Solicitation W912BV20Q0118.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV20Q0118 22-Jun-2020

b. TELEPHONE NUMBER

918.669.7197

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 10 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TERRY L HAWKINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF127

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV20Q0118

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and copy Leroy.R.Lemarr@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – LeRoy R. LeMarr and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

US Army Corps of Engineers, Tulsa District LeRoy R. LeMarr, CECT-SWT-CT 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-4916) or Leroy.r.lemarr@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points on the 16th floor of the 20 story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) The pricing schedule provided in the solicitation.

3) Complete the subcontracting information table below the pricing schedule in section B to indicate the percentage of work that you intend to self-perform and the percentage of work that you intend to subcontract.

This information will be used to evaluate compliance with clause 52.219-14 (deviation).

4) Complete and return the Representations and Certifications in Section K unless already completed in the System for Awards Management at www.sam.gov.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV20Q0118

The Bidder Inquiry Key is: 25WY9K-78M9PX

c. The Bidder Inquiry System will be unavailable for new inquiries Monday, July 6, 2020 at 4:00PM in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: LeRoy LeMarr Telephone: 918-669-4916 E-MAIL: Leroy.R.Lemarr@usace.army.mil

Section B - Supplies or Services and Prices

BID SCHEDULE

BID SCHEDULE

See separately attached PDF for the Bid Schedule.

Subcontracting Information:

Self Performing:

Prime Contractor Business Size of Prime contractor Percentage of work to be completed by Prime Contractor

Subcontractor (if applicable):

Name of Subcontractor Address Percentage to be completed by the Subcontractor

Business size and socioeconomic category

Section C - Descriptions and Specifications

SCOPE OF WORK

Marion Reservoir Kansas

June 3, 2020

PCMC

Mowing, Janitorial, Cleaning of Parks, Herbicide Application, Buoy Maintenance/Inspection, And Tree Maintenance

ORGANIZATION OF SCOPE OF WORK

This Scope of Work consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this Scope of Work. The exhibits contain detailed listings or examples referred to in the general section, reference publications, and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any references to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control

10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Contractor's Facilities 14 Reporting Defective Facilities 15 Security 16 Pre-work Conference 17 Contractor Submittals 18 Billing 19 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished

Materials and Supplies 3 Performance Requirements 4 Quality Control Inspection Log 5 Example of Job Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

APPENDICES

Appendix Title

A Mowing B Janitorial Work C Cleaning of Parks D Application of Herbicides E Snow and Ice Removal F Buoy Inspection and Maintenance G Tree maintenance

1. SCOPE OF WORK. All services required under this PCMC contract shall be awarded which include the following types of tasks/services: Mowing, Janitorial, Cleaning of Parks, Herbicide Application, Buoy Inspection and Maintenance, or Tree Maintenance; of the following Government facilities:

1.1. Mowing of public use areas, dam embankment, project office complex, trails and paths and other areas on project lands.

1.2. Janitorial work at the project office complex.

1.3. Cleaning of Park facilities such as toilets, grills, picnic/camping sites, grounds keeping, and refuse collection and disposal.

1.4. Herbicide application at/on public use areas, dam embankment, project office complex and other areas on project lands.

1.5. Buoy system inspection, maintenance and disposal of unserviceable buoys.

1.6. Tree maintenance within public use areas, project office complex, trails, and other areas on project lands.

2. DEFINITIONS.

2.1 Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 3.

2.6. Diameter at Breast Height (DBH) is the industry standard for measuring a tree’s diameter at 4.5 feet above the surrounding ground line.

2.7. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.8. Government means the United States of America.

2.9. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.9.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.9.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.10. Project means all Government property and easements at Marion Reservoir.

2.11. Public use area (PUA) includes parks as well as overlooks, nature and hiking trails, access points, etc.

2.12. Quality is conformance with the contract specification.

2.13. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.14. Regulations refer to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.17. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this specification on other days.

3. REFERENCES.

3.1. Corps of Engineers Safety & Health Requirements Manual, EM 385-1-1 (current edition) is hereby incorporated into this specification. The COR will furnish a copy of the EM 385-1-1 to the contractor after contract award.

