Solicitation - W15QKN27QA011.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Created On:

22 Oct 2026, 14:56 PM Central Daylight Time

Section A - Solicitation/Contract Form

BPA Conference Rooms and Audio Visual SystemsInstrument Name:

Product Service Code : 7E20

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the Revolutionary FAR Overhaul (RFO) FAR Subpart 12.2 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested.

Solicitation No. W15QKN-27-Q-A011 is issued as a request for quote (RFQ) and incorporated provisions and clauses are those in effect through the Revolutionary Federal Acquisition Circular 2026-04, dated March 16, 2026. This requirement shall be competed on a 100% Small Business set-aside basis under NAICS code 238210 with a Small Business size standard of $19,000,000.00.

The U.S. Army Contracting Command - Rock Island at Picatinny (ACC-RI-PICA), on behalf of the U.S. Army Combat Capabilities and Development Command (DEVCOM) Armaments Center (AC), at Picatinny Arsenal, NJ intends to competitively select and award multiple firm-fixed-price (FFP) Blanket Purchase Agreements (BPA) for Repair/Replacement of Conference room, Digital workplace, and Audio Visual Systems in accordance with the following solicitation requirements, the attached Performance Work Statement (PWS), Quality Assurance Plan (QASP)/Performance Requirements Summary (PRS), Contract Data Requirements List (CDRLs)/DD Form 1423, and Contract Addendum Quality Assurance Requirements.

GENERAL INFORMATION TO OFFERORS OR QUOTERS APPLIES:

1. Responses must set forth full, accurate and complete information as required by this solicitation (including attachments). Fill-ins are provided on Standard Form (OMB Standard Form LLL), and other solicitation documents. Examine the entire solicitation carefully. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2. Responses must be plainly marked with the Solicitation Number and the date and local time set forth for bid opening or receipt of proposals in the solicitation document. Responses shall include the contractor's Cage Code and UEI number.

3. Information regarding the timeliness of response is addressed in the provision of the solicitation entitled either "Late Submission, Modification and Withdrawal of Bid" or "Instructions to Offerors - Competitive Acquisitions".

4. Procurement Information:

___ This Procurement is unrestricted.

_X__ This Procurement is 100% set-aside for Small Business. The applicable SIC/NAICS codes are: 238210.

W15QKN27QA011

___ This Procurement is being solicited using Other Than Full and Open Competition in accordance with Title 10 U.S.C. 2304(c) (19.501(b)) as implemented by FAR 6.203.

5. Issuing Office:

U.S. Army Contracting Command - Rock Island at Picatinny

ATTN: Roseanne Hooven

Office Symbol: CCRI-PICA

Picatinny Arsenal, NJ 07806-5000

Email: roseanne.hooven2.civ@army.mil

6. Point of Contact for Information:

Name: Roseanne Hooven

Title: Contract/Agreements Specialist, CCRI-PICA

Email: roseanne.hooven2.civ@army.mil

Alternate POC:

Name: Gloria Thoguluva

Title: Contracting Officer, CCRI-PICA

Email: gloria.thoguluva.civ@army.mil

7. Responses are due no later than November 30, 2026 by 1:00 PM EST and shall be sent electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/

Directly submitting the proposal to any POC(s) via Email will deem the proposal invalid. All proposals shall be submitted via PIEE.

8. Offerors shall complete and submit, with their offer, the attached OMB Standard Form LLL, Disclosure of Lobbying Activities if applicable. (See FAR Provision 52.203-11).

DISCLOSURE OF UNIT PRICE INFORMATION

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

1. Description of Agreement:

i. General: Pursuant to this Blanket Purchase Agreement (BPA) is to be issued under solicitation W15QKN-27-Q-A011, the contractor agrees to the following terms and conditions, exclusively with the U.S. Army Contracting Command - Rock Island at Picatinny Arsenal, NJ.

ii. Supplies/Services: The Commercial - supplies/services delineated in the Performance Work Statements (PWS) may be purchased under this agreement within the Federal Supply/Service Group, Product and Service (PSC) Code: 7E20 - IT and Telecom - Eng user: Help Desk; Tier 1-2, Workspace, Print, Output, Productivity tools (HW/Prep SW).

