SMITHSONIAN INSTITUTION

REQUEST FOR PROPOSAL No. 33330226RF0010010

For

ID/IQ CONTRACTS for SMALL BUSINESS CONSTRUCTION SERVICES IN

WASHINGTON, DC METROPOLITAN AREA

OFFICE OF PLANNING, DESIGN, AND CONSTRUCTION

REQUEST FOR QUALIFICATIONS TABLE OF CONTENTS

CONTENT PAGE No.

SECTION 1: ADMINISTRATIVE INFORMATION

SECTION 2: STATEMENT OF WORK

SECTION 3: STATEMENT PREPARATION INSTRUCTIONS

Part I General Information

Part II Background Statement

Part III Experience/Performance

Part IV Capabilities

Form A

SECTION 1: ADMINISTRATIVE INFORMATION

The Smithsonian Institution is the steward for many of the Nation’s most valued artifacts, housed in nearly 12 million square feet of facilities. The Institution’s 21 museums, The National Zoological Park, and nine research centers are located in nine states, The District of Columbia, and two countries. In addition to these facilities/campuses, the Institution also has several collection management and storage facilities throughout the

United States and the country of Panama. Awardees under this solicitation will support construction needs in our facilities on the in the Washington DC area and surrounding facilities such as the Smithsonian

Conservation Biology Institute in Front Royal, VA and the Smithsonian Environmental Research Center, Edgewater, MD. More information is available at www.si.edu.

The Smithsonian Institution seeks interested Small Business contractors to establish multiple Small Business

Indefinite Delivery / Indefinite Quantity (IDIQ) Contracts with construction firms to provide construction services between $1 million to $8 million per project. The NAICS code is 236220 for Commercial and

Institutional Building Construction. This procurement has been established as a Small Business Set Aside and only Small Businesses shall be considered by the Smithsonian Institution. The information you provide in the

Qualification Statement (“Statement”) will be the basis for the evaluation of your Company. The prequalification of contractors is a highly competitive process.

The Smithsonian Institution will select multiple construction firms for this IDIQ based on past performance, expected team make-up, experience and other factors. Pricing will be solicited for single projects from this contract “pool” and award based on pricing, company availability and other factors. All projects will be coordinated, managed and their performance supervised by this office.

Each contractor should submit a statement of qualifications that demonstrates positive past performance on three projects for the Offeror. Include projects of similar size (up to $8 million) and scope where the Offeror was the

Prime Contractor. Referenced projects should be less than five years old and shall include points of contact to include name, email and contact number. Include projects with work scopes that include replacement of major building components, work affecting live research environments, working in occupied buildings, work in historic structures, work that includes individual or campus setting, work governed by public access and/or security requirements, and work that includes a high level of technical ability, complex specifications, and skilled application of finishes. Projects that list persons to contact who are not available at email or telephone number provided may result in a lower evaluation. Additionally, Offerors must demonstrate financial capability, supply evidence of appropriate corporate formation, and possess professional licensures required for legal operation in the state or district in which the work is to be performed.

This Request for Qualifications (RFQ) is intended to provide all offerors with sufficient information to enable them to prepare and submit their qualifications for review and consideration by the Smithsonian Institution.

http://www.si.edu/

The RFQ neither commits the Smithsonian Institution to pay any proposal preparation costs, nor obligates the

Smithsonian to procure or contract for construction or services. It shall not be construed as authorization to proceed with or be reimbursed for any of the costs for any of the work specified herein.

Inquiries regarding this Request for Qualifications should be directed to:

Sheryle Coleman, ColemanSI@si.edu

SECTION 2: STATEMENT OF WORK

The Successful Contractor shall furnish all necessary labor, materials, equipment, transportation and supervision, etc. to satisfy requirements of the Smithsonian Institution as required for projects to build, repair, renovate, modify or restore existing sites and facilities belonging to the Smithsonian Institution. The type of work to be performed under this contract includes, but is not limited to: demolition, site work, concrete construction, electrical, mechanical, plumbing, HVAC, masonry, wood, painting, plastering, ceramic and cabinetry work, drywall, roofing, and other tasks as assigned for the building types described in this RFQ. The successful Contractor shall also be expected to satisfy all of the requirements set forth in Contract Documents in Task Orders issued under the awarded contract.