3.2. Tree Pruning guidelines: ANSI A 300 Part I (2008), available at http://www.treecareindustry.org/index.aspx . USDA Forest Service Brochure, “How to Prune Trees”, available at http://na.fs.fed.us/spfo/pubs/howtos/ht_prune/htprune.pdf (Appendix G).

3.3. Tree safety standards: ANSI Z133.1 – 6.5 “Stump Cutters”, – 9.2 “Pruning and Trimming”, - 9.5. “Tree Removal”, - 9.7 “Limbing and Bucking” (Appendix G).

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Execution of all work shall be in accordance with this Scope of Work

4.2. The COR will notify the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.2.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. Provide personnel necessary to accomplish all work required by this specification within the time limits and/or parameters specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality Control (QC) personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this Scope of Work that apply to the work they inspect.

5.1.3 Tree Maintenance personnel shall include at least one individual that is a certified Arborist through the KAA organization or graduate of the Kansas Arborist Training School or equivalent.

Documentation will be required after contract award and prior to the start of work.

5.2. Supervision.

5.2.1. Provide an on-site project manager or representative who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed. Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. Provide the COR a telephone number which the contractor's on-site project manager or representative who will be available and can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site project manager shall contact the COR between 8:30 and 10:00 a.m. each workday work is being performed. If this contact is made by telephone, the COR may require the on-site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on-site project manager;

generally within two (2) hours after requested.

6. EQUIPMENT. Furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work in accordance with the specification requirements or on time.

6.1. Equipment Requirements and Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection. The COR shall establish the time and location for these inspections. All equipment used to perform work under this specification s hall be in good operating and mechanical condition and comply with EM 385-1-1.

6.1.1. Tractors shall be equipped and operated in accordance with the following:

6.1.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.1.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors. Refer to subparagraph 16B.08 of EM 385-1-1.

6.1.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to subparagraph 16.B.03.a. and 16.B.11.a. of EM 385-1-1.

6.1.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

Refer to subparagraph 16.B.12. of EM 385-1-1.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.4. Mowers used on the dam embankment shall have a minimum cutting width of 15 feet.

6.2.2.5. Mulching mowers shall not be used.

6.2.2.6. Brush hogs shall not be used within 10 feet of facilities or in proximity to campsites.

6.2.2.7. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix C, shall be a minimum of 1,500 p.s.i. and shall not remove coatings or damage any finished surface.

6.2.6. Chainsaws and hand tools used for tree maintenance shall be properly sharpened for clean cuts in accordance with ANSI Z133.1 – 9.2 “Pruning and Trimming”, and EM 385-1-1, Section 31 (or current edition).

6.2.7. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors.

Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain at a minimum the following:

Contractors Name

Phone number City & state where home office is located

6.3. Equipment operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf and property or injury to others.

6.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and within specified time limits.

7.1.1. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.1.2. Specifications for select contractor furnished materials and supplies are given in Exhibit 2.

7.1.3. In addition, the contractor shall furnish and utilize, but not limited to, the following:

Cleaning compounds Carpet Shampoo Disinfectants Glass Cleaner Spot Remover for carpets and upholstered chairs Wax and stripping agents Mops, brooms, etc.

Misc. Tools Stinging Insect Spray Bacteria treatment for vault toilets Odor control chemicals Disinfectant and sanitation chemicals as required

7.2. Government furnished.

7.2.1 The Government will furnish potable water.

7.2.2 The Government will provide buoys and will provide specifications on the attachment hardware (cable, clamps, chain, etc.) sufficient for the contractor to maintain the buoy system.

8. PERFORMANCE REQUIREMENTS (PRs): PRs for work performed under this specification are provided in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with the identified Performance Standards (PStds). Services not meeting the PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC are functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. When QA inspections indicate the contractor's performance is marginal or unsatisfactory, the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the COR determines that performance is satisfactory; the contractor shall continue weekly status reports until the COR ceases the requirement. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Prework Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs provided in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). Furnish a copy of completed inspection logs to the COR weekly.

9.2. Requirements in subparagraph 9.1. may be waived by the COR if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the

COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 3.

Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY: All contractors operations and actions shall ensure the safety of employees, the public and projects lands & facilities.

11.1. Safety plan. Submit to the COR for review and approval, a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job Hazard Analyses (JHAs): JHAs shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR requests. A job hazard analysis requested by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment.

