SOLICITATION SI-IDIQ Construction - NY R 3.6.25.docx

SMITHSONIAN INSTITUTION

REQUEST FOR QUALIFICATIONS No. 33330225RF0010027 For ID/IQ CONTRACTS for CONSTRUCTION SERVICES IN NEW YORK CITY METROPOLITAN AREA

OFFICE OF PLANNING, DESIGN, AND CONSTRUCTION

DATE: 4/15/2025

Chanel Wade wadecs@si.edu

REQUEST FOR QUALIFICATIONS TABLE OF CONTENTS

CONTENT PAGE No.

SECTION 1: ADMINISTRATIVE INFORMATION…………………….………….1

SECTION 2: STATEMENT OF WORK …………………………….………2

SECTION 3: STATEMENT PREPARATION INSTRUCTIONS …………2

Part I General Information…………………………………………………….5 Part II Background Statement…………………………………………….. ….6 Part III Experience/Performance…………………………………………..…11 Part IV Capabilities……………………………………………………………14 Form A………………………………………………………………………….17

SECTION 1: ADMINISTRATIVE INFORMATION

The Smithsonian Institution is the steward for many of the Nation’s most valued artifacts, housed in nearly 12 million square feet of facilities. The Institution’s 21 museums, The National Zoological Park, and nine research centers are located in nine states, The District of Columbia, and two countries. In addition to these facilities/campuses, the Institution also has several collection management and storage facilities throughout the United States and the country of Panama. Awardees under this solicitation will support construction needs in our facilities on the in the New York City area, including the National Museum of the American Indian and the Cooper Hewitt Design Museum. More information is available at www.si.edu.

The Smithsonian Institution seeks interested Small Business contractors to establish multiple Small Business Indefinite Delivery / Indefinite Quantity (IDIQ) Contracts with construction firms to provide construction services between $1 million to $8 million per project. The NAICS code is 236220 for Commercial and Institutional Building Construction. This procurement has been established as a Small Business Set Aside and only Small Businesses shall be considered by the Smithsonian Institution. The information you provide in the Qualification Statement (“Statement”) will be the basis for the evaluation of your Company. The prequalification of contractors is a highly competitive process.

The Smithsonian Institution will select multiple construction firms for this IDIQ based on past performance, expected team make-up, experience and other factors. Pricing will be solicited for single projects from this contract “pool” and award based on pricing, company availability and other factors. All projects will be coordinated, managed and their performance supervised by this office.

Each contractor should submit a statement of qualifications that demonstrates positive past performance on three projects for the Offeror. Include projects of similar size (up to $8 million) and diversity where the Offeror was the Prime Contractor. Referenced projects should be less than five years old and shall include points of contact to include name, email and contact number. Include projects with work scopes that include replacement of major building components, work affecting live research environments, working in occupied buildings, work in historic structures, work that includes individual or campus setting, work governed by public access and/or security requirements, and work that includes a high level of technical ability, complex specifications, and skilled application of finishes. Projects that list persons to contact who are not available at email or telephone number provided may result in a lower evaluation. Additionally, Offerors must demonstrate financial capability, supply evidence of appropriate corporate formation, and possess professional licensures required for legal operation in the state or district in which the work is to be performed.

This Request for Qualifications (RFQ) is intended to provide all offerors with sufficient information to enable them to prepare and submit their qualifications for review and consideration by the Smithsonian Institution.

The RFQ neither commits the Smithsonian Institution to pay any proposal preparation costs, nor obligates the Smithsonian to procure or contract for construction or services. It shall not be construed as authorization to proceed with or be reimbursed for any of the costs for any of the work specified herein.

Inquiries regarding this Request for Qualifications should be directed to:

Chanel Wade wadecs@si.edu

SECTION 2: STATEMENT OF WORK

The Successful Contractor shall furnish all necessary labor, materials, equipment, transportation and supervision, etc. to satisfy requirements of the Smithsonian Institution as required for projects to build, repair, renovate, modify or restore existing sites and facilities belonging to the Smithsonian Institution. The type of work to be performed under this contract includes, but is not limited to: demolition, site work, concrete construction, electrical, mechanical, plumbing, HVAC, masonry, wood, painting, plastering, ceramic and cabinetry work, drywall, roofing, and other tasks as assigned for the building types described in this RFQ. The successful Contractor shall also be expected to satisfy all of the requirements set forth in Contract Documents in Task Orders issued under the awarded contract.

Minimum performance requirements as follows.