iii. Placement of Orders: Call Orders, Contract Ordering Official Cardholder (COOC) and Government Purchase Card (GPC) orders are authorized under this agreement. Prior to placing individual call orders and COOC Orders, the Government will issue a Request for Quote (RFQ) detailing the requirement. Authorized Government Purchase Card (GPC) Holders shall also obtain a quote prior to placing a GPC order under the micro purchase threshold. All quotes must list the BPA number and expiration date.

iv. Effective Period: The period of performance of this agreement shall be five years from effective date of award. Specific periods of performance will be annotated on individual call orders, COOC Orders, or GPC orders. In accordance with AFARS Appendix EE, Section 6-2(f), if a GPC procedure is utilized, the vendor shall have the required inventory ship within 30 calendar days from the date the order is placed.

2. Extent of Obligation: This BPA does not obligate any funds. The Government is obligated only to the extent of authorized purchases actually made under this agreement.

3. Purchase Limitation:

i. Call Orders: Individual call orders shall not exceed $9M.

ii. COOC Orders: Individual COOC Orders shall not exceed $350,000.

iii. Government Purchase Card Orders: Individual GPC orders shall not exceed $15,000.

4. Authorized Individuals:

i. Call Orders: Only Procuring Contracting Officers (PCO) located at Picatinny Arsenal, NJ and Benet Laboratories at Watervliet, NY are authorized to place individual call orders against this agreement, unless authorized in writing. Specific PCOs will be determined on individual call order.

ii. COOC Orders: Only CCRI-PICA COOC Card holders are authorized to place individual call orders against this agreement, unless authorized in writing.

iii. GPC Orders: Only authorized GPC Holders located at Picatinny Arsenal, NJ, Benet Laboratories at Watervliet, NY, Adelphi Laboratory Center, Adelphi, MD, Rock Island Arsenal, Illinois, and Army Contracting Command-Rock Island at Picatinny are authorized to place GPC orders against this agreement, unless authorized in writing.

5. Deliveries: Delivery will be in accordance with individual call order issued under this agreement.

6. Sales Receipts: All shipments under this agreement shall be accompanied by sales receipts and or packing list that shall contain the following minimum information:

i. Name of supplier.

ii. BPA number and expiration date.

iii. Date of purchase.

iv. Call Order number/Credit Card Purchase Order number.

v. Itemized list of supplies or services furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts.

vii. Date of delivery or shipment.

viii. Government POC Acceptor name, email and phone number.

7. Invoices:

i. Call Orders: The contractor shall submit all invoices for call orders through Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006, entitled Wide Area Work Flow Payment Instructions, which is located under contract administration data of this agreement. The contractor shall ensure that copies of all WAWF notifications are sent to the Technical POC or Contracting Officer Representative (COR) if one is appointed. A summary invoice shall be submitted at least monthly or upon completion of call order, whichever occurs first.

ii. COOC Orders: The contractor shall submit a Purchase Card Receiving report in WAWF as per the instructions located in individual order. The contractor shall submit invoices directly to the authorized Government Purchase Card (GPC) Holder who placed the order for processing of payment. The vendor is allowed to charge the GPC holder card for the full amount of the order. No third-party payment is authorized, payment not to exceed $350,000.

iii. Government Purchase Card Orders: The contractor shall submit invoices directly to the authorized Government Purchase Card (GPC) Holder who placed the order for processing of payment. The vendor is allowed to charge the GPC holder card for the full amount of the order. No third-party payment is authorized, GPC payment not to exceed $15,000.

8. Payments:

i. Call Orders: Individual call orders shall be paid by DFAS. Payment office address is in block 15 of the individual call order.

ii. COOC Orders & Government Purchase Card Orders: These orders shall not be paid by DFAS.

Instead of DFAS payment, individual GPC orders and COOC Orders shall be paid by the authorized GPC holder's bank.

*** END OF NARRATIVE 1 ***

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quanti ty

Unit Unit Price Amount

0001 Contract Data Requirements List (CDRLs A001 - A005) - DD 1423.

Product Service Code: 7E20

Pricing Arrangement: Firm Fixed Price

1 Each

Additional Descriptive Data:

This CLIN is valid for the entire contract Period of Performance (PoP).

The Contract Data Requirement List (CDRL) (DD Form 1423), is provided as an Exhibit in Section J. This CLIN is NOT separately priced (NSP).