Minimum performance requirements as follows.

A. Completion or Ongoing of a minimum of three (3) comparable projects within the past five (5) years, with at least one of them completed. Comparable projects are construction projects valued at $3,000,000.00 or greater, of or on the building types described in this RFQ, performed for a reputable institution or company. Comparable Projects for this RFQ must include those types of work identified above in the Statement of Work as well as complex systems and specifications, concrete and masonry works, mechanical, electrical, plumbing, fire protection and fire alarm systems, as well as skilled application of finishes.

B. Projects constructed for the direct use of the company(s) submitting this Statement will not be considered as a comparable project. Projects that list persons to contact who are not available at the address or telephone number provided, may result in a lower evaluation.

SECTION 3: STATEMENT PREPARATION INSTRUCTIONS

Under this RFQ, the Smithsonian Institution will select the most qualified Offerors. Qualifications are demonstrable through your prior completed projects in Past Performance (Part III), Capabilities (Part IV), and sections of the Qualification Statement (as described more fully below). Meeting the Minimum

Requirements described herein will not guarantee prequalification. Offerors demonstrating the most comparable Past Performance, most competitive Overhead Rates, and Financial Capabilities shall be considered for pre-qualification status. Statements of Qualifications will be evaluated by an Evaluation Team and confirmed by the Contracting Officer. To assure your Statement is given full consideration, you must do the following:

• Read this package carefully to make sure you understand what is required.

• Complete the entire Statement.

• Provide your information on the attached forms or in the same format.

• Do not leave any portion of the form blank or indicate N/A if not applicable.

mailto:chanvc@si.edu

• In particular, read the minimum requirements as established in the evaluation criteria. If your firm or partnership do not meet the minimum requirements your entity may not be considered for prequalification.

• Include past experience as prime contractor on Comparable Projects. Comparable Projects are those of the same or similar cost, building type, type of construction, age, safety requirements and meeting other factors listed in this RFQ. Projects listed must meet all portions of the criteria in this RFQ to be considered comparable.

• Please be advised that Comparable Experience is more desirable than Non-Comparable

Experience. Any additional Comparable Experience submitted that exceeds the minimum requirements for Comparable Experience will be counted towards the Non-Comparable

Experience points.

• Include current references (name, address, and telephone number) for your comparable projects as listed in your submission. If the Evaluation Team is unable to contact the references listed to verify experience and performance, that project may not be considered.

The Qualification Statement to be submitted consists of four (4) Parts:

• Part I - General Information

• Part II - Entity’s Background

• Part III – Firm Past Experience/Firm Past Performance

• Part IV – Capabilities

All questions regarding this Statement should be directed to the POC on the cover page. Do not contact anyone else in the Smithsonian Institution regarding this effort since they are not likely to be familiar with the criteria, evaluation, and selection of prequalified entities.

The remainder of this page purposefully left blank.

PART I – GENERAL INFORMATION

PROCEDURE

RFQ Process. Qualification Statements submitted by Offerors will be evaluated on the information described in Parts III and IV of this solicitation to determine contractors to be placed on the pre-qualified list. Minimum requirements are as follows:

A. Submit statements electronically. The Statement should be indexed into sections and tabbed as indicated in each requirement of this package as follows:

* Tab No. 1 - Entity’s Background

* Tab No. 2 - Judgments, Claims, and Lawsuits

* Tab No. 3 - Suspension or Debarment

* Tab No. 4 - Certification and Affirmation

* Tab No. 5 - Comparable Experience/Performance

* Tab No. 6 - Non-Comparable (Other) Experience/Performance

* Tab No. 7 - Organizational Statement

* Tab No. 8 – Safety, EMR (Experience Modification Ratio)

* Tab No. 9. - Backlog

* Tab No. 10 - Audited Financial Statements

* Tab No. 11 - Bonding Information

* Tab No. 12 - Banking Reference

B. Contractors not pre-qualified will be notified at the same time as the pre-qualified firms and provided an opportunity for debriefing. A debriefing is an opportunity for the firm to understand how the Smithsonian Institution assessed the strengths and weaknesses of its submission. Requests for debriefing must definitively state names and titles of attendees, their availability and be in writing, to be received by the Smithsonian no later than three (3) calendar days after receiving notice of your status regarding the prequalification. Email is acceptable for this purpose.