SECTION 3: STATEMENT PREPARATION INSTRUCTIONS

Under this RFQ, the Smithsonian Institution will select the most qualified Offerors. Qualifications are demonstrable through your prior completed projects in Past Performance (Part III) and Capabilities (Part IV) sections of the Qualification Statement (as described more fully below). Meeting the Minimum Requirements described herein will not guarantee prequalification. Offerors demonstrating the most comparable the Past Performance and Financial Capabilities shall be considered for pre-qualification status. Statements of Qualifications will be evaluated by an Evaluation Team and confirmed by the Contracting Officer. To assure your Statement is given full consideration, you must do the following:

· Read this package carefully to make sure you understand what is required.

· Complete the entire Statement.

· Provide your information on the attached forms or in the same format.

· Do not leave any portion of the form blank or indicate N/A if not applicable.

· In particular, read the minimum requirements as established in the evaluation criteria. If your firm or partnership do not meet the minimum requirements your entity may not be considered for prequalification.

· Include past experience as prime contractor on Comparable Projects. Comparable Projects are those of the same or similar cost, building type, type of construction, age, safety requirements and meeting other factors listed in this RFQ. Projects listed must meet all portions of the criteria in this RFQ to be considered comparable.

· Please be advised that Comparable Experience is more desirable than Non-Comparable Experience. Any additional Comparable Experience submitted that exceeds the minimum requirements for Comparable Experience will be counted towards the Non-Comparable Experience points.

· Include current references (name, address, and telephone number) for your comparable projects as listed in your submission. If the Evaluation Team is unable to contact the references listed to verify experience and performance, that project may not be considered.

The Qualification Statement to be submitted consists of four (4) Parts:

· Part I - General Information

· Part II - Entity’s Background

· Part III – Firm Past Experience/Firm Past Performance

· Part IV – Financial Capabilities

All questions regarding this Statement should be directed to the Cover page. Do not contact anyone else in the Smithsonian Institution regarding this effort since they are not likely to be familiar with the criteria, evaluation, and selection of prequalified entities.

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PART I – GENERAL INFORMATION

PROCEDURE

RFQ Process. Qualification Statements submitted by Offerors will be evaluated on the information described in Parts III and IV of this solicitation to determine contractors to be placed on the pre-qualified list. Minimum requirements are as follows:

A. Submit statements electronically. The Statement should be indexed into sections and tabbed as indicated in each requirement of this package as follows:

* Tab No. 1 - Entity’s Background

* Tab No. 2 - Judgments, Claims, and Lawsuits

* Tab No. 3 - Suspension or Debarment

* Tab No. 4 - Certification and Affirmation

* Tab No. 5 - Comparable Experience/Performance

* Tab No. 6 - Non-Comparable (Other) Experience/Performance

* Tab No. 7 - Organizational Statement

* Tab No. 8 – Safety, EMR (Experience Modification Ratio)

* Tab No. 9. - Backlog

* Tab No. 10 - Audited Financial Statements

* Tab No. 11 - Bonding Information

* Tab No. 12 - Banking Reference

B. Contractors not pre-qualified will be notified at the same time as the pre-qualified firms and provided an opportunity for debriefing. A debriefing is an opportunity for the firm to understand how the Smithsonian Institution assessed the strengths and weaknesses of its submission. Requests for debriefing must definitively state names and titles of attendees, their availability and be in writing, to be received by the Smithsonian no later than three (3) calendar days after receiving notice of your status regarding the prequalification. Email is acceptable for this purpose.

C. Statements will not be maintained or returned. Offerors will not be reimbursed for any expense(s) incurred in developing their Statement.

D. The Smithsonian Institution reserves the right to request project documents prior to award.

PART II – CONTRACTOR’S BACKGROUND (Submit under Tab 1.)

Main telephone # _____ - ______ - ___________, Fax # _____ - ______ - _____________ B. Identification of two (2) contact people within the entity:

Name Title Phone Number Email Address C. Firm making this submittal:

Parent Company _______ Subsidiary _______ Division ________ Branch Office ________ Other _______________________________________________________________________ D. Type of Company:

Corporation _____ Partnership _____ Sole Proprietorship _____ Joint Venture ___ Other _____________________________________________________________________________ E. Year Company was established: _____________ F. Name, address, and telephone number of parent company (enter N/A if not applicable). _______ G. All former company names (enter N/A if not applicable). _____________________________________

J. Joint Venture: If this Qualification Statement is being presented by a Joint Venture, please indicate the participation of each entity. If not a Joint Venture, indicate Not Applicable (N/A).

PARTICIPATION

PERCENTAGE OF

FINANCIAL PARTICIPATION

PERCENTAGE

OPERATIONAL

PARTICIPATION

K. Judgments, Claims, and Lawsuits Are there any judgments, claims, and/or lawsuits pending or outstanding against or involving your company? No ___, Yes ___. If “Yes,” submit details of all judgments or claims against either parent office or division/branch that will be responsible for the accomplishment of this project on a separate sheet under Tab 2.

