an assessment of all relevant aspects of the Quoter's technical approach.

(a) Acceptability: We will determine the acceptability of your quote on an acceptable or unacceptable basis. We will consider your quote acceptable if it (i) conforms to the material solicitation requirements; (ii) manifests your unconditional assent to the terms of this Request for Quote (RFQ), and (iii) you are a responsible prospective contractor pursuant to FAR 9.104- 1.

(NOTE: By submission of a quote, the quoter represents that it unconditionally assents to the terms of this Request for Quote, except for any written express exceptions.)

(i) Conformance. Material solicitation requirements include those terms affecting quality, quantity, price, or delivery. Your narrative will be evaluated for conformance with the Performance Work Statement. In addition, to be deemed "acceptable" for this requirement, the vendor must show proof of:

a. Subfactor 1: The offeror must submit a comprehensive narrative demonstrating a clear understanding of the requirements outlined in the PWS.

b. Subfactor 2: The offeror must possess a current American National Standard Institute (ANSI) - Conference for Food Protection (Serve Safe) - (or a similar accredited program). The certificate must be valid throughout the period of performance. The government will not be liable for the cost of the certification. The ANSI Accreditation certificate can be found at: ANAB - ANSI National Accreditation Board.

c. Subfactor 3: The offeror must provide a copy of a current Food Service Establishment Health Inspection Report. (Within the last year) All food service establishments must meet and maintain the following Health Code Requirements:

i) Food inspection letter grade of "B" or equivalent

ii) Food inspection compliance rating of "Good Compliance" or equivalent

(ii) Assent. If you (1) take exception to any term of this RFQ, (2) propose any additional terms, or

(3) omit material information required by this RFQ then we will consider your quote to be unacceptable and ineligible for contract award.

Rating descriptions are described below:

Adjectival Rating:

Description:

Acceptable Quote demonstrates an adequate approach and understanding of the requirement.

Unacceptable Quote does not meet the requirements of the solicitation and, thus, contains one or more deficiencies and is un-awardable.

(b) Price: The Government will evaluate the price by adding the total of all line-item prices. Quotes that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Price will be used to evaluate a quote's price and the extent to which it is fair and reasonable. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 12.204. Through these techniques the Government will determine whether the price is reasonable, complete, and not unbalanced.

C. Volume III, Past Performance Factor

1. General: The past performance assessment will assess the prime's (hereafter referred to as quoter's) ability to successfully accomplish the proposed effort based on the quoter's demonstrated present and past work record. The Government will evaluate the quoter's demonstrated record of contract compliance in supplying products and services that meet users' needs, including cost and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor's performance will be considered.

Supplier Performance Risk System. A risk score of Red (lowest 5%) or Yellow (Next 10%) will be considered unacceptable. If no information is found, that will be treated as neutral which is considered acceptable. An unacceptable risk rating will be grounds for exclusion from award consideration.

Next, we will evaluate all quotes with acceptable Supplier Performance Risk Systems for and recency. For purposes of this evaluation, recency is defined as demonstrated experience (active or completed efforts) performed within the past three (3) years from the issuance

. Then, we will evaluate recent contracts for relevancy as described below date of this solicitation (see Table 1). Finally, we will evaluate recent and relevant contracts for overall quality (see Table 2).

The evaluation of the quoter's (including partnerships and joint venture) present/past performance WILL NOT include the present/past performance of any subcontractors, predecessor companies, affiliates, other divisions or corporate management even though they may perform major or critical aspects of this requirement. Only the quoter's (includes partnerships and joint ventures) past performance will be evaluated.

2. Past Performance Assessment: Present and Past Performance is a measure of the degree to which you have satisfied your customers in the past and complied with federal, state, and local laws and regulations. Your past performance is relevant to this competition when you have done recent work that has confronted you with the same kinds of challenges that you would reasonably expect to encounter during performance of the contract described by the RFQ. We will assess your past performance on the basis of recency, relevancy, and quality (general trends in contractor performance and source of information). Past performance information may be obtained from any sources available to the Government.

3. Past Performance Evaluation Ratings:

a) As a result of the recency and relevancy assessments of current and prior contracts, a relevancy rating described below will be assigned within the past performance evaluation.

Table 1

Adjectival Rating

Description

Relevant Present/past performance effort involved scope and magnitude of effort similar and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved of the scope and little or none magnitude of effort and complexities this solicitation requires.

Scope = Type of Work, Functions, Skill Mix and/or Labor Classifications, etc.

Magnitude of effort = Dollar Value and Period of Performance

Complexities = Contract Type (e.g., Indefinite Delivery Contract, Firm-Fixed-Price, FAR-based, Other Government Transaction, UCC), Location (on-base, off-base, geographical), Terms and Conditions (e.g., private, Federal, DoD, Army, National Guard Bureau), etc.

Table 2

Adjectival Rating:

Description:

Low Risk Based on the quoter's performance record, the Government has a reasonable expectation that the quoter will be able to successfully perform the required effort.

Neutral Based on the quoter's performance record, the Government cannot determine if the quoter will be able to successfully perform the required effort as the quoter's performance record is unknown.

Unacceptable Based on the quoter's performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

(End of Addendum)

*** END OF NARRATIVE ***

Addendum to Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation)

FAR Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.252-1 Solicitation Provisions Incorporated by Reference.

1998-02

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov and www.acquisition.gov/dfars___

(End of provision)

52.252-5 Authorized Deviations in Provisions.

2020-11

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Suppplement [insert regulation name](48 CFR Chapter02) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

KO FOR MEARNG DO NOT DELETE, WITHROP STREET BLDG 39

AUGUSTA, ME 04333-0032

UNITED STATES

DANIEL BIBEAU, EMAIL: DANIEL.S.BIBEAU.MIL@ARMY.MIL TELEPHONE: (207) 430-6219