C. Statements will not be maintained or returned. Offerors will not be reimbursed for any expense(s) incurred in developing their Statement.

D. The Smithsonian Institution reserves the right to request project documents prior to award.

PART II – CONTRACTOR’S BACKGROUND (Submit under Tab 1.)

A. Contractor’s Name:

Street Address:

City/State/Zip:

Main telephone # - - , Fax # ------------------------

B. Identification of two (2) contact people within the entity:

Name Title Phone Number Email Address

C. Firm making this submittal:

Parent Company Subsidiary Division Branch Office

Other

D. Type of Company:

Corporation Partnership Sole Proprietorship Joint Venture

Other

E. Year Company was established:

F. Name, address, and telephone number of parent company (enter N/A if not applicable).

G. All former company names (enter N/A if not applicable).

J. Joint Venture: If this Qualification Statement is being presented by a Joint Venture, please indicate the participation of each entity. If not a Joint Venture, indicate Not Applicable

(N/A).

NAME OF JOINT

VENTURE PARTNER

TYPE OF

PARTICIPATION

PERCENTAGE OF

FINANCIAL

PARTICIPATION

PERCENTAGE

OPERATIONAL

PARTICIPATION

K. Judgments, Claims, and Lawsuits

Are there any judgments, claims, and/or lawsuits pending or outstanding against or involving your company? No , Yes . If “Yes,” submit details of all judgments or claims against either parent office or division/branch that will be responsible for the accomplishment of this project on a separate sheet under Tab 2.

L. Key Personnel: List officers, Partners and/or Owners

NAME POSITION OR TITLE IN THE

FIRM

NAME OF YEARS

WITH THE FIRM

YEARS OF

EXPERIENCE

M. Is your company under suspension or debarment by any Federal, state or local agency or been terminated on any past projects (Smithsonian or others)? No , Yes . If “Yes,” submit details on a separate sheet and submit under Tab 3.

N. Affirmation: I , hereby certify that I am the authorized representative of the company submitting this Qualification Statement, and that the following statements are true to the best of my knowledge, information, and belief:

I affirm that neither the entity, nor any officer, controlling shareholder, partner, or principal, nor any other person substantially involved in the contracting activities of the company has in the past five (5) years:

(1) Been convicted under state or federal statutes of a criminal offense incident to obtaining or attempting to obtain or performing a public or private contract.

(2) Been convicted under state or federal statutes of fraud, embezzlement, theft, forgery, falsification or destruction of records, or receiving stolen property

(3) Been found civil liable under state or federal antitrust or other statutes for acts or omissions in connection with submission of bids or proposals for or performance of a public or private contract.

(4) Been criminally convicted of any violation of a state or federal antitrust statute.

(5) Been convicted under the provisions of Title 18 of the United States Code for violation of the

Racketeer Influence and Corrupt Organization Act, 18 USC, Section 1961 et seq. or the Mail Fraud

Act, 18 USC, Section 1341 et seq., for acts arising out of the submission of Bids or Proposals for a public or private contract.

(6) Been criminally convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any statute described in paragraphs (10), (2), (4), or (5) above; or

(7) Admitted in writing or under oath, during the course of an official investigation, or other proceeding, acts or omissions that would constitute grounds for conviction of liability under any statute described above.

(8) I certify that I have read and understand the instructions for completing the Qualification Statement and if I am unable to make the above Affirmation, I will provide an explanation as to why not on a separate sheet and submit under Tab 4.

{Signature on next page}

Name (Printed) Date

Signature

Title

Entity Name

Page 11 Request for Qualifications IDIQ for Construction Services

PART III – EXPERIENCE/PERFORMANCE

COMPARABLE EXPERIENCE - List three (3) comparable projects (as defined herein) completed or in progress during the past five (5) years. Attach more sheets as needed, using this format. Submit under Tab 5. Do not include more than three (3) projects.