L. Key Personnel: List officers, Partners and/or Owners

M. Is your company under suspension or debarment by any Federal, state or local agency or been terminated on any past projects (Smithsonian or others)? No ___, Yes ___. If “Yes,” submit details on a separate sheet and submit under Tab 3.

N. Affirmation: I _______________________________, hereby certify that I am the authorized representative of the company submitting this Qualification Statement, and that the following statements are true to the best of my knowledge, information, and belief:

I affirm that neither the entity, nor any officer, controlling shareholder, partner, or principal, nor any other person substantially involved in the contracting activities of the company has in the past five (5) years:

(1) Been convicted under state or federal statutes of a criminal offense incident to obtaining or attempting to obtain or performing a public or private contract.

(2) Been convicted under state or federal statutes of fraud, embezzlement, theft, forgery, falsification or destruction of records, or receiving stolen property

(3) Been found civil liable under state or federal antitrust or other statutes for acts or omissions in connection with submission of bids or proposals for or performance of a public or private contract.

(4) Been criminally convicted of any violation of a state or federal antitrust statute.

(5) Been convicted under the provisions of Title 18 of the United States Code for violation of the Racketeer Influence and Corrupt Organization Act, 18 USC, Section 1961 et seq. or the Mail Fraud Act, 18 USC, Section 1341 et seq., for acts arising out of the submission of Bids or Proposals for a public or private contract.

(6) Been criminally convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any statute described in paragraphs (10), (2), (4), or (5) above; or

(7) Admitted in writing or under oath, during the course of an official investigation, or other proceeding, acts or omissions that would constitute grounds for conviction of liability under any statute described above.

(8) I certify that I have read and understand the instructions for completing the Qualification Statement and if I am unable to make the above Affirmation, I will provide an explanation as to why not on a separate sheet and submit under Tab 4.

{Signature on next page}

Signature

Title Entity Name

PART III – EXPERIENCE/PERFORMANCE

COMPARABLE EXPERIENCE - List three (3) comparable projects (as defined herein) completed or in progress during the past five (5) years. Attach more sheets as needed, using this format. Submit under Tab 5. Do not include more than three (3) projects.

In assessing comparable experience as part of this RFQ, greater value will be placed on projects with work scopes that include replacement of major building components, repair or replacement of systems supporting live research environments, work in occupied buildings during business hours, work in historic structures, work that includes individual or campus setting, work governed by public access and/or security requirements, and work that includes a high level of technical ability, experience with complex specifications and/or skilled application of specialized finishes.

Firm’s office or branch that managed this project: _____________________________________ Project Name: _______________________City ___________________ State _____ Zip ______ Project Size (SF): _______________ Contract Completion Date _______ Building Type: Museum ___, Library/Educational ___, Cultural/Institutional ___, Government ___, Research ____; if Other Describe _____________ Contract Type: GMP ___, D/B ___, Fixed Price ___, Other ___, If Other, Describe________________ Orig. Contract Amount: $_________ Final Contract Amount: $___________ % Change: ____* Orig. Contract Duration __________ Actual Contract Duration ________ % Change: ____*

* If either Contract Completion time or Value increased by more than 5% attach an explanation.

Included Replacement of Major Building Components

Repair or Replacement of Systems Supporting Live Research Environments

Work in Occupied Buildings During Business Hours

Work in or On Historic Buildings

Individual or campus settings

Governed by public access or security requirements

Required a high level of technical ability, experience with complex specifications and/or skilled application of specialized finishes.

Has this project received any awards (Construction, Quality, Safety or other): Yes ___No ___ If yes, list: _____________________________________________________________________

PART III – EXPERIENCE/PERFORMANCE (continued) Non-Comparable Experience - List a minimum of three (3) non-comparable projects completed or in progress during the past five (5) years that best demonstrate your experience in construction and modernization (renovation) of historic structures. Attach more sheets as needed, using this format. Submit under Tab 6. Do not include more than ten (10) projects.

Firm’s office or branch that managed this project:

Project Name: ______________________City ___________________ State _____ Zip ______ Project Size (SF): _______________ Contract Completion Date _______

Building Type:

Museum ___, Library/Educational ___, Cultural/Institutional ___, Government ___, if Other Describe _____________ Contract Type: GMP ___, D/B ___, Fixed Price ___, Other ___, If Other, Describe___________

Orig. Contract Amount: $_________Final Contract Amount: $__________ % Change: ____* Orig. Contract Duration ________Actual Contract Duration ___________ % Change: ____*

Was Vendor compliance required for this project? ____Yes _____ No.

* If either Contract Completion time or Value increased by more than 5% attach an explanation.