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of each mowing. Employees of subcontractors shall attend safety meetings. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and name(s) of person(s) who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel shall wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident reports.

11.5.1. Immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. Investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this contract. Investigation results shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. The contractor shall maintain an accurate record of exposure data (man- hours worked) and submit the figure in writing monthly by the 1st business day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment. The Government assumes no liability for contractor’s property stored on-site and the contractor assumes all liability.

12.1. A minimal amount of space is available at the project office for storage of janitorial supplies and equipment.

12.2. The storage compound located below the dam is available for storage of mowing equipment on an interim basis while mowing is being performed. This is a semi-secure area.

Storage of additional equipment (i.e. boats, tools and supplies, etc.) at this location may be provided as per COR approval. Storage of any and all equipment at this location is at the contractor’s risk.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification. This responsibility shall include preparation of written work schedules as prescribed below. The COR's authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall immediately revise his schedules and resubmit them.

13.1. Janitorial Work. Furnish the COR a schedule for performing all janitorial work (Appendix B) that is required at a weekly frequency or less. A revised schedule shall be furnished the COR prior to the contractor changing his/her mode of operation.

13.2. Cleaning of Parks. Submit a work schedule for each crew performing park cleaning (Appendix C), using the format given in Exhibit 6.

13.2.1. The schedule shall be prepared for work to be accomplished during the period which work will be started.

13.2.2. Schedules for additional refuse collections and additional cleaning of toilets requested by the COR shall be considered a part of this work schedule.

13.2.3. The contractor shall utilize these schedules for accomplishing work and shall furnish the COR a revised schedule prior to changing his mode of operation at least two weeks in advance. The times given on these schedules will be used to evaluate the contractor’s performance under PR X1, Completion of all objectives.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Any damaged, defective, and/or inope rative facilities noticed shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor’s vehicles. All entrances to project office building shall remain locked except for ingress and egress of contractor’s employees.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR.

Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers; and shall also install the tumblers at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

16. PREWORK CONFERENCE. The COR shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on- site project manager shall represent the contractor, and the person that will directly supervise the administrative work associated with the contract. The COR shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Prework Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, these documents shall be re-submitted within one (1) week.

17.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2)

17.5. Exposure reports (submit by 1st workday of each month) (subparagraph 12.3)

17.6. Kansas permits for operation of a refuse transfer station (subparagraph 12.3).

17.7. Supplemental Work Schedules for Janitorial Work and Cleaning of Parks (submit prior to initiation of work and prior to changing schedules) (subparagraphs 13.1 and 13.2).

17.8. Required Insurance and Insurance Certificate. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

17.8.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

17.8.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

17.8.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17.8.4 The contractor shall submit to the Contracting Officer a copy of their insurance certificate within 5 calendar days of notification of contract award.

17.9. Kansas permits and/or certification for application of herbicides and pesticides (Appendix A, C, and D).

17.10. Locations of refuse disposal site(s) and a copy of the contract with the operator of the site(s) (Appendix C).

17.11. The name and proof of certification for the Arborist with the Kansas Arborist Association, proof of graduate of the Kansas Arborist Training School or equivalent.

(Appendix G).

18. BILLING.

18.1. Submit one copy of invoices at the end of each month for all work that has been completed.

18.2. Invoices shall be prepared in the format in Exhibit 7.

18.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

18.4. The invoices and supporting documents shall be delivered or mailed to the COR, Marion Reservoir, 2105 Pawnee Road, Marion, KS 66861.

19. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

19.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire park.

A modification in price will occur if a change to the scope of work will result in an annual increase or decrease in costs exceeding $500. The cost of increases or decreases shall be based on estimates of the contractor’s costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

See SECTION J Attachment 1 for Form 982.

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

DEODORANT CAKE, URINAL B,C PERFUMED, COMMERCIAL QUALITY, SEPTIC TANK

SAFE.

HAND SOAP B LIQUID, HIGH LATHERING & SUDSING

CHARACTERISTICS MILDLY PERFUMED.

LAMPS B,C WHEN APPLICABLE AND WITHIN FIXTURE

SPECIFICATIONS, REPLACE ALL LAMPS WITH

ENERGY STAR RATED LAMP.