In assessing comparable experience as part of this RFQ, greater value will be placed on projects with work scopes that include replacement of major building components, repair or replacement of systems supporting live research environments, work in occupied buildings during business hours, work in historic structures, work that includes individual or campus setting, work governed by public access and/or security requirements, and work that includes a high level of technical ability, experience with complex specifications and/or skilled application of specialized finishes. A minimum of one project must have been completed in a building that is a designated historic landmarks, at the local or state level, or is listed in the National Register of Historic Places or as a National Historic Landmark. The project must involve construction, utility replacement, or infrastructure upgrades on buildings that contain designated historic building fabric on the exterior and/or interior. Designated historic fabric is defined as building materials original to the building, and materials that were added under an historic modification to the building recognized by official historic designation record documents.

For each Comparable Project submitted under this RFQ, the Offeror shall provide past performance quality metrics reflecting actual project outcomes. The purpose of this requirement is to enable the Smithsonian Institution to evaluate the Offeror’s demonstrated ability to control cost, schedule, quality, and claims on completed projects of similar complexity.

At a minimum, the Offeror shall provide the following information for each Comparable Project:

• Change Management o Total number of change orders o Identification of changes attributable to:

▪ Owner directed scope changes

▪ Unforeseen conditions

▪ Contractor caused issues

• Claims and Disputes o Whether any claims or disputes were submitted o Status (resolved, withdrawn, litigated)

Firm’s office or branch that managed this project:

Project Name: City State Zip

Project Size (SF): Contract Completion Date

Page 12 Request for Qualifications IDIQ for Construction Services

Building Type: Museum , Library/Educational , Cultural/Institutional , Government

, Research ; if Other Describe

Contract Type: GMP , D/B , Fixed Price , Other , If Other, Describe

Orig. Contract Amount: $ Final Contract Amount: $ % Change: *

Orig. Contract Duration Actual Contract Duration % Change: *

* If either Contract Completion time or Value increased by more than 5% attach an explanation.

Comparable Projects

Characteristics

Y/N Value of Scope Type of Work Challenges

Included Replacement of

Major Building Components

Repair or Replacement of

Systems Supporting Live

Research Environments

Work in Occupied Buildings

During Business Hours

Work in or On Historic

Buildings

Individual or campus settings

Governed by public access or security requirements

Required a high level of technical ability, experience with complex specifications and/or skilled application of specialized finishes.

Has this project received any awards (Construction, Quality, Safety or other): Yes No

If yes, list:

Page 13 Request for Qualifications IDIQ for Construction Services

PART III – EXPERIENCE/PERFORMANCE (continued)

Non-Comparable Experience - List a minimum of three (3) non-comparable projects completed or in progress during the past five (5) years that best demonstrate your experience in construction and modernization (renovation) of historic structures. Attach more sheets as needed, using this format. Submit under Tab 6. Do not include more than five (5) projects.

Firm’s office or branch that managed this project:

Project Name: City State Zip

Project Size (SF): Contract Completion Date

Building Type:

Museum , Library/Educational , Cultural/Institutional , Government , if Other

Describe

Contract Type: GMP , D/B , Fixed Price , Other , If Other, Describe

Orig. Contract Amount: $ Final Contract Amount: $ % Change: *

Orig. Contract Duration Actual Contract Duration % Change: *

Was Vendor compliance required for this project? Yes No.

* If either Contract Completion time or Value increased by more than 5% attach an explanation.

Has this project received any awards (Construction, Quality, Safety or other): Yes No _

If yes, explain:

Client Reference for Construction: (it is your responsibility to assure that the telephone number is correct. If your reference can not be contacted, this project may not count as a comparable.)

Owner’s Representative or Project Manager:

Telephone: Email Address:

Project Description (Building):

Challenging Features Description:

Page 14 Request for Qualifications IDIQ for Construction Services

PART IV - CAPABILITIES

A. Organization: (Include in your submittal under Tab 7)

Primary Evaluation Criteria - Attach a statement describing:

• Your company, with an organization chart. The statement and organization chart must clearly identify specific organizational elements and/or member companies that will be participating in the projects.

• Location of units.

• Reporting relationships and functions to be performed by each unit.

• Successful past working relationships.

• Key executive who will have overall responsibility and percentage of time to be committed to Smithsonian projects.

• Key management personnel to be assigned to the projects and percentage of time to be committed to Smithsonian projects.

• Resumes of key personnel (w/ specific comparable project experience) and amount of SI specific experience.