Reference individual CDRLs for applicable instructions and delivery dates.

Section C - Description/Specifications/Statement of Work

Performance Work Statement for

Repair / Replacement of Conference Room, Digital workplace, and Audio Visual Systems

1. Scope

1.1. Objective: The Combat Capabilities Development Command - Armaments Center (DEVCOM- AC) and Garrison at Picatinny Arsenal maintain numerous office spaces, collaboration spaces, classrooms, conference areas, Video Teleconference (VTC) rooms and similar workspaces. These spaces require repair, modification, or modernization as the US Army continues to digitize its data and operations and introduce new solutions for collaboration. This BPA will facilitate the timely and efficient execution of projects to ensure these systems remain effective and state-of-the-art.

1.2. Specific requirements, technical specifications, and deliverables for each project will be detailed in individual orders placed against this BPA. Orders may be issued via Call Orders, Contracting Ordering Officer Card (COOC) Orders, or Government Purchase Card (GPC) purchases.

1.3. Place of Performance: Picatinny Arsenal, NJ, Benet Labs, NY; specific location will be outlined in each order.

1.4. Period of Performance: 5 years from date of award.

2. Applicable Documents: None

3. Requirements. The below are requirements for all individual call orders, COOC orders, or Government Purchase Card requests for repair / Replacement of Conference Room, Digital workplace, and Audio Visual Systems. Specific requirements will be outlined in each call order, COOC Order, and GPC purchase.

3.1. Technical Expertise: Repairs and modifications must be performed by technicians and engineers qualified to work with specific manufacturer's equipment. This electronic equipment varies across the installation in manufacturers and configurations. Configurations include commercial electronic equipment, such as but not limited to: projectors, A/V control systems, displays / monitors, speaker and microphone systems, VTC systems, digital signage, and conference room furniture that integrate audio / visual systems. Many of these systems involve proprietary hardware.

3.2. Upgrades, Modifications and New Systems: Upgrades, modifications and new systems require a written quotation, sequence of repairs with a schedule, and submittals on major components

(CDRL A001, DI-MGMT-80507).

3.3. Coordination: All repair, modification, and new system installation activities shall be coordinated with the Contracting Officer's Representative (COR)/DEVCOM-AC and the individual facility representative in advance.

3.4. Material and Equipment: Contractor shall provide all necessary parts and components for an awarded task / project with the exception of desktop computers and laptops. The contractor shall supply all tools and test equipment as required to repair or install equipment. Substitution of parts or components other than those from the manufacturer shall not be used without the prior consent of the COR.

3.5. Documentation:

3.5.1. Warranty and Service Records: The contractor shall provide copies of all warranty documents and service/repair records to the COR and facility manager. All service and repair records shall be updated immediately upon completion of service. Service Records shall include labor hours and materials used to accomplish repair work (CDRL A002, DI-MGMT-80995A).

3.5.2. Deficiency Reporting: The contractor shall notify the System User of any deficiencies before leaving the site.

3.6. Security Requirements:

3.6.1. The security classification of this effort is UNCLASSIFIED.

3.6.2. AT Level 1 Training. All contractor employees, including subcontractor employees, requiring access to Department of Defense installations, facilities, or controlled access areas shall complete AT Level I awareness training within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies and within 12 months prior to travel outside of the US, then annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 14 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/ for CAC holders (Course number "-US007"). Non- CAC-holders may go to : https://jko.jten.mil/courses/AT-level1/launch.html.

3.6.3. Access and General Protection/Security Policy and Procedures. All contractor employees, including subcontractor employees, shall comply with all installation and facility access and local security policies and procedures (provided by the Government representative), and security /emergency management exercises. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes. During FPCONs Charlie and Delta, services/installation access may be discontinued/postponed due to higher threat. Services will resume when FPCON level and or threat is reduced to an acceptable level as determined by the Installation Commander. Contractor personnel working on an installation are required to participate in the Installation Random Antiterrorism Measures Program as directed.

Contractors may be subject to and must comply with vehicle searches, wearing of ID badges, etc.

Failure to comply with policies and procedures could result in barred access onto the installation.

3.6.4. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 14 calendar days after completion of training by all employees and subcontractor personnel.