REFUSE CONTAINER LINERS B,C PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER B,C 2-PLY PAPER, FACIAL QUALITY, SEPTIC TANK

SAFE, MINIMUM OF 500 SHEETS PER ROLL,

CONFORMING TO "SAVOY" NO. 612, GEORGIA

PACIFIC COMPANY OR EQUAL.

TOWELS B PAPER, SINGLE PLY, MULTI-FOLD AND HIGH

ABSORBENCY, COMMERCIAL QUALITY.

STINGING INSECT SPRAY C PRESSURIZED CAN, STREAM SPRAY, COMMERCIAL

QUALITY

HERBICIDES D COMMERCIAL QUALITY, APPROVED FOR

APPLICATION, APPROVED BY COR BEFORE USE.

WET ANCHORS E CONCRETE CAST (2’ x 2’x 1’ with imbedded attachment)AS PER APPROVAL BY THE COR.

LIFE JACKETS E US COAST GUARD APPROVED AS PER SAFETY

MANUAL 385-1-1.

GPS DEVICE E COMMERCIAL QUALITY WITH ACCURACY OF +/-

TEN (10) FEET.

VAULT TOILET TANK

BACTERIAL TREATMENTS

C COMMERCIAL QUALITY, APPROVED FOR VAULT

WASTE TREATMENT AND ODOR CONTROL

BUOY ATTACHMENT

HARDWARE

E

COMMERCIAL QUALITY AS PER APPROVAL BY THE

COR WITH THE FOLLOWING SPECIFICATION:

Regulatory Buoys

15/32” Permaflex cable (yellow, plastic coated) 1/2” hot dipped galvanized thimbles 1/2” hot dipped galvanized cable clamps 1/2” hot dipped galvanized swivels

Swim Beach Lines 15/32” Permaflex Cable (yellow, plastic coated) ½” hot dipped galvanized thimbles ½” hot dipped galvanized cable clamps ½” hot dipped galvanized swivels

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

ALL APPENDIXES

Completion of work X 1 B Maintained and completed as set forth in the specification and contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

APPENDIX A - MOWING

Improved areas A 1 A Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

5%

Lawn areas A 2 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Semi-Improved areas A 3 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Embankment Areas A 4 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Hiking trails A 5 C Height of cut grass does not exceed ±1 inch from that specified. Uncut strips of vegetation caused by wheel rollover do not exceed 100 feet/acre.

15%

Edging A 6 A Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A 7 A Uniform cut with no scalping of grass. No damage to trees, shrubs, and structures.

5%

Clean designated areas after mowing

A 8 C No vegetation or debris left on paved surfaces.

15%

APPENDIX B – JANITORIAL WORK

NO.

Dust furniture, etc. B 1 B All surfaces free of dust. 10%

Clean Floors B 2 B Clean. No splash marks on furniture, walls, & baseboards, etc.

10%

Wax & buff floors B 3 B Entire floor has a uniform, glossy appearance with no scuffmarks or visible wax buildup.

Baseboards, furniture, etc. are free of cleaning & waxing solutions.

10%

Clean carpets B 4 B Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

10%

Vacuum carpets B 5 B Clean. No dirt or debris visible. 10%

Clean light fixtures B 6 C Clean. 15%

Clean mirrors & glass (other than windows)

B 7 C Clean, no streaks. 15%

Clean windows B 8 C Clean, no streaks. 15%

Clean restrooms B 9 A Odor-free. All fixtures, walls, & floors clean. Showers, lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

5%

Clean drinking fountains B 10 B Clean, sanitary. 10%

Groundskeeping B 11 C Grounds, parking areas, & sidewalks free of refuse & debris.

Refuse collection B 12 B Containers empty. Liners clean & not torn. 10%

APPENDIX C – CLEANING OF PARKS

Clean interior of restroom and shower facilites & overlook(s)

C 1 A Clean. Floors, walls, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Light bulbs operate properly.

5%

NO.

Clean exterior of toilets, & overlook(s)

C 2 B Clean. Free of graffiti. Light Bulbs operate properly.

10%

Deodorize waterborne toilets C 3 B Odor-free of foul odors. 10%

Monitor toilet vaults C 4 B Vaults exceeding specified limit are reported. 10%

Clean picnic shelters C 5 B Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces. Light bulbs operate properly.