• Professional staffing levels

• Describe expertise, capability, structure, and resources to adequately handle building construction while engaged in a minimum of three (3) simultaneous projects at the SI.

• Describe the company resources that would be available for projects.

• Provide an employment profile for the construction company showing total employees, total permanent employees, and total professionals in each major category. Brief resumes of these individuals shall be attached.

B. Safety: Information shall be furnished on your insurance carrier’s letterhead. (Submit under

Tab 8). Provide your firm’s Experience Modification Ratio (EMR) for the last three (3) years. If your EMR is above 1.0, provide a written explanation. If your firm is a joint venture and has no prior safety record, then the EMR of the majority construction partner shall be provided.

Provide a list of OSHA recordable incidents over the last three (3) years.

Provide a description of jobsite safety leadership and safety training frequency.

(The remainder of this page purposefully left blank.)

Page 15 Request for Qualifications IDIQ for Construction Services

C. Backlog (Pass/Fail): Submit the information using the format shown below under Tab 9.

Provide a statement of total entity backlog, currently and for the past two years. Include only those contracts for which the company has responsibilities and liabilities. Exclude construction management contracts.

A B A Less B

# of Active

Contracts

Total Original

Value of Active

Contracts

Total Value

Completed for

Active Contracts

Balance to

Complete ($)

[e.g. Backlog]

Current

One Year Ago, Two Years Ago, D. Financial Capability (Pass/Fail): Inclusion of audited and/or interim financial statement;

total bonding capability; written bank references; and determination that your company possesses sufficient resources to successfully complete this project.

Provide your Unique Entity ID Number (UEI #):

You must be registered at System for Award Management (SAM) http://www.sam.gov

(The remainder of this page purposefully left blank.)

http://www.sam.gov/

Page 16 Request for Qualifications IDIQ for Construction Services

PART IV – CAPABILITIES (continued)

Attach your most recent financial statements including the Balance Sheet, Statement of Income, Statement of Cash Flows, and notes to the financial statements. These statements must be

AUDITED by an independent, licensed CPA or CPA firm for the offeror’s previous two (2) fiscal years. Financial statements must be for the company making the submittal, not the parent company, unless a guarantee of the subsidiary’s obligations is provided. Provide the audited financial statements under Tab 10. Failure to submit audited financial statements may result in the disqualification of your submittal because a determination of financial responsibility can

NOT be made without this information. Financial statements will be evaluated on a pass/fail basis to establish the responsibility of prospective contractors to perform the contract in accordance with FAR 9.104. In addition, if the firm’s last fiscal year-end precedes the date of this submittal by more than six (6) months, complete the following “Form A, Contractor’s

Interim Financial Data” attached hereto for the company’s most recent completed quarterly fiscal period, also under Tab 10. If the entity’s most recent fiscal year-end fell within the last six months; completion of this form is not required.

E. Bonding (Pass/Fail): Please attach a letter from one or more bonding companies stating the following:

1. Your bonding capability with them.

2. The amount of bonding outstanding.

3. How long they have been providing bonds to your company.

4. Submit the bonding company’s letter under Tab 11.

F. Banking (Pass/Fail): Please attach a letter from a bank stating the following:

1. How long has the company been with your bank.

2. Average balance (in general terms).

3. Extent of credit available and terms of availability.

4. The bank’s rating of the company as a customer.

5. Name and telephone number and/or email address of person(s) at bank who can be contacted by Smithsonian Institution evaluators.

6. Submit the bank reference under Tab 12.

G. Approach to Phasing and Construction in Occupied, Secure, and Public Environments

The Offeror shall provide a narrative (maximum 2 pages) describing its approach to planning and executing construction work in occupied, operational, secure, and publicly accessible facilities similar to Smithsonian museums and research environments.

At a minimum, the submission shall address:

• Methods for developing and managing construction phasing plans

Page 17 Request for Qualifications IDIQ for Construction Services

• Strategies for maintaining continuous operations during construction

• Coordination with facility staff, security personnel, and building occupants

• Control of noise, vibration, dust, odors, and other disruptions

• Protection of collections, exhibits, and sensitive building systems

• Use of after-hours, weekend, or shutdown work where required

The approach should demonstrate an understanding of the unique challenges associated with historic and museum facilities in the Washington, DC metropolitan area.

