Pre-Deployment Yellow Ribbon - PWS - 4-15-26.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

For

FY26 Pre Deployment Yellow Ribbon Event

1.0 General:

1.1 Scope: The contractor must provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to various services for the MEARNG Yellow Ribbon Program, as defined in this PWS.

1.1.1 Objective: The Maine Army National Guard (MEARNG) Yellow Ribbon Program intends to host a Pre Deployment Yellow Ribbon Event that provides training and resources for Service Members and Family Members of the Maine Army National Guard per guidance found in DODI 1342.28 and J1 Resource Guidance QACS YRRP.

1.2. Background:

1.3 Period of Performance (PoP): The Period of Performance must be for one day.

Base period: 12 July 2026

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor must provide services between the hours of 0800 (8:00AM) Sunday 12 July 2026 to 1600 (4:00PM) Sunday 12 July 2026;

except on recognized US holidays. The contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor must keep in mind that the stability and continuity of the work force are essential. Location of the facility must be within 10 miles of the I95 corridor and be between Auburn, ME and Augusta, ME.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Plant (COOP), a telework program may be enacted to ensure that the Government’s mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework must be at no additional cost to the Government.

1.4.1.2 Reserved

1.4.1.3 Reserved

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor must not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. Reserved

1.4.5.1 For contractors requiring Common Access Card (CAC): Reserved

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: Reserved

1.4.5.1.2 Trusted Associated Sponsorship System (TASS): Reserved

1.4.5.1.3 Reserved

1.4.5.1.4 Reserved

1.4.5.1.5 Reserved

1.4.5.1.5.1 Reserved

1.4.5.1.6 Reserved

1.4.5.2. Reserved

1.4.5.3 Awareness Training (AT) Level 1: Reserved

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or received a call they are subject to COMSEC procedures. The contractor must ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor must abide by all Government regulations concerning the authorized use of the Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Use of Government Information System (IS): Reserved

1.4.5.6.1 Reserved

1.4.5.6.2 Reserved

1.4.5.6.3 Reserved

1.4.5.6.4 Reserved

1.4.5.6.5 Reserved

1.4.5.7: Reserved

1.4.5.8: Reserved

1.4.5.9 Information Assurance (IA)/Information Technology (IT) certification: Reserved

1.4.5.10: Protection of Personally Identifiable Information (PII): The contractor must protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor must bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 OPSEC Training: Reserved

1.4.5.12 OPSEC SOP/Plan: Reserved

1.4.5.13: Reserved

1.4.5.14: Reserved

1.4.6 Physical Security: Reserved

1.4.6.1 Key Control: Reserved

1.4.6.2 Lock Combinations: Reserved

1.4.7 Special Qualifications:

1.4.7.1 The contractor must ensure all employee possess all local and state required food safety certifications for preparing/serving food and food items in the performance of this contract. This does not include education or other qualification for the position in which the contractor employee is performing, dress codes, or other information. The contractor must ensure all employees engaged in the preparation and serving of food are medically cleared by medical professionals prior to execution of this contract. Note: The Government does not provide training and/or medical screening to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certify, and qualified to provide service.

1.4.7.2 The contractor must possess a current American National Standard Institute (ANSI)- Conference for Food Protection (ServSafe) – (or a similar accredited program). The Government will not be liable for the cost of the certification. The ANSI Accreditation certificate can be found at: ANAB - ANSI National Accreditation Board

1.4.7.3 The contractor must provide a copy of a current Food Service Establishments Health Inspection report. All food service establishments must meet and maintain the following minimum Health Code Requirements:

• Food inspection letter grade of “B” or equivalent

• Food inspection compliance rating of “Good Compliance” or equivalent

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor must apprise the Government of problems, if any, being experienced. The contractor must https://anabpd.ansi.org/Accreditation/credentialing/personnel-certification/food-protection-manager/ALLdirectoryListing?menuID=8&prgID=8&statusID=4 resolve outstanding issues raised by the Government. Contractor attendance at these meetings must be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor must designate a CM who must ensure performance under this contract. The name of this person, and an alternate who must act for the contractor when the CM is absent, must be designated in writing to the KO. The CM or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM must work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM must ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM must ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor must ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractors’ personnel are suitably marked as contractors’ products or the contractors’ participation is appropriately disclosed. The contractor’s status as a “contractor” must be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

Contractor personnel must wear identification badges distinguishing themselves as such. The badges must have the company name, employee name and the word “contractor” displayed.

1.4.10.1 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees must not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor must notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor must take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: Reserved

1.4.13 Data Rights: Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor must notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and must promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Phase In / Phase Out Periods: Reserved

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service must meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: Reserved

3.3 Equipment: Reserved

3.4 Services: Reserved

3.5 Utilities: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor must furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 The contractor must provide condiments, such as, Mayonnaise, Mustard, Ketchup, Steak Sauce, Hot Sauce, Salad Dressing, Syrup, Salt, Peper, etc.

4.2 Secret Facility Clearance: Reserved

4.3 Contractor Security Clearance: Reserved

PART 5

SPECIFIC TASKS

5.0 Requirements:

5.1 Event Management:

5.1.1 Vendor must provide an on-site point of contact that will conduct all pre-event planning and on-site execution of the event with the Government Contracting Officer Representative (COR) and other authorized Government officials.

5.2 Security:

5.2.1 The Vendor must have appropriate precautions and procedures in order to prevent unauthorized individuals from accessing conference.