10%

Clean picnic & camping sites C 6 B Clean. No refuse, debris, or partially burned wood in fire rings or cookers. Accumulation of ashes does not exceed an average depth of 1 inch in cookers and 3 inches in fire rings.

10%

Clean trailer dump stations C 7 B Clean. 10%

Clean bulletin boards C 8 C Clean. No streaks on plastic covering.

Frame free of graffiti.

15%

Clean drinking fountains C 9 B Clean, sanitary. 10%

Clean courtesy docks C 10 C Clean. 15%

Grounds keeping - PUAs & access roads

C 11 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping - small litter pick up

C 12 B No litter visible from a distance of 10 feet. 10%

Grounds keeping - nature & hiking areas

C 13 C No refuse or debris visible from a distance of 25 feet.

15%

Grounds keeping - primitive camping areas

C 14 C No refuse or debris visible from a distance of 25 feet.

15%

Grounds keeping - fishing areas C 15 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping - embankment road

C 16 C No refuse or debris visible from a distance of 50 feet. No dead animals.

NO.

Refuse collection C 17 B Containers are not more than ¼ full & contents do not emit strong odors. Liners are odor-free & not torn.

10%

Refuse disposal (includes refuse collected under Appendix B)

C 18 A Refuse disposed at designated site. No deposition along roads.

0%

Stinging insects & nests C 19 C All insect nests within 5 feet of facilities or on any buildings reported and removed.

_3_

VCC/

QT

Clean refuse containers C 20 B Clean. 10%

High pressure washing C 21 B Clean. No stains or accumulations of grease.

No damage to paint on adjacent surfaces.

10%

APPENDIX D – HERBICIDE APPLICATION

Soil Sterilant D 1 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Riprap areas D 2 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Guardrail Areas D 3 C 90% kill rate within 2 weeks of application. 15%

Herbicide - Paved Road/Parking Areas

D 4 C 90% kill rate within 2 weeks of application. 15%

Herbicide - Riprap Edging D 5 B 90% kill rate within 2 weeks of application. 10%

Fungicide to Trees D 6 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Control Noxious Weed D 7 B 90% lawn area free of weeds after 1 June. 10%

Herbicide - All Areas D 8 A No shrubs or trees killed outside application areas. Less than ¼ acre of grass killed outside application area.

0%

NO.

APPENDIX E - BUOY INSPECTION/MAINTENANCE

Buoy Inspection E 1 A Complete & submit detailed inspection reports monthly February - December

0%

Buoy Position/Geometry E 2 A Buoys in correct position/geometry. 0%

APPENDIX F – TREE MAINTENANCE

Pruned Trees F 1 B Clean cuts, minimal damage to trees. Area cleaned of all debris.

10%

Felled Trees. F 2 B No damage to surrounding trees. Area cleaned of all debris.

10%

Stump Grinding F 3 B Stumps below grade level. Area cleaned of all debris.

10%

Emergency work. F 4 A Completed within 48 hours. 0%

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

See SECTION J Attachment 2 for SWT Form 990

EXHIBIT 5

EXAMPLE OF ACTIVITY HAZARD ANALYSIS

See SECTION J Attachment 3 Activity Hazard Analysis

EXHIBIT 6

WORK SCHEDULE FOR CLEANING OF PARKS

See SECTION J Attachment 4 Schedule of Cleaning Services

See Below for List of Assigned Equipment

LIST OF ASSIGNED EQUIPMENT:

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk(*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (± 30 minutes) that work will be completed in each public use area.

EXHIBIT 7 INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: ____________________________________ SHEET ______OF ________

CONTRACTOR: ________________________________ DATE: ______________________

ADDRESS: ____________________________________ CONTRACT NO: W912BV_______________

BILLING PERIOD: ______________THRU ___________ INVOICE NO: _____________________

PAYMENT TERMS: ___________________________

(Payment Discount or N/A)

BID ITEM NO. AMOUNT

PAYMENT REQUESTED: $__________________

CONTRACTOR (Signature/Date)

APPEN

DIX A

MOWI

NG

1. FACILITIES TO BE SERVICED. Marion Reservoir Office complex, public use areas, dam embankments, and other project lands. An inventory of mowing areas is given in Table A, followed by mowing maps.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Period of performance…