3.6.5. For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

3.6.6. Threat Awareness Reporting Program. (For all contractors.) Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a counterintelligence (CI) agent or other trainer as specified in 2-4b. This training shall be completed within 12 months after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, and then annually thereafter. The contractor shall submit documentation of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 14 calendar days after completion of training by all employees and subcontractor personnel. (TARP training must be executed in-person by the local Picatinny Arsenal USACIC office (or nearest CI agent available based on location), which can be scheduled through the DEVCOM AC Operations Office usarmy.pica.devcom-ac.mbx.ardec-operations-center@army.mil. Online training is authorized strictly on a case-by-case basis per requirements outlined in AR 381-12 para 2-4i. Contact the DEVCOM AC Operations Office or local CI agent for additional information).

3.6.7. Information Management Army Information Technology /IA. The Contractor shall be capable of accessing, handling, receiving, and storing UNCLASSIFIED documents, equipment, hardware, and test items, using the applicable standards of CUI information. Controlled Unclassified

Information (documents designated as CUI and/or LIMITED DISTRIBUTION) shall be submitted by a controlled means using USPS mail, DoD Safe Access File Exchange (SAFE) website and/or DoD Army approved encryption software as per AR 25-1.

3.6.8. For contracts that require contractors to have secure communications at contractor facilities.

DFARS 252.239-7016 applies to this effort.

3.6.9. For contracts that require a covered system at the contractor's facility. DFARS 252.239- 7018 into the contract.

3.6.10. Export Control Laws/International Traffic in Arms Regulation. DFARS Clause 252.225- 7048, Export-Controlled Items applies to this effort. All documents determined to contain export controlled technical data will be marked with the following notice: WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Section 2751 of Title 22, United States Code) or the Export Control Reform Act of 2018 (Chapter 58 Sections 4801- 4852 of Title 50, United States Code). Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25 and DoD Instruction 2040.02.

3.6.11. For contracts that require access to Classified Information / Potential Critical Program Information (PCPI)/ Critical Program Information (CPI)/ Science & Technology Protection Plan (S&TPP). All contractor employees, including subcontractor employees, shall comply with any applicable Security Classification Guides (SCG), Interim Program Protection Plan (IPPP)/ Program Protection Plan (PPP)/ or Science & Technology Protection Plan (S&TPP) as provided by the COR. The contractor shall comply with DOD and DA technology protection requirements in DODI 5200.39, DODI 5000.83, AR 70-1, AR 70-77, and DA PAM 70-3.

3.6.12. For Contracts that require access to Controlled Unclassified Information (CUI). DFARS 252.204-7012, applies to this effort. which requires the contractor to comply with NIST 800-171.

DFARS 252.204-2019 also applies. Contractor employees that will require access to CUI will follow all DoD (DoDI 5200.48) and Army policies regarding access to CUI, and the handling, storage, transmission, and destruction of CUI. Contractor employees are required to complete initial CUI training (Found at: https://securityawareness.usalearning.gov/cui/index.html ) within 30 days of start of performance on the contract, and then annually thereafter. All CUI must be transmitted via encrypted email channels or DoD Safe Access File Exchange (SAFE) website (https://safe.apps.mil/).

3.6.13. For Contracts That Require Development of a Contractor OPSEC Program. The contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1. The contractor shall develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer through coordination of the COR. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. Submit contractor OPSEC Plans to the COR.

3.6.14. OPSEC Program. This contract requires the application of Operations Security (OPSEC) IAW AR 530-1, and/or the local User Agency policies and programs (unclassified technology).

Classified material must be handled in accordance with the 32 CFR Part 117. User Agency will provide OPSEC guidance/requirements.

3.6.15. For Contracts That Require OPSEC Training. Per AR 530-1 (or 32 CFR Part 117), new contractor employees, including subcontractor employees, must complete initial (Level I) OPSEC training within 30 calendar days of reporting for duty and annually thereafter provided by the appropriately designated OPSEC level II trained OPSEC Officer/Coordinator. Level I OPSEC training is available at the following website: Operations-Security/ https://www.cdse.edu/Training/ (Course # GS130.16)

3.6.16. Public Release of Information. Per AR 530-1 (or 32 CFR Part 117), an OPSEC review is required prior to all public releases. All government information intended for public release by a contractor will undergo a government OPSEC review prior to release.

3.7. Safety Requirements:

3.7.1. Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and /or regulations shall be considered a contract deliverable upon award.