5.3 Meals:

5.3.1 Breakfast: Provide Continental breakfast for approximately 325 family members, of which 75 are Children, from 0800-0945 am on July 12, 2026.

5.3.1.1 Continental breakfast meal will include: one pastry item, One fruit (Banana, apple, orange) one baked goods (biscuit, muffin or bread) and One beverage (juice, milk, coffee or tea)

5.3.2 Lunch: Capability of providing a Hot lunch menu for approximately 625 attendees, (300 service members and 325 family members of which 75 are children) from 1200-1300 on July 12, 2026.

5.3.2.1 Hot Lunch Meal will include: Main Entrée (minimum of one beef and one chicken option), two additional side items (one vegetable, one starch, starch item can be used in main entrée if pasta type dish), bread/rolls, a dessert, a beverage service of juice, lemonade, iced tea, coffee, and water)

5.3.2.2 avoid common allergies (fish, shellfish, peanuts, etc.) and clearly label allergens when necessary.

5.3.2.3 Dietary Restrictions: The unit must provide itemized list of dietary restrictions, if any are present. The contractor must implement a meal plan alternative to accommodate the dietary restrictions. Alternate meals are for the individual Soldier with dietary restrictions and do not affect the overall meal plan. Meal/Item substitutions for dietary restrictions must be well-balanced and comparable to the standard menu in caloric and overall nutrition value.

Items substitutions or alternative menus for dietary restrictions must be comparable to the standard menu in variety.

5.3.2.4 Proper meal preparation, transportation, food service, and food safety can be found in Army Regulation 30-22, the Army Food Program, and the Department of the Army Pamphlet 30-22, Operating procedures for the Army Food Program, which proscribe the requirements for preparation, service and food safety that must be followed. Notable procedures including the required use of gloves and hairnets during food preparation and service are the requirement of proteins to be cooked to well done are contained therein.

5.3.2.5 Comply with sanitation requirements of the State and Local laws regarding food code which would result in a satisfactory or better rating from a health inspection. To the greatest extent possible, all food should be prepared on the day it is to be served.

5.3.2.6 Wash their hands upon reporting for work, immediately after visiting the lavatory, after using tobacco products, and after handling raw meat, poultry, garbage, or soiled items. All Contractor personnel must maintain and keep fingernails clean, cut short and devoid of nail polish (food handlers and attendants).

5.3.2.7 Inspect contractor personnel for any evidence of communicable diseases, infectious wounds, open sores, or acute respiratory infection. Personnel with any health problems must not be permitted to work any capacity where there is likelihood of food or food contact surface contamination with pathogenic organisms or transmitting disease agents to others. Personnel relieved of duty due to physician diagnosed illness must have a medical clearance before returning to work.

5.4 Venue

5.4.1 Parking: have ample parking spaces for approximately 550 vehicles of attendees.

Venue must provide parking at no cost to the conference attendees.

5.4.2 Conference Space: Two indoor conference space/meeting rooms that can accommodate up to 300 in each space/meeting room comfortably without any adverse restrictions on the attendees or interfere with the meeting process. Total number of attendees is approximately 625 that will be separated into two groups.

5.4.3 Open Space: Area that accommodates fifteen (15) 6’/8’ tables and two (2) chairs per table in order to allow for the Service Provider fair. The area must allow for easy passage of attendees and not violate fire code or block exits.

5.4.4 Dining Space: General space to accommodate two separate scheduled lunch times to accommodate approximately 625 attendees, 75 of which are children.

5.4.5 Small meeting Room Access to two (2) small meeting rooms for youth programing and child daycare from 0800 - 1600. Relatively open space with limited furniture to accommodate up to 50 attendees in each room. (children and adults)

5.4.6 Counseling Rooms: Access to one (1) small meeting room from 0800 - 1600 to accommodate 4 attendees for private discussion.

5.4.7 Audio/Visual: Two (2) General Session rooms will have Audio/Visual equipment to include sound system, microphone, laptop audio input for sound system, HDMI input, two (2) projector screens (minimum 10 ft diameter), two (2) projectors and one podium to allow all guests to adequately view presentations.

5.5: Invoicing:

5.5.1 All contractor invoices must be submitted via Wide Area Workflow (WAWF) using contract line-item numbers (CLINs). The contractor must be required to establish account(s), access method(s), log-in(s), and get all necessary training prior to submitting invoices through WAWF. Invoices not submitted via WAWF will not be accepted or paid.

Part 6 Applicable Publications

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2

Personal Identity Verification (PIV) of Federal Employees and Contractors

(Paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

AR 30-22 Army Food Program 17 July

Mandatory ARN7458_R30_22_FINAL.pdf (army.mil)

AR 40-25 Nutrition Standards and Education (Appendix B.1 / p. 13)

3 January

Mandatory Attachment 3 & https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/we b/AR40-25_WEB_Final.pdf https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN7458_R30_22_FINAL.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/AR40-25_WEB_Final.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/AR40-25_WEB_Final.pdf

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility

Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

PRS #1 - Event Management: Performance standards are listed under section 5.1.

AQL 100% Periodic Inspection / COR

PRS #2 - Security: Performance standards are listed under section 5.2.

AQL 100% Periodic Inspection / COR

PRS #3 - Meals: Performance standards are listed under section 5.3.

AQL 100% Random monitoring / COR

PRS #4 -Venue Space Performance standards are listed under section 5.4.

AQL 100% Random Monitoring/COR

PRS #5 - Invoicing Performance standards are listed under section 5.5

AQL 100% Random Monitoring/COR