H. Subcontractor Bench Strength and Delivery Strategy

The Offeror shall provide a narrative and supporting information describing its subcontractor bench strength and approach to assembling and managing subcontractor teams for projects issued under this IDIQ.

At a minimum, the Offeror shall:

• Identify key subcontractors regularly utilized for the following trades, as applicable:

mechanical, electrical, plumbing, fire protection, fire alarm, historic trades, architectural finishes, and other critical scopes

• Indicate the length of time each subcontractor has performed work with the Offeror

• Identify subcontractors with experience working in occupied, secure, or publicly accessible facilities

• Describe the Offeror’s approach to subcontractor selection, performance management, and quality control

• Describe strategies for maintaining schedule and cost control when subcontractor availability is constrained

The Offeror may also describe the use of small, local, or specialized subcontractors within the Washington, DC metropolitan area, where relevant.

I. Proposed Overhead, General Conditions, and Fee Structure

The Offeror shall provide a description of its typical overhead, general conditions, and fee structure for construction projects similar in size, scope, and complexity to those anticipated under this IDIQ.

The purpose of this submission is to allow the Smithsonian Institution to evaluate the

Offeror’s pricing structure for reasonableness, transparency, and consistency with institutional construction work. This information is not binding, and actual pricing will be negotiated at the task order level.

At a minimum, the Offeror shall include:

Page 18 Request for Qualifications IDIQ for Construction Services

• Typical General Conditions cost components and percentage range

• Typical home office overhead percentage or range

• Typical contractor fee/profit percentage or range

• Identification of whether percentages vary based on:

o Project size o Project complexity o Work in occupied, historic, or secure facilities

• A brief narrative explaining the Offeror’s approach to balancing cost competitiveness with risk management and quality control

Offerors may present the above information in table format for clarity.

Example structure:

• General Conditions (% range)

• Overhead (% range)

• Fee (% range)

• Notes / drivers

Submission of this information does not constitute a commitment by the Offeror to honor specific percentages or rates for future task orders, nor does it establish pricing terms for this

IDIQ.

J. Project Closeout, Turnover, and Training Management

The Offeror shall describe its approach to managing project closeout activities for institutional construction projects similar to those anticipated under this IDIQ. The purpose of this requirement is to evaluate the Offeror’s ability to complete projects in full compliance with contract requirements, including timely submission of warranties, operation and maintenance documentation, system training, and final turnover.

At a minimum, the Offeror shall address the following:

• Processes used to track and manage closeout requirements throughout construction

• Timing and responsibility for compiling warranties and O&M manuals

• Methods used to ensure completeness and quality of closeout documentation prior to submission

• Approach to coordinating and documenting required system training

• Procedures for ensuring subcontractor compliance with closeout obligations

• Typical challenges encountered during closeout and how they are addressed

The submission should reflect experience with multi-system, occupied, and institutional facilities. Submission of actual warranty documents, O&M manuals, or sample closeout deliverables is not required.

Page 19 Request for Qualifications IDIQ for Construction Services

FORM A

OFFEROR’S INTERIM FINANCIAL DATA for the month ending , Please complete the following tables as described on page 16.

Table 1, Current Assets & Liabilities.

Table 2, Fixed & Other Assets, Net Worth.

Page 20 Request for Qualifications IDIQ for Construction Services

FORM A (cont.)

OFFEROR’S INTERIM FINANCIAL DATA for the month ending , QUESTIONS/CLARIFICATIONS

It is desired that all Questions/clarifications be sent in, sequentially numbered for example first questions 1,2,3, second set of questions 4, 5, 6, etc. in word format to August

ColemanSI@si.edu It is requested that all questions be sent in no later than September 15, 2026, 3PM EST.

SUBMISSION REQUIREMENTS

The deadline for submission shall be submitted to https://www.dropbox.com/scl/fo/c3gw28mupqeyl8s128jye/AJEscQQlrbA4BYJCnfTPVJI?rlkey=lthtk gmv20f6iyl9u4xgwkgye&st=w3wddft6&dl=0 no later than Tuesday, October 6, 2026, 3:00 PM

EST.

mailto:ColemanSI@si.edu

Page 21 Request for Qualifications IDIQ for Construction Services