3.7.2. The contractor shall report immediately any major accident/incident (including fire) resulting in any one or more of the following: causing damage of Government property exceeding $10,000;

affecting program planning or production schedules; degrading the safety of equipment under contract, such as property damage may be involved; identifying a potential hazard requiring corrective action which are related to this contract. The contractor shall prepare an Accident /Incident report for each incident. (CDRL A005)

3.7.3. The contractor employees, including subcontractor employees, shall comply with all building, installation, facility and security policies and procedures such as all fire drills and building evacuations. The contractor shall report their evacuation immediately to their COR to confirm compliance.

4. Environmental Requirements

4.1. The contractor shall adhere to all local, county, state, Army and federal policies, directives, executive orders and regulations required including, but not limited to 32 CFR Part 651, AR 200-1 (Environmental Protection and Enhancement), 40 CFR Code of Federal Regulations, and Picatinny Arsenal local policies/regulations in order to maintain environmental compliance for the duration of the contract. Local policies that must be adhered to include the Picatinny

W15QKN27QA011

https://www.cdse.edu/Training/

Environmental Bulletin and the Installation Environmental Policy. These documents can be found on the Picatinny Environmental Management System website (https://picac2w5.pica.army.mil /pems) or can be obtained from the contracting officer representative (COR).

4.2. The contractor shall be responsible to identify, obtain, and adhere to any required local, state, and federal permits/notifications/certifications/licenses prior to beginning work. The permit applications/submittals/plans shall be made available to the Picatinny Environmental Affairs Division (EAD) for review along with the final permit at the time of issuance.

4.3. All work performed at Picatinny Arsenal shall obtain specific approval from the EAD and be placed into PEMS projects for the following actions or activities:

a. All fossil-fuel burning equipment brought onto the installation, including generators, stationary engines, etc.

b. The generation of hazardous waste.

c. Work requiring digging, drilling, and movement of soils.

d. Vegetation disturbances, involving any size tree felling or pruning, which is mostly limited to occur between the months of November 16 through March 31.

e. Vegetation disturbances, involving any size shrubs, heavy vines, or thick herbaceous cover, which is mostly limited to occur between the months of August 16 through April 14.

4.4. The contractor shall comply with all Affirmative and Green Procurement policies and procedures when ordering materials. Picatinny's Green Procurement Plan is located at https://picac2w5.pica.army.mil/pems/docs/GPProcedures.pdf or can be obtained from the COR.

4.5. The contractor shall report immediately any spills of chemicals (including oils, paints, etc.) to the Picatinny Arsenal Police Department at 911. Immediately report any noncompliance with applicable Federal, State or Local environmental laws, Army or installation environmental regulations or policies to the COR and EAD.

5. Deliverables

5.1. The contractor shall provide all labor, parts, tools, equipment and transportation to meet the requirements of this PWS.

5.2. Project Schedule (CDRL A001)

5.3. Service Records (CDRL A002)

5.4. Engineering Drawings (CDRL A003), as required at order level

5.5. Security Training Certificates (CDRL A004)

5.6. Accident/Incident Report (CDRL A005)

6. Contracting Officer Representative (COR):

Jessica Gondela, 520-672-6220, jessica.m.gondela.civ@army.mil

7. Technical Point Of Contact (TPOC): TBD for each order.

*** END OF NARRATIVE 1 ***

Requirements BPA Repair / Replacement of Conference Room, Digital workplace, and Audio Visual Systems

Section F - Deliveries or Performance

(F.1) Period of Performance and Ordering

(a) Blanket Purchase Agreement (BPA) Period of Performance (PoP): The ordering period for this Blanket Purchase Agreement (BPA) shall be five (5) years from the effective date of award, unless terminated earlier in accordance with the terms and conditions herein.

(b) Place of Performance: Performance locations and overarching coordination procedures are outlined in Section C, Performance Work Statement (PWS). The specific facility locations, building numbers, and room designations for the delivery and installation of the Audio Visual Systems (AVS) and related services will be explicitly defined within each individual Task/Delivery Orders issued hereunder.

(c) Task Order Delivery Schedules and Timelines: Each Task Order issued under this BPA will delineate firm delivery schedules, installation milestones, and project completion dates.