Has this project received any awards (Construction, Quality, Safety or other): Yes ___ No__ _ If yes, explain: ________________________________________________________________

Client Reference for Construction: (it is your responsibility to assure that the telephone number is correct. If your reference can not be contacted, this project may not count as a comparable.)

Owner’s Representative or Project Manager: _________________________________________ Telephone: ______________________ Email Address: _____________________________ Project Description (Building):

Challenging Features Description:

PART IV - CAPABILITIES

A. Organization: (Include in your submittal under Tab 7)

Primary Evaluation Criteria - Attach a statement describing:

· Your company, with an organization chart. The statement and organization chart must clearly identify specific organizational elements and/or member companies that will be participating in the project.

· Location of units

· Reporting relationships and functions to be performed by each unit

· Successful past working relationships

· Key executive who will have overall responsibility

· Key management personnel to be assigned to the project

· Resumes of key personnel (w/ specific comparable project experience)

· Professional staffing levels

· Describe expertise, capability, structure, and resources to adequately handle building construction

· Describe the company resources that would be available for the project

· Provide an employment profile for the construction company showing total employees, total permanent employees, and total professionals in each major category. Brief resumes of these individuals shall be attached.

B. Safety: Information shall be furnished on your insurance carrier’s letterhead. (Submit under Tab 8). Provide your firm’s Experience Modification Ratio (EMR). If your EMR is above 1.0, provide a written explanation. If your firm is a joint venture and has no prior safety record, then the EMR of the majority construction partner shall be provided.

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C. Backlog (Pass/Fail): Submit the information using the format shown below under Tab 9. Provide a statement of total entity backlog, currently and for the past two years. Include only those contracts for which the company has responsibilities and liabilities. Exclude construction management contracts.

Value of Active Contracts Total Value Completed for Active Contracts Balance to Complete ($) [e.g. Backlog]

Current

One Year Ago, Two Years Ago, D. Financial Capability (Pass/Fail): Inclusion of audited and/or interim financial statement;

total bonding capability; written bank references; and determination that your company possesses sufficient resources to successfully complete this project.

Provide your Unique Entity ID Number (UEI #): _______________________________

You must be registered at System for Award Management (SAM) http://www.sam.gov

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PART IV – CAPABILITIES (continued) Attach your most recent financial statements including the Balance Sheet, Statement of Income, Statement of Cash Flows, and notes to the financial statements. These statements must be AUDITED by an independent, licensed CPA or CPA firm for the offeror’s previous two (2) fiscal years. Financial statements must be for the company making the submittal, not the parent company, unless a guarantee of the subsidiary’s obligations is provided. Provide the audited financial statements under Tab 10. Failure to submit audited financial statements may result in the disqualification of your submittal because a determination of financial responsibility can NOT be made without this information. Financial statements will be evaluated on a pass/fail basis to establish the responsibility of prospective contractors to perform the contract in accordance with FAR 9.104. In addition, if the firm’s last fiscal year-end precedes the date of this submittal by more than six (6) months, complete the following “Form A, Contractor’s Interim Financial Data” attached hereto for the company’s most recent completed quarterly fiscal period, also under Tab 10. If the entity’s most recent fiscal year-end fell within the last six months; completion of this form is not required.

E. Bonding (Pass/Fail): Please attach a letter from one or more bonding companies stating the following:

1. Your bonding capability with them.

2. The amount of bonding outstanding.

3. How long they have been providing bonds to your company.

4. Submit the bonding company’s letter under Tab 11.

F. Banking (Pass/Fail): Please attach a letter from a bank stating the following:

1. How long has the company been with your bank.

2. Average balance (in general terms).

3. Extent of credit available and terms of availability.

4. The bank’s rating of the company as a customer.

5. Name and telephone number and/or email address of person(s) at bank who can be contacted by Smithsonian Institution evaluators.

6. Submit the bank reference under Tab 12.

FORM A

OFFEROR’S INTERIM FINANCIAL DATA for the ______month ending _______, Please complete the following tables as described on page 16.

Table 1, Current Assets & Liabilities.

Table 2, Fixed & Other Assets, Net Worth.

FORM A (cont.)

OFFEROR’S INTERIM FINANCIAL DATA for the ______month ending _______, QUESTIONS/CLARIFICATIONS

It is desired that all Questions/clarifications be sent in, sequentially numbered for example first questions 1,2,3, second set of questions 4, 5, 6, etc. in word format to wadecs@si.edu. It is requested that all questions be sent in no later than May 5th, 2025, 3PM EST.

SUBMISSION REQUIREMENTS

The deadline for submission shall be submitted to wadecs@si.edu no later than Friday, May 16th, 2025, 3:00 PM EST.

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