Performance under an individual Task Order may extend beyond the BPA ordering period only to the extent explicitly authorized in the Task Order and permissible under applicable acquisition regulations.

(d) Delivery and Coordination: All equipment staging, freight deliveries, and on-site installation activities shall be executed in compliance with Section C (PWS), local facility access protocols, and the specific requirements incorporated into each individual Task Order. The Contractor shall coordinate all on-site activities with the designated Contracting Officer's Representative (COR) or Task Order project lead prior to commencement of work.

*** END OF NARRATIVE 1 ***

0001 1 EachQuantity

Address and POC

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Section G - Contract Administration Data

Contract Administration Contacts:

Contracting Office:

U.S. Army Contracting Command - Rock Island at Picatinny

CCRI-PICA

Building 10, Phipps Road

Picatinny Arsenal, NJ 07806-5000

Contract/Agreements Specialist:

Roseanne Hooven

Building 10, Phipps Road

Picatinny Arsenal, NJ 07806-5000

Office Phone: (520) 669-9042

Email: roseanne.hooven2.civ@army.mil

Contracting/Agreements Officer:

Gloria Thoguluva

Building 10, Phipps Road

Picatinny Arsenal, NJ 07806-5000

Office Phone: (520) 669-8575

Email: gloria.thoguluva.civ@army.mil

Wide Area Workflow Point of Contact (WAWF POC):

Jessica M. Gondela

Building 3214 Picatinny Arsenal, NJ 07806

Office Phone: (520) 672-6220

Email: jessica.m.gondela.civ@army.mil

Technical Point of Contact (TPOC):

TPOC to be determined on a Call Order Basis

*** END OF NARRATIVE 1 ***

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card.

2018-05

DFARS Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six-position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF WAWF training.

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web WAWF methods of document submission.

entry, Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE 2 - in - 1

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE 2 - in - 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Document routing.

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

HQ0490

Issue By DoDAAC

W15QKN

Admin DoDAAC

W15QKN

Inspect By DoDAAC TBD on a Call Order Basis

Ship To Code TBD on a Call Order Basis

Ship From Code

Mark For Code TBD on a Call Order Basis

Service Approver (DoDAAC) TBD on a Call Order Basis

Service Acceptor (DoDAAC) TBD on a Call Order Basis

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) The Contractor shall ensure a payment request includes Payment request.

documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the Receiving report.

requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

WAWF POC: Jessica Gondela, email: jessica.m.gondela.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Deviation 2026-O0038)

2026-02

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-

2026-02

O0038)

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-35 Equal Opportunity for Veterans.

(Deviation 2026-O0038)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-37 Employment Reports on Veterans. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-37 Multiple Payment Arrangements. 1999-05

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7004 Antiterrorism Awareness Training for Contractors.

2023-01

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

2024-05 Deviation 2026-

2026-06

Reporting (DEVIATION 2026- O0025)

O0025

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7010 Levies on Contract Payments. 2006-12

252.239-7018 Supply Chain Risk. 2022-12

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

2023-11

252.246-7008 Sources of Electronic Parts. 2023-01

252.247-7023 Transportation of Supplies by Sea.

2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-14 Limitations on Subcontracting.

(Deviation 2026-O0038)

2026-02

Limitations on Subcontracting (Feb 2026) (Deviation 2026-O0038)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that-

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to-

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause-

[Contracting Officer check as appropriate.]

[ ] By the end of the base term of the contract and then by the end of each subsequent option period; or

[ ] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

52.229-12 Tax on Certain Foreign Procurements. (Deviation 2026-

2026-02

Tax on Certain Foreign Procurements (Feb 2026) (Deviation 2026-O0038)

(a) Definitions. As used in this clause-

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means-

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level.

The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying. In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request. Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov /w14.

(2) If the Contractor-

(i) Is a foreign person; and

(ii) Has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements- Notice and Representation, that it is fully exempt from the withholding; and

(iii) Certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax; then the Contractor shall-

(A) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(B) Comply with paragraph (c)(1) of this clause.

(d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption. If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

(e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C-1(d)(5) through (7). Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

(f) Taxes imposed under 26 U.S.C. 5000C may not be-

(1) Included in the contract price; nor

(2) Reimbursed.

(g) A taxpayer may, for a fee, seek advice from the IRS as to the proper tax treatment of a transaction. This is called a private letter ruling.